Tabitha Kasik Email & Phone Number

Arlington, Virginia, United States

• Program Oversight: Lead the planning and organization of educational content for key meetings, ensuring effective session submission, registration, speaker management, and communication with over 400 faculty members.• Committee Liaison: Act as the primary contact for the Annual Meeting Education Committee, coordinating meetings, developing budgets, and managing faculty databases.• Meeting Coordination: Oversee the Specialty Meeting Steering and Program Committees, guiding them through the development, planning, and implementation phases.• Educational Design: Recommend and implement educational formats and processes to enhance the quality of our programs.• Speaker Management: Manage the Speaker Center for meetings, including documentation tracking, registration, and presentation submissions.• Onsite Operations: Supervise the Faculty/VIP Office and Speaker Ready Room, including staff training and onsite management.• Technology Integration: Develop and maintain digital tools such as the Annual Meeting Portal, Kentico website, and various conference management systems (Confex, Cadmium).• Content Development: Collaborate with the Senior Education Program Coordinator to create and maintain educational content and ensure compliance with ACCME standards.• Supervision: Mentor and support the Senior Education Program Coordinator in their professional growth and performance.Key Achievements:• Successfully managed the education programming for large-scale meetings, enhancing the quality and efficiency of the process.• Improved the effectiveness of educational content delivery through strategic recommendations and process enhancements.• Fostered a collaborative environment among committee members and faculty, contributing to the overall success of our meetings.

Arlington, Virginia, United States

Alexandria, Virginia, United States

Alexandria, Virginia

Washington D.C. Metro Area

ABSTRACTS AND ORAL PRESENTATIONS•Coordinate the Call for Abstracts•Update and prepare specifications for all needed modules within Abstract Management System•Maintain quality checks to ensure consistency and accuracy in received abstracts•Provide Program Committee and Track Leads with necessary abstract information to facilitate review of abstracts•Ensure dispositions and all presenter communications are accurate and timely•Coordinate with Information Services and Marketing for the set-up of online Call for Abstracts submission site•Coordinate the use of Call for Posters and iPosters for poster sessionsSESSIONS•Perform and ensure accuracy of importing for program sessions•Routinely prepare and distribute statistical status reports and other status reports•Ensure letters of invitations are issued in a timely manner•Coordinate and process travel subsidies/reimbursements post-meetings•Coordinate the use of Poll Everywhere for interactive sessionsMEETING PUBLICATIONS and MOBILE APP•Coordinate with the Marketing team, and speaker management database vendor to ensure proper program items are pulled for the Final Program and Mobile App publications•Compile program-related items into web site content for the Marketing team•Work closely with the Marketing team and Program Manager to ensure accuracy of all program publication itemsTRAVEL AWARDS•Coordinate the application and awards’ processes for travel awards•Maintain the travel grant processes and ensure the accuracy of the final products•Prepare award certificates and ensure the accuracy of final productsOTHER DUTIES•Provide support to Program Manager for activities as requested•In coordination with the Program Coordinator, oversee the day-to-day responsibilities of the Program Assistant, with oversight by the Program Manager•Provide required documentation for CE credits

•Manage abstract process•Serve as a liaison to planning committee•Manage abstract review process•Coordinate speaker and session schedules•Issue speaker contracts•Coordinate speaker travel and logistics•Coordinate speaker AV requirements•Collect speaker handouts, distribute as needed•Train Speaker Assistant on speaker process from start to finish•Prepare session text for printed programs and website•Main contact for Speaker Ready Room onsite

•Coordinate speaker management and communications for all conferences•Collect, organize and distribute speaker applications for committee review•Assist staff and conference committees with speaker interview and selection process•Communicate with speakers/presenters regarding application status•Issue speaker contracts and track receipt of signed contracts•Prepare session text for printed programs and web site•Collect all necessary information for continuing education applications•Assist in filing continuing education applications•Monitor deadlines to ensure speakers are in compliance•Answer general speaker inquiries via phone and email•Presentation management, including review and processing of presenter materials such as handouts, presentations, archived meeting content, objectives, speaker resumes, handouts, and AV requirements

•Primary responsibility will be to assist with conference registration•Receive and respond to inquiries and questions from potential and current registrants from multiple national conferences via phone and e-mail•Review and update conference registration supply inventory•Collate badge stock, tickets, ribbons•Assist in organizing, packing and processing shipment for conferences•Conduct research projects•Assist with conference logistics like housing, publications, and budgets•Collect data for request for proposals (RFPs)•Provide assistance with offsite bookings•Order gifts or giveaways

Event Planning and Production:•Assist with arrangement for event space and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor to meet the quality expectations of the alumni association•Aggressively gather information on each project to achieve quality event productions•Conduct research, make site visits, and find resources to help staff make decisions about event possibilities•Create and revised room layouts for each event•Propose new ideas to improve the event planning and implementation process•Serve as liaison with vendors on event-related matters•Assist with managing on-site production and clean up for events as necessary•Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.•Close out all events as requiredEvent Administration:•Assist with preparing budgets and provide periodic progress reports to staff directors for each event project•Keep track of event finances including check requests, invoicing, and reporting•Coordinate appointments and visits to see our space, and scheduling of events on the calendar

Fairfax, Virginia

•Assists with preparation activities (e.g., creating event prizes, setting up venues) for major GMUCollege of Science events (e.g., Graduation, Convocation, State Science Fair) with up to 1,000 guests •Provides support to event attendees by registering guests as they arrive, directing guests, servingfood and beverage items, and discarding used items

Hartwood, Virginia

•Supports event staff and up to 300 guests during a variety of events, including weddings at theHartwood House and a boat show at the Prince William Marina •Creates and serves food platters to event guests, decorates event venues, assists with event set upand clean up, and helps the head caterer with any ad hoc tasks

Fairfax, Virginia

•Manage events and be the main contact person•Enter contact information into contact management system•Keep websites up to date with the latest information, promotions and events •Create signage and email campaigns including assisting in the distribution or delivery of marketing materials

Tyson'S Corner, Virginia

•Serve food and beverage items to customers in a friendly, enthusiastic, professional, and timely manner and enter items into MICROS•Provides support to event attendees by registering guests as they arrive, directing guests, servingfood and beverage items, and discarding used items•Ensure station and table set-ups are complete and perform various side duties as assigned

Manassas, Virginia

•Supports a variety of client events (e.g., wedding ceremonies, engagement parties, receptions,political conventions) by greeting up to 600 guests, ensuring cleanliness of the venue, serving foodand beverages during events, and assisting with any inquiries or requests from guests •Prepares contracts for events, enters client payments into QuickBooks Pro, participates in clientmeetings, and performs general administrative duties

Bachelor'S Degree, Tourism And Events Management

Associate'S Degree, General Studies

High School Diploma