Office Coordinator
• Codes invoices accurately and submits to the Support Center timely for payment• Prepares manual check requests as required• Working Knowlegde of Worker’s Compensation: Under general direction, ensures timely processing of workers' compensation claims; evaluates accident reports to determine accuracy and completeness and to ensure adequate investigation. Compiles facts and data regarding accident reports and filed cases.• Stars: Saftey Tracking and Reporting System• Prepare paperwork for EDD, Disability, Etc.• Reviews and processes timesheets and accurately prepares transmittal logs within required timeframes• Reviews time and productivity reports for benefits eligibility. Informs management of potential issues• Tracks staff on-the-job injury claims• Maintains personnel files • Performs workplace safety and hazard surveillance• Tracks completion of Safety First and other mandatory trainings• Participates in new employee orientation• Prepares new hire paperwork, verifies documents and submits required paperwork to HR/Payroll at the Support Center, process I-9 and E-verify.• Maintains log and inventory of mobile devices for the agency• Maintains office equipment and appropriate logs• Processes and distributes incoming and outgoing mail• Orders medical supplies for stock room• Takes quarterly inventory of medical supplies• Orders forms and office supplies• Transfers phones to and from answering/automated service when appropriate• Greets visitors and escorts them to appropriate waiting area if required• Maintains staff roster• Demonstrates excellent customer service and effective communication skills• Supports office staff when out sick, Receptionist, community Liason, Intake, Scheduling.• Maintains the confidentiality of patient and organization information at all times• Answers phones, takes and delivers messages by phone, verbally, or in writing• Other duties as assigned
