Legal Assistant
Current•Perform secretarial, admin, and substantive legal duties.•Use technology resources to ensure attorneys are operating as efficient effectively. Anticipate and respond to needs of ongoing litigation with attention to detail. •Facilitate litigation being handled by the Practice Group. •Work with attorneys and paralegals on discovery matters, substantive court deadlines and litigation logistics.•Communicate with federal and state court personnel as directed by employment Practice Group attorneys.•Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data and graphics using office software applications.•Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.• Prepare and coordinate e-filings in federal Courts using PACER/ECF, etc, as well as filings in state courts if needed.•Handle incoming and outgoing mail, faxes, and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in iManage and paper file.•Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.•Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. •Maintain a master file list; update the list as new files or matters are opened. Maintain a master physical file location list. •Open/close files and assist with conflicts checks. •Input attorneys timesheets and assist with regular billing matters. •Request reimbursement for attorneys and clients through ChromeRiver.•Prepare monthly client invoicing with billing department.•Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.•Manage travel including flights, hotels, transportation, reservations as needed.•Good working rapport with clients using discretion and judgment.
