Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Maintain office efficiency by planning and implementing office systems, layouts, and handling procurement. Complete operational requirements by scheduling and assigning employees; following up on work results. Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Maintain office staff by recruiting, selecting, orienting, and training employees. Maintain professional and technical knowledge by attending educational workshops; establishing personal networks; participating in professional development. Contribute to team effort by accomplishing related results as needed.

Having experience of 10 years in executive secretarial activities.Know proper utilization of time and expert in making appointments for the executives.Establish and maintain comprehensive current record of activities and procedures in the business.Participate in activities to promote business and expand services, and provide technical assistance in conducting of conferences, seminars, and workshop.Answer telephone and give information to callers, take messages, and transfer calls to executives.Maintain calendar and coordinate conferences and meetings.File and retrieve corporation documents, records, and reports.Record and type minutes of meetings, using typewriter and computer.Arrange travel schedules and reservations.Coordinate with all Corporate/Business Unit Heads, major clients, suppliers etc., on various daily issues/tasks, and handle them in an appropriate/amicable manner.Prepare and manage correspondence, receive emails and ensure smooth and effective communication to and from Senior Management. Organize and coordinate meetings, conferences, travel arrangements.Duties and Responsibilities:Managing internal and external communications for Executive Director’s Office.Executing special leads and projects, communicating with top officials to coordinate and execute required business objectives.Organizing Executive Director’s meetings with VIP's, ‎societies and other key executive personnel.Managing the Executive Director’s Arabic and/or English database. ‎Creating necessary files and organizing them for easy ‎reference. Safeguard confidentiality of contents.‎Preparing, editing, and typing high level of Arabic and/or English ‎correspondence, reports, minutes of meetings with minimum ‎supervision.‎ Coordinating multiple and various high-profile events oversee all aspects of the planning and implementation.

• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. • Open, sort, distribute and reply to incoming correspondence, including faxes and email. • File and retrieve corporate documents, records, and reports. • Greet visitors and determine whether they should be given access to specific individuals. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Prepare agendas and make arrangements for committee, board, and other meetings. • Make travel arrangements for executives. • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and board of directors. • Compile, transcribe, and distribute minutes of meetings. • Attend meetings in order to record minutes. • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives. • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors. • Manage and maintain executives' schedules. • Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation software. • Set up and oversee administrative policies and procedures for offices and/or organizations. • Supervise and train other clerical staff. • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. • Interpret administrative and operating policies and procedures for employees.