- Managing daily administrative functions for projects- Maintaining project documentation and files ensuring accurate and up to date- Preliminaries management and council liaison (accurate submission of projects for approvals and building/planning permits)- Processing progress claims and purchase orders- Assisting with project documentation and contracts, raising issues and implementing changes and variations to contracts.- Assisting with cost monitoring on projects and identifying discrepancies between budget and actual figures and report to management- Sales support and first point of contact for new leads and clients- Subcontractor management and safety- WHS management for all onsite projects - Perform post project review for each project on completion and investigate any budget discrepancies, review job performance, review of profit and loss figures, review of WHS, review of subcontractors and suppliers.- Ensure compliance with company policies, industry regulations, and legal requirements - Continuously evaluate and optimize my role processes to enhance efficiency and effectiveness.- Accounts Payable and Accounts Receivable- Bank reconciliations and day to day processes in MYOB- Liaison with Bookkeeper and Accountant- Issuing progress claims, managing and processing variations to clients- Data entry- Payroll and Superannuation- Month end, quaterly and year end reporting

- Monitor incoming payments and apply them accurately to customer accounts.- Reconcile payments with invoices to identify any discrepancies or short payments.- Follow up on overdue accounts and send payment reminders to customers through various communication channels (email, phone calls, letters)- Liaise with Debt Collection Agencies- Respond promptly to customer inquiries and resolve payment-related issues.- Provide exceptional customer service and build positive relationships with customers to facilitate prompt payment.- Regularly reconcile customer accounts to ensure that payments are accurately recorded and outstanding balances are up-to-date.- Investigate and resolve any discrepancies or issues related to customer payments.- Evaluate the creditworthiness of new customers through credit checks and analysis of financial data.- Establish credit limits for customers based on their credit history and financial stability.- Monitor credit terms and ensure compliance with credit policies.- Collaborate with the sales team and customer service department to address any customer payment issues or disputes.- Coordinate with the finance and accounting team to ensure accurate and timely recording of customer transactions.- Ensure compliance with company policies, industry regulations, and legal requirements related to accounts receivable.- Continuously evaluate and optimize the accounts receivable process to enhance efficiency and effectiveness.

• Data entry of creditor invoices• Invoicing clients claims monthly and by submission dates• EOM creditor payments• Superannuation quarterly• Fortnightly payroll for approx. 30 employees• Use of XERO accounting software• Liaising with accountant for end of month and end of quarter procedures• Reconciling of bank accounts and credit cards• Accounts receivable and payable• Reporting MyLeave payments for employees• General administration duties• All HR for new and current employees and FairWork knowledge• Signing up Apprentices and scheduling TAFE blocks• Interviewing potential employees• Compliance documentation for completed commercial jobs• OHS documentation preparation for upcoming job sites• Use of Outlook, Dropbox and MS office• Provide EA administrative support to General Manager and Managing Director• Management of travel arrangements• Management of geographical timesheet and scheduling software for employees, checking and approving timesheets and approving leave requests.• Rostering TAFE blocks and leave requests to ensure minimal errors and staff away from work at the same time.• Developing and maintain registers and calendars.• Maintenance of the Retention Register.

• Data entry• Full use of XERO and MYOB accounting software• Reconciliation of bank accounts• Assisting the out of house accountant• Accounts receivable and accounts payable• Debt collection• Ordering stock for office and warehouse• Payroll fortnightly • Processing Superannuation• Liaising with clients and handling all sales • Scheduling freight to site •. WHS compliance and documentation• Understanding job contracts and identifying terms and conditions • Processing credit application forms (receivable and payable)• Attending meetings with suppliers and obtaining quotations for products• Attending site meetings with the Executive Director and clients to go over building plans and works• Project scheduling, forecasting and organisation