Talita Loch Email & Phone Number

Remote

- Manage administrative tasks including bank reconciliation, credit control, customer relations, and invoice/quotation issuance.- Coordinate and schedule meetings, maintain communication with stakeholders, and manage digital files in a fast-paced environment.- Organize class schedules and monitor attendance for over 50 students, creating a continuous supportive environment.- Implemented a unique method of teaching Business English for adults, resulting in the progression and further career opportunities of over 150 professionals in less than 2 years of employment.

Remote

- Create, personalize, and deliver lessons to Business English Language Students from diverse career backgrounds.- Craft and present materials tailored to students' needs, enhancing engagement, and learning outcomes.- Coordinate with a high dynamic and fast-paced student´s schedule.- Assessing Student´s needs and writing reports detailing their milestones.- Successfully created 2 Business English Courses based on Corporate Communication and Business Meetings. Recorded classes and developed all supporting materials, including one E-book.

Remote

- Managed daily schedules, appointments, and school routines.- Established budgets and controlled cash flow, ensuring timely payments and accurate financial records.- Assisted with travel arrangements and maintained detailed itineraries.- Enhanced communication skills by interacting with professionals across healthcare, education, retail, recreational facilities and law institutions.- Provided continuous training and support, fostering a supportive and educational environment.- Completed a Bachelor of Arts in Pedagogy, demonstrating a commitment to personal and professional development.

Dublin, Ireland

This position was focused on smoothing the processes between Purchases, Sales, and AR Depto.• Constantly Communication between Warehouse & Sales Manager and within the other departments across the company to smooth the Sales Processes and to avoid Credit Notes. (Communication was the key for this position)• Updated System with new Codes, Descriptions, and other relevant information related to Stock.• Posted Journals regarding stock differences, stock returns, and damaged goods.• Controlled All the Goods Returned process and followed up on repair or returns to the supplier, ensuring that all returns were entered in the correct location on Navision System.• Responsible for the oversight of the ordering process.• Facilitated monthly stock counts and posted stocktake adjustments.• Ensured all sales prices, purchase prices, discounts, and special prices are correct and updated.Achievements:Process Improvement and Inventory Management:- Credit Note Management: Collaborated with the IT Department to develop a mandatory tool for setting up reasons before issuing credit notes. This tool enabled the creation of detailed reports to analyze and reduce the number of credit notes issued monthly, leading to a significant decrease in credit notes due to the new KPI.- Return Goods Identification: Designed and implemented a sticker system to classify returned goods as scrap, repairable, or resalable as second-hand items.- Inventory Optimization: Organized, reclassified, and codified over 500 SKUs of spare parts in the stock, enhancing inventory management and efficiency.

Ireland

Between the period of 03/2020 to 07/2020, this position was entirely done Remotely. • Maintained constant communication across the company to smooth the Process between Sales and Finance Departments. • Fully management of Cash Flow & Funds Forecast to ensure compliance with strict overdraft restrictions.• Invoice Discounting and BIF reconciliations management (Euro / Sterling and Dollar currency) - assignments and drawdown.• General Ledger Administration.• Responsible for Payment Run, Corporate Credit Cards and Staff Expenses.• Supported with monthly B&S and P&L Reports.• Trained of new staff.• Assisted with other duties for month end/yearly accounts/annual audit info preparation/stock management.• Covered for 3 months (05/2018 – 08/2018) Accounts Receivable Assistant – Managed cash receipts / postings & allocations / daily lodgements / Credit Card Reconciliation.

Ireland

•Creation of new products code onto Navision system.• Analysis of prices - trading vs cost - (margin reconciliation / profitability).• Posting staff expense claims forms and credit cards statements.• Bank reconciliations – daily basis in Euro, Sterling and Dollar currency.• Vies, Intrastats, and submission on ROS.• Rebates & Sales Reports.• Supporting with Cash Flow.• Assisting with other duties for month end/yearly accounts/annual audit info preparation/stock management.Achievements:Successfully managed a 5`S Project leading to a cleaner environmentSetting up procedures for Purchases.

Ireland

• Created and setting up new supplier accounts.• Processing payments to suppliers and ensure that payments are made within credit terms.• Liaising with the company’s site personnel to get authorization for payments to suppliers.• Dealing with supplier queries and reconciling supplier accounts.Achievements:Debt Management and Reduction:- Implemented Payment System: Established a monthly payment run, reducing outstanding creditors by 100% within 6 months.- Creditors Reconciliation: Successfully organized and reconciled creditors' accounts by negotiating payment plans, debit notes, and additional discounts.

United Kingdom

Hot house was part of Heat Design Group and operated its Administration at the Heat Design premises in Dublin.• Management of Customers and Suppliers Liaison.• In charge of Accounts Payable / Receivable / Credit Control / Vat returns / Cash Flow / Stock / • • Margins / B&S and PL Reports.• Reported directly to the Owners.Achievements: - Rapid Promotion: Promoted to manage Hot House after just 2 years of employment at Heat Design.- Financial Recovery: Recovered over £30,000 in credit notes for Hot House by identifying and correcting issues with overpriced invoices and unfulfilled discount agreements.- Leadership and Training: Oversaw the training and performance of an assistant, ensuring their effective integration and contribution to the team.

Ireland

• Creating and setting up new supplier and client accounts.• Processing high volume of invoices onto an accounts system (matching P.O. to invoices/Quotations and delivery dockets).• Entering and managing Purchasing Orders from Suppliers located in UK, Germany, Brussels and Ireland.• Resolving e-mail, fax and telephone issues with customers regarding pricing, inventory availability, terms, delivery, invoices, purchase orders or any other question or situation a customer may inquire about.• Reconciliation to supplier/customer statement investigating differences.• Credit Control (checking Debtors Report of around 100 clients on a regular basis and following up outstanding invoices and credit terms).• Analyses and evaluation of costs and margins of around 60 monthly Projects.• General data entry, filing and miscellaneous administration as arise.• Stock Management.• Responsible for organizing both domestic and international shipments and following them up.• Maintaining liaison with suppliers and customers to ensure that shipments are received in an organized manner.

Brazil

Part-time Lecturer for Administrative courses (Office procedures and Personal Assistant course),

Itajaí Area, Brazil

• Responsible for planning and controlling the production factory through Master Production Scheduling.• Managed monthly closings.• Supported Production Supervisors in ensuring the productivity, efficiency and management of various logistics operations.• Scheduled budget for every year.• Reconciled daily inventory in MRP for over than 200 SKUs.• Actively suggested operational improvements to enhance quality, improve production times and reduce costs.• Monitored the production processes and adjusted schedules.• Verified and logged in deadlines for responding to daily inquiries.• Identified and solved internal bottlenecks.• Planned the internal audits and Official inventory.• Coordinated a team of around 20 Production Assistants.Achievements:Career Advancement and Operational Excellence- Rapid Promotion: Promoted three times within 4.5 years, advancing from a temporary role to Senior Analyst.- Stock Accuracy Improvement: Led initiatives that increased stock movement accuracy from 60% to 96% over three years, resulting in external auditors reducing official inventory audits from two to one annually.- Personalized Training Development: Developed ISO-standardized personalized training for Production Assistants in 2009, enhancing motivation and reducing errors due to improved knowledge.- Enhanced Reporting Processes: Created and modified ISO-standard production reports, establishing procedures and timelines for report submissions from Production Supervisors. This improvement made daily management production meetings more efficient, objective, and accurate, shifting the meeting time from 12-1 pm to 10-10:30 am daily.- Sardine Inventory Management: Personally monitored the sardine inventory, significantly reducing stock variances between physical and system records.

Itajaí Area, Brazil

Itajaí Area, Brazil

Itajaí Area, Brazil

Brazil

• Received and checked documents.• Responsible for arranging and negotiating of all freight shipments, tracking their progress. • Ensured Freight PO's were matching with invoices.• Ensured the inventory accuracy of both the physical and data systems.

Brazil

• Entered a high volume of invoices, purchase orders onto an in-house accounting system daily.• Supported HR Manager with payroll, employee expense claims and time cards.• Answered telephone calls providing information to clients.• Kept files (electronic and paper) organised and assured they were disposal when required.• Updated and maintained information on computer system.

Diploma Of Education, Accounting And Business/Management

Activities and Societies: First 4 exams completed

Master Of Business Administration - Mba, Logistics, Materials, And Supply Chain Management, 9,0

Bachelor'S Degree, Logistics, Materials, And Supply Chain Management, 9,5

Bachelor Of Arts - Ba, Pedagogy