Tamara M. Email and Phone Number

Manage executive calendars, schedule meetings, arrange conference calls and all travel (domestic & international), coordinate team meetingsPlan domestic & international conferences/special events on & offsite, both in person and virtualWork on Special Projects for the President and for other WEA departments as neededManage executive expenses, review and submit T&E Reports  Manage highly sensitive, confidential informationAdministrative go-to person for the department; able to direct questions to the right personSupport various ad hoc requests as needed

• Advise current policy holders and potential clients of appropriate insurance coverage. • Carry out account receivable, payable, collections, billing and current account procedures. • Work with brokers to secure payment from the insured• Work with banks daily to secure payment for policies• Logging checks daily and applying payment to policies• Issue and process policy cancellations on delinquent accounts. • Analyze accounts on Age Trial Report daily and verify current policy information via Vantage• Scanning checks into Image Right• Providing administrative support for the accounting department as needed

Answered phones and directed all incoming calls to appropriate departments Reviewed resumes and qualified candidates to fill open positions Conducted pre- interviews to evaluate applicants qualifications Troubleshoots concerns or complaints of employees and/or clients Maintained organization of resumes and applicationsSustained supply inventory; placed orders; verified receiptsActed as a liaison between departments, upper management and clients Maintained schedules for HR ManagerCompleted background checks and worker’s compensation cases

Monitored subcontractors workforce, ensuring participation and compliance with federal regulations. Prepared and analyze project and trade status reports, payrolls, and statistical data. Assisted in compliance reporting and preparation of project documentation. Prepared and disseminated project reports to the appropriate agencies. Assisted in preparation of proposals

Handled high volume switchboard (Avaya/6 Lines), routed calls, took messages for Executive Office. Greeted clients and guests. Daily volume: 200 calls.Performed general administrative tasks; filing, fax, copying, ordering office supplies.Distributed, sorted and processed incoming/outgoing mail, overnight and courier deliveries.Organized and maintained filing systems.Maintained all Operation Department forms/documents on corporate intranet. Assisted management with special events.Ensured professional appearance of conference room, kitchen and common areas. Managed meeting schedules, catering and general set up.