Tamara Phipps Email & Phone Number

Tampa, Fl, Us

Darmstadt, Hessen, De

Executive Assistant to COO of Professional ServicesProviding high level of support to COO and members of his team (as needed). Heavy travel, calendar and expense report management and meeting planning. Handles details of a highly confidential and critical natureCollects and prepares information for use in discussions/meetings of executive staff and outside individualsPrepares presentation materials for executive meetingsMakes high level contacts of a sensitive nature inside and outside the companyWorks on problems of diverse scope where analysis of data requires evaluation of identifiable factorsExperience working with customers, vendors, and visitorsProvides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, webinars and scheduling local and international meetingsPrepares memorandums, travel itineraries and personal calendar for Executive. Prepares draft budgets, for all departments reporting to ExecutiveManages paperwork flow for all personnel requisitions, personnel changes and material requisitions, within the departmentInterpret administrative and operating policies and proceduresPerform general office duties, set up and coordination of meetings and recorder of meeting minutesCoordinate budget preparation, personnel and housekeeping in order to aid business unit and executives

Worldwide, Oo

Provide executive level support to two Partners, two Directors and one contract executive level resource (team of 9)Client contacts: Interact with clients (internal and external), as directed and required Compose and edit correspondence to “client ready” format Ensure timely client follow up and final deliverables are prepared in a timely manner Communications: Maintain Outlook calendar for PPDs Screen emails and draft email responses on behalf of PPDs Maintain confidential and sensitive files Meetings and Travel: Make meeting and travel arrangements Set up conference calls and virtual conferencing Deloitte Applications: Enter Time and expenses for PPDs Reconcile monthly expense reportsDeloitte Professional Services (“DPS”) and related services using process standards Background and conflicts checks for new clients Set up new clients Assist with billings; create invoices; track receivables; submit adjustments and write-off request Opportunity Tracker Update opportunity tracker monthly Maintain contacts Generate reports Maintain CPE database Marketing and Proposal Support Create and maintain e-mail distribution lists Arrange and manage community activities (holiday events / community outreach, etc.) Maintain bios, resume and qualifications database

• Reconcile large corporate credit card monthly statements to ensure accuracy and verified that expenses were in compliance with federal regulations• Handled travel arrangements, scheduling of meetings, processing Expense Reports, work with processing grants for approval.• Prepared and reconciled expense reports.• Updated and organized reports.• Provided personal assistance when needed to executive who traveled extensively.• Submitted various travel related expenses for payment within federal regulations• Enter all legal documents that arrive daily to Legal Services Group in database • Experienced in designing clear contract and agreements• Thorough knowledge of various legal issues involved within the contracts• Expert analytical skills and ability to pay attention towards the details of the contract and find errors/typos• Expert analyzing skills with the ability to interpret key elements• Expert management and administrative skills• Knowledge of court procedures, legal codes, government regulations, and executive orders• Prepare, review and edit loan documents for attorneys • Update index document log and distribute to department as needed • Complete large database indexing project in preparation for SharePoint conversion and upcoming document destruction implementation• Work as receptionist, switchboard operator, and administrative assistant on an as-needed basis

Clients include executives from Airbus, MHS, NRUCFC, ICF International, XO Communications, Naveos and Hilton Worldwide:Heavy calendar management and scheduling with OutlookReconciled large corporate credit card monthly statements to ensure accuracy and verified that expenses were in compliance with federal regulationsHandled complicated domestic and international travel arrangements via American Express traveledProcessed federal grants for approval.Prepared, reconciled and approved expense reports in Concur.Updated and organized internal reports.Provided personal assistance when needed to executive who traveled extensively.Submitted various travel related expenses for payment within federal regulationsEnter all legal documents that arrive daily to Legal Services Group in database Experienced in designing clear contract and agreementsThorough knowledge of various legal issues involved within the contractsExpert analytical skills and ability to pay attention towards the details of the contract and find errors/typosExpert analyzing skills with the ability to interpret key elementsExpert management and administrative skillsKnowledge of court procedures, legal codes, government regulations, and executive ordersPrepare, review and edit loan documents for attorneys Update index document log and distribute to department as needed Complete large database indexing project in preparation for SharePoint conversion and upcoming document destruction implementationWork as receptionist, switchboard operator, and executive assistant on an as-needed basis

Toronto, On, Ca

Providing administrative office support to Partners and Managing Directors. Duties include, Outlook calendar management, conference calls, domestic and international travel, reports, report/statement reconciliation, phone coverage, document creation, research.

Toronto, On, Ca

Mclean, Virginia, Us

Provided top level administrative support to the President and CEO, Executive Vice President, Corporate Vice President, Executive Vice President of Operations and Director of Contracts and Corporate Director of Business Development. Managed daily operations of 15+ person office. General duties include: domestic and international travel, visa/passport applications, maintaining good working relationships with various large defense corporations (as a small business set-aside) for domestic and international defense contracts. Dealing with various Embassy offices and military dignitaries from US Allied countries and global executives. Working daily with high ranking retired military personnel. Prepared various working agreements (TA/CA/NDA) for various defense related contracts. Serving as main point of contact for storage/upkeep of various legal and sensitive defense documentation. General duties include calendar management, telecommunications, RFQ preparation, tracking, research and follow up, scheduling audio and video conference calls, on and off-site event planning, client meeting planning, office logistics, team communication, project coordination, personal assistant, and serving as main point of contact for executive team. Good understanding of nuances necessary for particular line of work. Submitted various suggestions for office policies, employee handbook and overhaul of antiquated office filing system.

Fairfax, Va, Us

Previously provided executive level administrative management for up to twelve Partners and Associate Partners in Human Resources and the Government market unit. General duties included calendar management, travel arrangements, telecommunications, RFP preparation, scheduling audio and video conference calls, on and off-site event planning, client meeting planning, office logistics, team communication, project coordination, scheduling and preparing annual and mid-year reviews, personal assistant, managing work effort without supervision and maintaining relationships with global executives, governmental contacts and external clients.Created Standard Operating Procedures for Executive AssistantsAuthored documents for new EA training and new Manager training Lead initiative to change outdated dress code and created a new Dress Code Policy Policy champion for Washington DC/Reston office Regular contributor to quarterly newsletterCross trained for Main Lobby Welcome Desk and Security training

I took advantage of the opportunity to be a housewife for the first time ever. I enjoyed it very much for a couple of years.

Dublin 2, Ie

Previously supported Director of Global Human Resources and extended global team. General duties consisted of compiling various reporting information for HR executives, such as the Partner Nomination process, accreditation and certification information, eUnit allocation, Competency Assessment Interviews, etc. Regularly reviewed highly confidential information, researched Key Performance Indicators, prepared documentation of staff before and after re-orgs, researched information with SHRM, assisted with the creation of role descriptions, verified information in the Global HR Personnel db and other databases. Conducted interviews for candidates throughout office Well versed in interviewing for skills as well as behaviors. Conducted new EAs training and orientationServed as Facilitator of the Rewards and Recognition Committee Hosted Awards Banquet four years runningContributing author to in house HR magazine

Dublin 2, Ie

After several years in my last position, I'm looking for an company where I can contribute and grow in a team-oriented environment.I am interested in a new challenge and an opportunity to use my technical skills and experience in a different capacity than I have in the past.

Teach, Coach, Counsel, Supervise, Mentor and Evaluate a team of up to eleven Customer Service Representatives. Lead staff to achieve daily, monthly, quarterly goals and targets in a high-volume, quality-focused, highly-regulated, automated production environment. Write and deliver interim and annual performance evaluations. Professional training includes Zenger-Miller's Front Line Leadership, Covey, and similar courses.Administrative:Analyze and report trends, control quality through interpretations of statistics, prepare and present management reports. Participate in development of procedures and end user documentation.Imaging Systems:Subject Matter Expert for Customer Service components. Provide feedback to developers to enhance and reengineer screen layouts, define system requirements, and assure the integrity of workflow. Give presentations to management and others as part of Organizational Readiness activities. Execute end user test plans; identify, document, and report problems. Consult with follow-on component teams to share lessons learned.

Education record

Bachelors Degree, Business Administration