Tamara Simpson Email & Phone Number

Orlando, Fl, Us

Orlando, Florida, Us

Provide a high level of administrative support to the Executive Team while exhibiting professionalism and high-level proficiency and knowledge of standard office equipment and computer software applications, including Microsoft Office Suite and Google Workspace.• Schedule and organize complex activities, events, departmental initiatives, and various meetings.• Assist in meetings by identifying and securing necessary documents, office supplies and technology. • Manage and maintain the CEO’s and Executive Team’s calendar, appointments, and travel arrangements.• Reconciles corporate credit card and travel purchases. This includes managing the CEO’s expenses and assisting in the expense review and approval of subordinate expense reports.• Manages the organization’s travel portal and assists with travel reservations as needed. • Tracks and reports activities/calendars of all members of the Operations team.• Perform significant administrative functions including developing and managing CEO’s task lists, and assistance with developing and distributing identified performance reports, presentations, project timelines, and stakeholder reports and task lists.• Establishes, updates, and maintains the CEO’s office hard copy and electronic filing systems while also being actively involved in retrieving information from those files when necessary.• Organizes and prioritizes large volumes of information while displaying professionalism in written and oral communication skills when interfacing with internal and external stakeholders.• Gather and summarize data for reports while also finding solutions to administrative problems and issues.• Acts as a liaison between departments and outside vendors, including the company’s leadership team while professionally handling confidential and non-routine information.• Orders office and kitchen supplies, ensuring needed items are available.

Miami, Florida, Us

• Coordinate and schedule meetings and conference calls (e.g., large steering committee meetings, cross-functional zooms, other 1:1 meetings); arrange for conference rooms; communicate information to all respective parties; send reminders; meeting preparation support; organize catering when necessary.• Review, proofread, and format all correspondence prepared for the Executive’s signature to ensure accuracy and completeness, as well as consistency with organizational policy• Maintain an efficient flow of information between all levels of the ETP team.• Submit expense reports, type meeting minutes and prepare internal communication, ensuring they are completed accurately and timely.• Incorporate edits and changes and format PowerPoint presentations, and Word or Excel documents.• Oversee logistics and agendas for meetings, and special events/off-site functions, as required.• Organize and convey availability through close coordination of appointments and travel engagement.• Arrange and schedule travel (car service, hotel, air, etc.), and prepare travel itineraries.

Fort Lauderdale, Florida, Us

Duties include but not limited to maintaining calendars, coordinating travel arrangements (domestic & international), scheduling and submission of expense reports (including VP of Talent).Provide visibility and status updates on department projects. Ensure other departments receive key information to support cross functional integration.Manage project timelines and support timely delegation of responsibilities.Manage communication to the field and other departments.Create collaterals to support department projects for various audiences (PPT, flyers. pamphlets. videos. etc.)Complete HR tasks for new positions, new hires/onboarding and personnel changes.Maintain current position descriptions and organizational chart for the department.Prepares proofs and monitors the completion of Power Point presentations (Education Department, Board Meetings, Executive Team Meetings, External Presentations, etc.)Planning and Logistics of various Department Events such as New Hire Orientations, staff functions, quarterly HR staff meeting and monthly managers trainings.

Philadelphia, Pa, Us

My key responsibilities included but not limited to, providing support to senior Directors, Senior Management and support staff which included 4 manager, 25 supervisors and over 200 agents. Coordinating multiple monthly events from inception to completion. Conducting site selections and visits for monthly and quarterly employee recognition events, orchestrating meetings, researching agenda items, analyzing data and compiling reports and PowerPoint presentations.I ensured that the necessary office supplies were stocked and maintained as well as ensuring various equipment were properly configured, installed and maintained. I practiced of good judgment, discretion and confidentiality of sensitive information regarding department activities. I worked with moderate supervision/guidance and was accountable for individual results and impact on team.

Montego Bay, Jm

As Executive Assistant to the Chief Operating Officer I was tasked with managing his scheduling, communication and travel coordination.I also drafted original and routine correspondence for COO’s signature ensuring confidentiality at all times. I created and edited contracts, presentations, documents and reports for the COO as required.I lead the Team tasked with arranging the annual, group wide Sports Day – for over 4000 persons and also participated on project teams related to a range of operational matters. I supported the COO’s participation in staff meetings, departmental meetings, Senior Management Team (SMT) meetings, and Board of Directors meetings; took notes and follow up action items related to such meetingsI assisted in the administration of the Operations Department including Food & Beverage, Watersport, Weddings, Rooms Division, Loyalty & Travel and Entertainment. Worked to develop and maintain the appropriate document filing systems, and ensure compliance with records retention procedures. Managed and developed relationships with key operational contacts, both internal and external. Other duties as assigned by the COO like answering phones, scanning, typing, mailing, binding, filing, faxing, office and emailing.