Tamara Williams Email & Phone Number

Mississauga, On, Ca

Toronto, Ontario, Canada

Metro Hall

•Coordinate and manage assigned projects that include the development of historical special events: Beatles 50 TO Exhibit, When the Beatles Rocked Toronto Classic Albums Concert and The Great War Attic TIFF film screening, utilizing event logistics, ensuring safety & security measures, assisting with designing and implementing floor plans and run of show, while leading and communicating with various consultants staying within the approved budget limitation.•Develop, lead and supervise marketing strategy/materials and public relations for events•Lead and supervise resource materials for the Director's office (i.e. Roadmap).•Track and maintain grants and sponsorships for events to ensure budget is maintained.•Recruit, negotiate and coordinate contracts for vendors, artists, food, sound systems and security.•Coordinate and oversee volunteer assignments. •Research various types of concessions and site decor while following corporate policies and practices.•Ensure that project expenditures are controlled and maintained within the approved budget limitations using Microsoft Excel spreadsheets and SAP.•Utilize knowledge of purchasing processes using the Request to Purchase Goods and Services system (RPGS)•In depth knowledge of the City's purchasing and financial by-laws including Schedule A and the Pcard process needed for event planning•Present final "run of show" for each event to all stakeholders, implementing risk management planning and developing contingency plans, as well as accreditation pass systems using Microsoft PowerPoint and Word.•Solve conflicts that may arise in a timely manner, using sound judgement based on experience following the City's policies and procedures.•Prepare budget summary reports and outcomes for events using Microsoft Office and SAP data collected throughout the event.•Liaise with invitees, sponsors, internal and external stakeholders, Councillors and t

City Hall

Toronto, Ontario, Canada

•Tracked and Reviewed special event applications ensuring all requirements were met and permits were obtained from Fire, Police, Ambulance, Transportation and Event Support. Provided input for Event Pal's functionality on behalf of our unit.•Assisted with posting up to date information using the City's web content management, Facebook and Twitter following AODA requirements in partnership with Strategic Communications.•Supervised external agency staff to ensure City legislation and guidelines, along with EHS policies and procedures was being followed appropriately.•Point of contact during an emergency for media, councillors, members of the public and responded to e-email, telephone and in-person inquiries from senior staff, the public, vendors, agencies and other levels of governments in compliance with the Office of Emergency Management's procedures, regulations and criteria.•Prepared contracts, Requests for Quotations, Requests for Proposals and Sole Source Procurement documents for food, transportation, hotels and other required resources - prior to, and during emergency events utilizing SAP while keeping track of expenses and invoicing in coordination with PMMD and accounts payable.•Assisted with reviewing, collating and organizing information for the Emergency Planning Unit to develop policy and procedures, based on the Ombudsmen's Recommendation Report related to the 2010 fire at 200 Wellesley Street East.•Researched various emergency plans used in other municipalities to assist in establishing best practices for the City of Toronto's operations manuals for internal and external use.•Participated as a member of the City's emergency exercise design team for the 2012 Exercise Compass Rose and planned train derailment table top exercise scheduled for the fall of 2014 involving the OEM, Fire, Police and other City Divisions. This provided an awareness of both Municipal and Fire Service codes and regulations.

Certificate - Currently Enrolled, Crisis/Emergency/Disaster Management

Legal - Office Administration, Legal Assistant/Paralegal

Project Management