Tamara Pomposello Email & Phone Number

New York, Ny, Us

New York, Ny, Us

New York City Metropolitan Area

• Provide administrative support to the Executive Vice President of Programs, managing communication, email organization, correspondence, and heavy calendar management.• Serve as a liaison for the EVP Program's office with internal and external stakeholder, ensuring efficient information flow and relationship management.• Partner with the President's office on critical initiatives, including the quarterly board of trustee meetings. • Manage and vet internal and external speaking engagements with Communications team• Ensure confidentiality is maintained and handle issues with tact and exceptional discretion with individuals at all levels.• Prepare informative briefing material ahead of executive meetings, events, and public-facing speaking engagements.• Prioritize requests and information to enable the Executive Vice President to function to her highest ability.• Assist in the preparation with of the Program Leadership Team meetings, team retreats, perform ad-hoc independent project-based work.

Greater New York City Area

• Supported the President of Communities overseeing communities in (19) States plus Guam. • Coordinated a demanding travel schedule, including domestic flights, car services, hotel, events, and restaurant reservations.• Managed and maintained the President's ever-changing calendar of internal/external meetings, speaking engagements, and appearances. • Handled highly sensitive and confidential documents and information.• Monitored and prioritized emails and replied on behalf of the President when instructed. • Developed and assisted with creating, designing, and editing high-level presentations, spreadsheets, documents, and projects. • Reviewed, analyzed, and created summary reports and materials for the President's immediate consumption. • Prepared, submitted, and tracked expenses, budgets, and performance reviews.• Managed deadlines and workflow of team projects, including weekly reports, status updates, requests for more information, programs, events, and meeting follow-up.• Collected and compiled assets for the weekly department newsletter.• Partnered with headquarters in creating and maintaining a database for the Gannett Leadership Program.• Served as the Team Engagement Program Leader coordinating activities for employees, including team-building events, holiday parties, and employee milestone recognitions.

• Supported the Chief Communication Officer and CEO in planning and executing, internal events for instance business dinners, global team meetings, and holiday press parties. Scouting and coordinating locations, arranging accommodations, AV needs, catering, and tracking RSVPs.• Handled highly sensitive and confidential documents such as briefing packets and information for the CEO.• Coordinated transition of new hires, including scheduling orientation meetings, ordered of business cards, preparing new hire packets, set up interviews and handle new hire equipment (mobile, laptops, id’s).• Organized and arranged demanding schedules and calendar management.• Arranged domestic-international trip planning, process required visas, and prepared itineraries.• Scheduled meetings (both in person, telepresence and conference calls), and various other events.• Created and executed budget spreadsheet for tracking of invoices.• Answered and screened a high volume of calls and requests.• Assisted with special projects on needed bases.

New York

• Provided support and assistance, domestic travel schedule, coordinate meetings, conference calls and kept the President/CEO & Chief of Staff organized.• Responsible for distributing press kits, promotional packages and program advisories to the Board of Directors, Public Relations agencies, journalists and reporters.• Coordinated event planning such as catering, room setup and logistical support.• Provided assistance with social media events such as guest and media check-in.• Managed heavy calendar & prioritized meeting requests.• Monitored and track all Public Relations & Research invoices and T & E.• Worked closely with Finance team regarding the department’s budget.• Attended Public Relations meetings and followed up on activities as assigned.• Assisted in maintaining general functions and organization of the Office of CEO.

Orlando, Florida Area

• Key liaison between Executive Chef and Executive Level Directors corporate and property-wide and high profile vendors.• Managed ever-changing and demanding calendar, scheduled appointments, and meetings for the Director and two Assistant Directors.• Responsible for managing and arranging Travel coordination for the Culinary Team (air, ground and hotel accommodations) for both domestic and international.• Attended weekly Food and Beverage meeting, met daily with Restaurant Managers and Chefs.• Created and updated spreadsheets, prepared expenses reports, payroll, and invoice processing. • Answered and screened a high volume of calls and requests.• Handles highly sensitive and confidential documents and information.• Undertook special projects as needed.• Kept track of other hotel restaurants menus, and conducted price analysis.• Coordinated department functions.• Handled photography for VIP events, site visits, and hotel website recipe club.

Orlando, Florida Area

Orlando, Florida Area

Orlando, Florida Area

Orlando, Florida Area