Senior Office Administrator
CurrentMaintain the organizations’ accounting systems (QuickBooks), including Accounts Receivable, Accounts Payable, payroll, budget preparation and analysis, billing/invoicing, collections, monthly reporting and reconciliation, as well as liaise with auditors at year-end.Assist with preparation and distribution of Board of Director meeting agendas, related correspondence and reports, and minutes. Grant administration.Finance and administrative support for the Ground Floor Cowork space. Support CFEK small business lending by assisting with due diligence tasks for loan applications, industry or market research as required, and reconciliation of client relationship management (loan) software with accounting software.Provide support to committees of the Board on an as needed basis.Ensure corporate reporting is filed appropriately.Liaise with CFEK’s health benefits and insurance providers and other human resource-related activities. Assist with grant applications, funding proposals and responses to requests for proposals as necessary. Engage in continuous improvement activities by regularly reviewing and recommending improvements to the organizations’ policies and procedures.Assist with identification, scheduling and facilitation of various training opportunities for Directors and staff. Assist with succession planning and the recruitment of Directors and staff as necessary from time to time. Contributes to team effort by accomplishing related results as needed.All team members contribute to the smooth operations of the organizations as required from time to time, including front desk coverage and support for events outside of normal business hours (can be frequent but workload is shared among the team).
