Tania Sablan Email & Phone Number

San Diego, California, United States

Plan and coordinate a wide range of unique events for various clients, weddings, executive retreats, corporate team events, celebrations, and church events.Responsible for preparing and managing all event aspects, including budgets, organization, registration, Food & Beverage, activities, and any travel coordination. Manage vendor relationships, negotiating contracts for cost savings.Work with all vendors to coordinate contracts, day-of services/details, and any… Show more Plan and coordinate a wide range of unique events for various clients, weddings, executive retreats, corporate team events, celebrations, and church events.Responsible for preparing and managing all event aspects, including budgets, organization, registration, Food & Beverage, activities, and any travel coordination. Manage vendor relationships, negotiating contracts for cost savings.Work with all vendors to coordinate contracts, day-of services/details, and any last-minute details/issues.Provide Virtual Assistance and Mobile Notary Public Services for various clients. Show less

 Supported the Director and leadership team managing and coordinating complex calendars.  Collaborated with recruiting in talent acquisition and executive team onboarding. Implemented health plan grievances incident report process, improving response efficiency.  Provided high-level administrative support to a team of 84 staff. Processed and approved ER Connect and EPIC requests.  Attended all leadership meetings, prepared agendas, meeting minutes, and notes. … Show more  Supported the Director and leadership team managing and coordinating complex calendars.  Collaborated with recruiting in talent acquisition and executive team onboarding. Implemented health plan grievances incident report process, improving response efficiency.  Provided high-level administrative support to a team of 84 staff. Processed and approved ER Connect and EPIC requests.  Attended all leadership meetings, prepared agendas, meeting minutes, and notes.  Functioned as a confidential liaison on behalf of Director with other departments, clients, and vendors.  Managed and oversaw all office facilities requests, supplies Ergo and accommodation requests and orders. Approved timecards and PTO requests for 12 staff members. Processed department check requests, allocation of expenses and credit cards. Collaborated with HR and Occupational Health Teams to coordinate staff COVID & Flu Vaccines. Was responsible for implementing all documents, procedures, and SOW/Trainings. Oversaw all aspects of projects ranging from planning to analysis. Show less

La Mesa, California, United States

 Processed accounts payable invoices, 401K enrollment forms, and monthly Projected Revenue. Maintained and updated all company tax licenses and Statement of Information for various entities. Provided support to the CFO, Risk Managers, Accounting, and IT Departments. Coordinated and planned all team travel, meetings, and events.  Responsible for notarizing confidential documents.  Planned and assisted all Wellness Committee events, lunches, and employee incentives.… Show more  Processed accounts payable invoices, 401K enrollment forms, and monthly Projected Revenue. Maintained and updated all company tax licenses and Statement of Information for various entities. Provided support to the CFO, Risk Managers, Accounting, and IT Departments. Coordinated and planned all team travel, meetings, and events.  Responsible for notarizing confidential documents.  Planned and assisted all Wellness Committee events, lunches, and employee incentives. Processed new projects and insurance claims for the Risk Management Department. Edited and updated Contracts, Purchase Orders, Work Orders, and all other confidential documents.  Was the point of contact for ordering office supplies, food orders, any repairs or services needed in the office. Show less

Downtown San Diego

 Provided direct executive support to the CEO, CFO, Board of Directors, and Senior Leadership Team. Was responsible for all corporate travel arrangements and complex calendar coordination. Allocated all expense reports and AMEX credit card statements for CEO & CFO. Assisted the Human Resources manager with setting up interviews, candidate travel arrangements, and coordinated new hire first day agenda.  Functioned as backup for office manager and facilities assistant. Was… Show more  Provided direct executive support to the CEO, CFO, Board of Directors, and Senior Leadership Team. Was responsible for all corporate travel arrangements and complex calendar coordination. Allocated all expense reports and AMEX credit card statements for CEO & CFO. Assisted the Human Resources manager with setting up interviews, candidate travel arrangements, and coordinated new hire first day agenda.  Functioned as backup for office manager and facilities assistant. Was the point of contact for office repairs, AC/Heating, processed valet parking payments, outgoing/incoming packages, and mail. Responsible for notarizing confidential documents and license applications.  As a lead member of the Community Service Committee, I researched and coordinated all volunteer events and purchased necessary supplies within budget. Participated in the Wellness Committee as a Wellness Coordinator. Developed, coordinated, and managed all activities, walking club, lunch & learns, company website, and edited and produced monthly newsletter.  Assisted with planning & coordinating team building group activities and annual corporate events, (i.e., holiday party, picnic, Del Mar Races, Bowling, Dodgeball, Football, and Baseball games). Ordered and budgeted company supplies, food for meetings, and monthly wellness committee Costco orders.  Prepared comprehensive presentations for board meetings. Show less

Greater San Diego Area

 Provided direct executive support to the Partner of the firm, Studio Directors, and Project Managers. Oversaw all department travel accommodations, State licensing renewals, event registrations, and sponsorships.  Prepared and formatted proposals, agreements, and all other correspondence in conjunction with the project. Assisted in the preparation of billing instructions and project revenue projections worksheet. Maintained Leadership team calendars and schedules.… Show more  Provided direct executive support to the Partner of the firm, Studio Directors, and Project Managers. Oversaw all department travel accommodations, State licensing renewals, event registrations, and sponsorships.  Prepared and formatted proposals, agreements, and all other correspondence in conjunction with the project. Assisted in the preparation of billing instructions and project revenue projections worksheet. Maintained Leadership team calendars and schedules. Sorted incoming mail and correspondence for priority and time-sensitivity. Maintained project files to ensure files are current and in order. Ensured in a timely manner that all incoming project correspondence, drawings, contracts, invoices, and other time-sensitive documents were approved with partner’s signature. Scheduled performance reviews for all EPG staff. Processed funding applications for grant-funded projects in a timely manner.  Assisted the Funding Department in setting up meetings, processing documents, and funding research. Show less