Tanya Castro Email & Phone Number

Houston, Texas, United States

Remote

Puerto Rico

- “Epicenter” of Fluor’s efforts in Puerto Rico- POC for 90+ subcontractors - Primary on-site Fluor representative and key interface between Fluor Leadership, FEMA Leadership and Field Staff

Remote

Disaster Recovery

Houston, Texas Area

 Mobilization Coordinator; submit on-boarding paperwork into Project Cloud, monitor approvals/rejections, request all project rights. Process all demobilizations. Primary contact for all international travel - make travel arrangements and process visa paperwork for project executives.  Assist with conference room scheduling and meeting coordination. Maintain project directory and email distribution lists. Process Travel Authorizations and Overtime Requests. Order office supplies and catering when needed. Various other customer service/project support type activities.

Houston, Texas Area

 Directly supports exec’s day to day/evening activities. Liaison between VP and his Leadership Team. Coordinate all details related to Operations events; Away Days, Annual Holiday Party, Leadership Team Conference, Team Dinners, etc. Proactively manage and coordinate daily calendar and prep exec for meetings.  Make all travel and entertainment arrangements, prepares itineraries and confirms all logistics for both domestic and international engagements. Manage expense reports, invoicing and other financial activities. Initiate/draft/edit correspondence that does not require manager’s attention.  Effectively manage email and filing/archiving as required.  Prioritize work to meet deadlines in a fast-paced environment with multiple priorities; plan ahead to meet anticipated future situations/issues. Entails a 24/7 availability.

Houston, Texas Area

 Served as back office lead of all planning and coordination activities related to the LiF Program.  Worked directly with the line leads to sort venue and logistics details.  Responsibilities included the scheduling and facilitation of all LiF planning meetings, recording and distribution of resulting actions, follow-up activities to ensure completion of noted actions, frequent correspondence with implementation sites, updating and management of program SharePoint site, manage faculty scheduling and coordinate relative travel logistics, printing and packing of all required training materials, gathering and recording of all participant and evaluation data from delivered sessions.  Submitted weekly activity report and travel approval requests to the Group Head.

Houston, Texas Area

 Right-hand to VP; acted as an extension of him in everyday activities/communications. Properly handled confidential correspondence. Arranged all international/domestic travel and processed visa paperwork. Organized and maintained calendar; coordinated all business and personal appointments. Managed exec’s email – responded when appropriate. Organized and attended onsite/offsite events and meetings . Screened and logged speech/support requests. Recorded and tracked supervisor’s actions to ensure completion.  Submitted expense reports and receipts; processed/approved invoices.  Facilitated weekly meeting with our team in London; recorded meeting notes/ actions.

Houston, Texas Area

 Arranged all international/domestic travel. Made all dinner and entertainment arrangements, prepared itineraries and confirmed logistics.  Organized and maintained calendar.  Coordinated/Setup all business and personal appointments - dinner reservations, doctor’s/massage appointments, etc.  Booked ground transportation to and from all events.  Coordinated distribution of Wimbledon and Olympics invitations.  Prepped exec for meetings/events; provided logistics details, list of attendees, invitations, etc.  Recorded and tracked supervisor’s actions to ensure completion.  Submitted expense reports and receipts; processed/approved invoices.  Responsible for exec’s lunch and other personal needs throughout the day. Arranged all international/domestic travel. Made all dinner and entertainment arrangements, prepared itineraries and confirmed logistics.  Organized and maintained calendar.  Coordinated/Setup all business and personal appointments - dinner reservations, doctor’s/massage appointments, etc.  Booked ground transportation to and from all events.  Coordinated distribution of Wimbledon and Olympics invitations.  Prepped exec for meetings/events; provided logistics details, list of attendees, invitations, etc.  Recorded and tracked supervisor’s actions to ensure completion.  Submitted expense reports and receipts; processed/approved invoices.  Responsible for exec’s lunch and other personal needs throughout the day.

Sugar Land, Tx

 Supported Project Controls/Estimating Department Managers and team of 250+ personnel.  Handled confidential correspondence, maintained calendars and schedules, and coordinated all travel and visa related paperwork. Assisted with performance assessments, forced rankings, salary administration and served as point of contact for any and all benefits questions.  Prepared various reports and presentations. Coordinated exec’s meetings and events, as well as annual Global Conference. Prepared expense reports. Responsible for on and off-boarding of personnel.  Maintained department files.