Tara Fields Email & Phone Number

Phoenixville, Pa, Us

Malvern, Pa

Project & Sales Support Coordinator 6/2011 – Present•Update interactive floor plans for 4 conferences•Enter agreements for conferences•Update weekly reports for conferences•Support Project Managers•Handle registration for 4 conferences•Prepare monthly billing for 9 journals•Prepare project reports for management team•Support Sales Team•Coordinate Trade Shows for Sales Team •Manage agreements, master report and floor plan for Trade Show•Act as point of contact for Accounting department•Travel to semi-annual conferences•Face to face and phone interaction with clients•Classified sales•Create and manage eblasts•Schedule monthly management meetingsAdministrative Sales Assistant 1/2009 – 6/2011•Prepare monthly billing for 9 journals•Prepare project reports for management team•Support Sales Team•Coordinate Trade Shows for Sales Team •Manage agreements, master report and floor plan for Trade Show•Act as point of contact for Accounting department•Travel to semi-annual conferences•Face to face and phone interaction with clients•Classified sales•Create and manage eblasts

Temporary Assignment•Provided administrative support to Director of Worldwide Process and Senior Manager of Validation•Assisted with SAP Project and supported team •Acted as gatekeeper for testing scripts•Compiled daily reports using Excel •Distributed monthly reports and proofread reports for mathematical and grammatical errors •Ordered offices supplies •Designed report covers on PowerPoint •Created process flows in Visio •Typed and edited correspondence using Word•Maintained private and confidential departmental files, records and issues•Created and maintained testing script filing system

Executive Assistant 8/2001 – 3/2007•Reviewed and processed expense reports for Management team.•Provided support to the Operations Leadership Team including Director, Group Managers and Supervisors•Prepared accurate and timely reports including analysis of data to highlight and investigate irregularities in the data•Tracked Attendance for Leadership Team•Reviewed and analyzed monthly Accounts Payable report•Processed vendor invoices for payment•Managed supply ordering•Coordinated personnel activity for new hires and terminations•Coordinated schedule, calendar and meetings for Director•Made travel arrangements for Leadership Team•Maintained confidentiality in all activities•Managed URAC documentation including nurse license verification•Assisted with monthly morale events and corporate fund raising (United Way, March of Dimes, and Diversity Council)•Updated organizational report•Maintained personnel files•Coordinated office moves, set up computer and phone•Backup for receptionist Telecommuter Coordinator•Reviewed and approved all Telecommuter requests•Ordered equipment and services•Daily support to TelecommutersFacility Assistant:•Handled service issues/place service calls for office equipment•Generated monthly IT/LAN room access reports•Updated BCP plan in LDRPS•Organized and tabulate the results of the call tree testing•Onsite CB Richard Ellis liaison for facility related issues•Meet and greeted service technicians•Health and Safety presenter for new hire training•Updated space allocation report•Project Manager for office relocation from Plymouth Meeting to Blue Bell•Project Manager for upgrade of office computers to XP

•Reviewed and processed expense reports for Vice President•Provided support to Vice President and Sale Managers •Reviewed and analyzed monthly Accounts Payable report•Managed supply ordering•Coordinated schedule, calendar and meetings for Vice President•Processed sales commission reports•Made travel arrangements for Vice President•Maintained confidentiality in all activities•Reviewed and processed timesheets

Education record

Education record