Tara Hackett Email & Phone Number

Austin, Tx, Us

Prepares & sends offer letters, set up software accounts & verify I-9's for new hiresProcesses bi-weekly payroll, ensuring all employees are paid correctly and we comply with all state and federal requirements.Manages and maintains financial records in QuickBooks Online, ensuring accuracy and compliance with accounting standards; process accounts payable and categorize transactions for clear financial visibilityReconciles bank statements and generates financial reports, including profit and loss statements and balance sheets, to support informed decision-making.Implements best practices for data entry and record-keeping, improving the accuracy and efficiency of the accounting processes.

Develops and instructs tailored Pilates classes, focusing on improving flexibility, core strength, and posture for clients of all fitness levels.Designs personalized fitness plans to meet individual client needs and goals, ensuring progress in strength, mobility, and overall wellness.Leads private and group sessions, offering modifications for different skill levels, injuries, and physical limitations to ensure safe and effective workouts.Educates clients on proper form and technique, minimizing the risk of injury and maximizing the effectiveness of each exercise.

San Diego, California, Us

Developed and implemented CSV import templates for NetSuite, streamlining Accounts Payable (AP) processing, month-end close, and enhancing efficiency for bulk data entry tasks, reducing manual entry errors and processing time.Managed the expense card program for over 100 employees and executives, ensuring efficient usage and compliance.Collaborated with the Accounting Manager to oversee the AP team, created SOPs, led daily AP check-in calls, and prepared the bi-weekly check-run file.Managed utility billing and vendor transfers, handled business registration and incorporation, set up sales tax accounts, led expense card training, and secured necessary licenses and permits for an additional 16 locations acquired through acquisitions.Produced Ad-Hoc NetSuite reports for business partners, general financial reporting, and external auditors, ensuring timely, accurate financial records and supporting various financial reporting needs.

San Diego, California, Us

Oversaw team of two AP Specialists and reviewed and approved all AP invoices submitted for posting through the AP Manager Role in NetSuite ERP.Managed Corporate expense card & reimbursement program, reconciles monthly credit card statements; and provides analysis of spending to identify areas for potential cost savings. Worked alongside Senior Accountant to develop and implement more efficient accounting procedures & internal controls.Prepared documentation for external auditors.Lead task force in the creation of company T&E policy. Performed monthly, quarterly, and annual closing activities including, posting journal entries, reconciling GL accounts & preparation of month-end financial statements. Conducted data analysis to contribute to the annual budgeting process for various GL Accounts. Reconciled annual NNN statements for all leases. Prepared annual Business Personal Property tax filings for all 40 Chuze Fitness locations. Prepared and filed monthly & quarterly sales and use tax reports for all 40 Chuze Fitness locations in compliance with tax laws across 4 states. Cultivated positive inner-company and external vendor relationships to facilitate efficient processing of accounting items.

San Diego, California, Us

Utilized PETCO proprietary systems to create and maintain product data in the Petco.com database, ensuring accurate representation of vendor products.Coordinated with cross-functional teams and photo studio staff to manage online item setups and ensure compliance with image guidelines for new product photos.Assisted in the transition from proprietary CMS to IBM WebSphere, providing support to ensure smooth integration and site execution.Served as intake manager for the site merchandising team, fielding inquiries, managing project tracking sheets, and resolving issues related to product page maintenance.

San Diego, Ca, Us

Monitored and organized Accounts Payable inbox, guaranteeing timely receipt and printing of 100% of invoices for accurate entry into the system.Executed thorough review of vendor invoices, accurately coding them to the appropriate G/L account in QuickBooks.Compiled out-of-state shipment reports to ensure compliance with licensing requirements, prepared daily sales reports for all four locations, and created general journal entries to track revenue at each site.Deposited all incoming checks and reconciled bank & independent distributor accounts monthly as part of month-end close.

East Hartford, Ct, Us

Managed personnel folders for all office and union employees, leading an overhaul of the filing system to create a more organized office environment.Audited site I-9 and export control forms for accuracy and completion, and prepared monthly reports for the HR Department and the Collective Bargaining Unit.Led the completion of Performance Feedback reports in collaboration with local and international HR teams, ensuring timely execution before the deadline.Created and conducted a company-wide presentation detailing the results of the 2013 employee survey to senior leaders and their staff.Conducted environmental inspections and audits, including Spill Prevention Control and Countermeasure (SPCC) inspections, and participated in the CAL/OSHA VPP Recertification Audit, while handling confidential information and producing marketing materials for energy-saving initiatives.

Managed typical office tasks such as answering and directing phone calls, filing paperwork, faxing, scanning, and scheduling.Maintained databases tracking patient surgical information, ensuring accuracy and accessibility of records.Coordinated staff members to ensure tasks were completed in a timely manner, contributing to efficient office operations.Managed confidential patient records, adhering to privacy regulations and maintaining data security.Checked patients in and out for surgeries and routine care appointments, scheduling follow-up appointments as needed to support patient care.Maintained organization in a fast-paced medical environment, ensuring smooth workflow and effective communication among team members.