Tara Reid Email & Phone Number

San Jose, California

San Jose, California

San Jose, California

- Manage hectic calendars; schedule a heavy load of meetings daily- Prepare, edit, proof read, red-line and process City Council Memos and Committee Memos (CEDC); review various versions (version control) of memos and incorporate comments/edits- Create/edit PowerPoint presentations for Council, CEDC and Station Area Advisory Group (SAAG)- Maintain the City’s SAAG website for Brown Act and Sunshine Resolution requirements; post agendas and minutes to City of San Jose website by Brown Act deadlines; review grammar, punctuation, flow of reading- Extensive coordination/research of SAAG meetings, Solution Group Meetings, and Diridon Community Meetings/Forums, develop/ incorporate meeting logistics plan for all events, including scheduling rooms, development of presentation material, security, video, securing needed equipment, and related interpretation services for each meeting; food/drink accommodations for 100+ people- Amend, process SAAG-related, and other department contracts; ensure encumbrance of City funds- Manage any budgeted items needed for various meetings/forums; manage the procurement of associated services- Develop/maintain filing system, and database for SAAG Committee meeting materials, Board members, minutes, agendas, etc.- Compile research data for Community Benefits Agreement made between other Cities; ongoing research to support SAAG- Post San Jose events and edit Office of Economic Development website via WordPress - Correspond with different departments within the City (and outside consultants, developers, shareholders, etc.) to schedule internal/external meetings, public meetings, events- Coordinate travel, and travel-related expenses; compile supported documentation for travel statement; travel reimbursements- P-Card holder; compile p-card supported documentation for reimbursement- Primary back-up for Executive Assistant to Director of Economic Development- Answer phone calls; take detailed messages; process incoming/outgoing mail

Menlo Park, Ca

• Reviewed and processed subpoenas; sent user records to law enforcement• Front line team to intercept, input, and review all incoming U.S. and international legal process requests from law enforcement; including civil requests, court orders, subpoenas, search warrants, and preservation requests into database• Processed and triaged emergency tickets; quality assured tickets on team were correct. If erroneous tickets were found, reported tickets to supervisor• Met or exceeded weekly ticket quota at 100% with complete accuracy• Reviewed incoming new legal process requests to determine validity • Answered incoming inquiries from law enforcement and responded accordingly

Palo Alto, Ca

• Provide secretarial support to Partner and Senior Paralegal• Assist with all aspects of IP Prosecution for foreign/domestic patents and foreign/domestic trademarks• Manage docket updates and clear docket action items• Input daily and weekly docket deadlines into outlook calendar to track client matter deadlines; alert Partner and Senior Paralegal of urgent upcoming deadlines • Review and respond to daily emails, client inquiries and requests• Prepare legal documents for client correspondence• Prepare and process client transfers, and client disengagements• Process copies of correspondence via email/facsimile and/or postal mail to ensure a complete file history is maintained• Prepare expense forms, and check/deposit requests • Initiate new patent, trademark, and matter management files via Workflow. Complete process of opening a new file• Prepare specialized docket reports • Independently manage multiple tasks and projects with competing priorities and deadlines• Perform legal research• Enter Partners time via Elite Web View• Attend to client follow-ups and reminders• Review and edit legal documents• Perform record duties: locate files and send file order requests, purge files• Ensure timely flow of information to and from Partner• Calendar and prepare meetings• Maintain calendar, file sensitive documents, daily mail, reception coverage, and other duties as assigned• Provide a high level of client service

Menlo Park, Ca

• Routine Senior Partner correspondence with U.S. Patent & Trademark Office• Initiated documents on behalf of firm’s senior attorney’s and owner• Interfaced with clientele, performed status updates, messages, etc., in addition to daily correspondence to clients and USPTO Examiners as related to IP matters • Cross-trained firm employees• Bulleted notes at Attorney meetings and sent emails to staff notifying them of agenda items discussed• Coordinated meetings in both U.S. and foreign countries• Tracked periodic communication needed for priority contacts• Prepared agenda for meetings in advance; assisted with and provided research/background information• Handled details of highly confidential documents of crucial nature• Provided a high level of client service• Performed diligent input/tracking on IP database, all meeting preparations, transcription, daily mail, etc. • Successfully negotiated and achieved significant cost-containment for the office supply procurement system, which resulted in an annual net savings of $2k• IT interface maintenance• Entrusted with and directed the timely physical move of all filing cabinets containing highly sensitive material and documents, for all IP clientele. Achieved seamless transition within all aspects of move to owners’ total satisfaction• Reception coverage