Tarundeep Kaur Email and Phone Number

Recruitments, Admin etc.

• Receives incoming documents for processing, inputs data into computer systems and tracks information; establishes and maintains the computer system/databases.• Makes travel/accommodation/meeting/conference call arrangements.• Expertise in people soft for HRMS, CRM etc.• Coordinate and Compile ATIP, (documentation and mailing)• Documentation for Export and Import licence renewal.• Coordination with clients on emails and mails, supporting them in filling forms and making files with supporting documents.• Coordination for technical review, Inspections for new, renewal or expansion / expanding licence and Inspections.• Maintaining file and folders on shared drive and document server.• Uploading all the finding related to cases on internal management solution (IMS) software• Documentation and admin support for new registration.• Types documents, does photocopying, sends faxes, proofreads/edits and prepares reports and documents, such as Power-Point presentations and spread sheets.• Maintain office supplies; initiates purchase orders, processes invoices and makes payment in accordance with guidelines, directives and Acts.• Provides information on administrative issues and responds to requests regarding services provided (with internal service centres and/or external suppliers).• Maintains budget, financial data or other types of information; may process service contracts and related documents.• Booking board rooms and training rooms from outlook.• Extending invites and sharing meeting details with attendees with agenda.• Booking auditoriums for corporate events and coordination with Internal and external clients.• Recording minutes of meetings.• Processing travel, utility, food expenses / bills as per policies and procedures in SAP.

Providing clerk/administrative support within the department, including records management instituting a friendly filing system, data inputting, in a highly confidentially and sensitive environment. All work was completed with a high degree of accuracy, confidentiality and within time constraints while possessing excellent communication and interpersonal skills, self-motivated and operate effectively and efficiently under pressure.• All tasks related mailroom, coordinates all incoming correspondence addressed to OHS - Occupational Health and Safety for logging, tracking and approval,• Maintained correspondence tracking system using Amanda software for recording, assigning and tracking progress of draft responses prepared for Manager Technical Services, Labour and Advanced Education for signing and approval to Executive Director (ED),• Produced database reports on status of assigned correspondence and regularly updates division,• Tracked signing progress of received items between Inter-department and Intra-department,• Processed invoices and procurements for Executive approval,• Was responsible for organizing and maintaining departmental databases for documents filed with the OHS in accordance with the Nova Scotia Occupational Health and Safety Act, Regulations, Occupational Health and Safety Corporate policy,• Maintained tracking system and online databases made available to department staff contacts and all department regional office space,• Was responsible for preparing and publishing minutes of meeting• Liaised with staff and management at all levels of the department, including other departments of government, federal, and municipal governments, clients, Vendors and stakeholders

• Generating invoices and ensuring payments collected on time if anything pending.• Using computer software to prepare invoices and financial statements• Making travel, meeting and other arrangements for staff• Managed clerk/admin process, and ensured correct documentation to meet internal records.• Handled clerk/admin functions, including filing, preparing travel claims, making invoices, scheduled meetings, document management etc.• Handled Payroll and maintained Personnel files of the employees• Assisting with hiring, training and on boarding of new employees• Task related to purchase, receive and store the office supplies ensuring that basic supplies are always available• Assisting all operational reporting, tracking, referral management etc.• Searching for short term, long terms accommodation (worldwide). Proving local support via local agencies to the new hires worldwide.• Entering invoices into SAP, Verify invoices for all Dealer and Distributers.