PA to the 2 partners and office coordinator for a ladies fashion agency in Buckinghamshire, England.

The role involved supporting a multidisciplinary team with travel and accommodation arrangements, expenses, requisitions and purchase orders on the online system PeopleSoft. Worked with finance and procurement to monitor and track my teams budgets.I was part of the brand awareness project where one of my ideas was implemented. I joined the communications team and social/employee engagement team, attending weekly meetings and providing support and ideas. These were all company initiatives part of the B&L performance programme.It was very important to develop and maintain networks with key people onsite and globally. For example if one of my senior managers was traveling to Russia, I would contact the PA in Russia to assist in organising a visa and book hotel & taxis. On many occasions I worked closely with reception, facilities and IT teams to set up logistics for onsite meetings (1:1 +) or lunch & learn training sessions and employee ‘town hall’ gatherings, which involved key senior visitors from the US and up to 100 – 150 B&L employees. The meeting durations would vary from 1 to 3 days, I would arrange accommodation for external attendees, juggle room bookings to ensure the best rooms were used, order catering, assist with video conference or audio visual set up, restaurant bookings, entertainment and taxis. I was responsible for taking care of Visions Care’s key visitors by setting up meetings, accommodation and taxis and providing a helping hand during their visit.An employee incentive was set up to provide free eye tests and products to employees. A state of the art eye clinic was built and I was responsible for various aspects in maintaining it. For example booking appointments for the staff / Optometrist, keeping the clinic tidy and stocked and distributing prescribed eye products to staff.

My manager at RBC called me back after my contract with Aviva Investors, to assist with a project involving the RBC London office branch move and change of registered address. I was responsible for changing all the marketing materials prior to the move and assisted with the internal communications plan to keep employees aware of the changes. This was a short contract position specifically for this project. I left to pursue a permanent role with Bausch & Lomb.

Temporary cover for the Specialist Funds team and the Life Funds team in Real Estate.

I reported to the head of marketing as her personal assistant and supported the marketing team. My general day-to-day role within the marketing team included booking travel, claiming expenses, ordering stationery and business cards, HR record keeping, processing invoices and dealing with postage and couriers. Also complied various marketing collateral updating organisational charts; setting up team meetings, minutes / action items, updating marketing collateral and liaising with design & print agencies. I was in a good position to learn more about the world of marketing and I pursued this by helping out the teams in London and Jersey with various internal and external events and developed good relationships with business stakeholders in other departments. I was also responsible for arranged photos for all new starters in London which were used in internal and external communications. I also worked on a project to update RBC’s corporate governance guide for the FSA. This entailed updating every department’s organisational chart, updating the document to reflect RBC’s new restructure and new brand, ensuring each client-facing manager’s job title was consistent between their business card, email signature and marketing collateral. I developed a good reputation as ‘the person to go to in marketing’ with colleagues and managers in other business areas. I become more involved in the company and joined the sports & social committee, became a fire warden and ran 5 km at the ‘RBC Race for the Kids’ for the Great Ormond Street Hospital. I am very passionate about event organisation and took every opportunity to gain experience and became involved in RBC’s internal and external event activities, including the prestigious Ryder Cup 2010. I can elaborate in detail about my event involvement if requested.

My purpose was to support the marketing & communications manager and his team in the delivery of industry leading marketing communications across RLAM’s internal and external distribution channels. I assisted with press related work which involved gathering press articles, organising interviews between journalists and colleagues, arranging meetings with our press agency and assisted in organising press / RLAM events. I was heavily involved in a mailing project to promote the company to draw attention to its birthday celebration.

My main responsibilities were to support the group marketing director, coordinate and assist the marketing team in all aspects of their marketing roles. Managed stock of corporate merchandise and printed materials. Researched and ordered new and bespoke gifts. Arranged company away days in the corporate box at The Brit Oval for sales managers and clients. Covered the cricket sponsorship at The Brit Oval and worked with the sports agency assisting with brand awareness, sourcing gifts, ticket allocation and information packs.