Experienced Executive Administrative Assistant providing detail oriented administrative and bookkeeping support for a small management company. Perform a variety of tasks from office administration to calendar scheduling, project management, banking duties, and working life and communication.• Actively manage the CEO's calendar, schedule meetings, and pro-actively resolve scheduling conflicts• Coordinate all communication to and from CEO including full document creation including review and editing with CEO• Screening calls and responding to letters & e-mails on CEO’s behalf• Coordinate meetings including various conference calls, Teams Meetings or Executive Leadership team(s)• Attend certain meetings and accurately transcribe meetings notes• Support of CEO’s personal finances (extensive), donations, paying bills, check deposits at local bank errands, phone calls, etc• Responsible for all administrative duties needed to maintain CEO office environment.• Prepare PowerPoint presentations, organizational charts, reports, graphics, etc• Reconcile CEO corporate & personal credit card statements and monitor charges• Arrange complex Domestic and International travels for both personal and business purposes• Maintain files for correspondence, records, reports, and personal matters• Collaborate with various staff and departments in preparing special projects• Maintain privacy of confidential records, documents, and correspondence• Receive and organize CEO’s incoming mail

Support company operations by maintaining office systems and supervising staff. Enhance the effectiveness of the Executive and Sales Staff by relieving them of administrative functions in order to increase the time they have available for other responsibilities. Handle a wide variety of situations involving the clerical and administrative function of the office. Responsible for confidential material, preparing advanced correspondence; including letters, memoranda, and reports. Rely on experience and judgment to plan and accomplish goals.• Manage office services by organizing office operations and procedures; approving expense reports, designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions• Process Accounts Payable• Prepare a variety of correspondence both internal and external requiring research, typing and proofreading • Provide executive administrative assistant support to senior executives and sales staff; calendars, arrange travel, facilitate meetings and coordinate project deadlines• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement• Research and prepare reports, spreadsheets, agendas and presentations for monthly Board of Directors meeting• Recruit, select, train and supervise administrative staff• Coordinate trade show events; attendees, marketing materials, booths

I resigned my position because the office relocated from Irvine to Inglewood.As Operations Manager, responsible for improving operational systems, processes and policies while increasing the effectiveness and efficiency of all citation management departments through improvements to coordination and communication between clients and business functions. Managed 35 direct reports.• Managed three departments: Lockbox, Data Entry and Customer Service through recruiting, hiring, reviews, retention, discipline and terminations. Created, implemented, documented and maintained all processes and procedures• Trained staff to assure they created and maintained a premier level of client satisfaction; cross-training and special projects, assigning resources as necessary• Interfaced with clients regarding processing and procedures, research incidents, work orders, software training and increased sales of products and services• Coordinated facility move while implementing a go-green, paperless office based on scanning and dual screen technologyAs Executive Assistant, enhanced executive's effectiveness by providing support through travel arrangement, calendaring, drafting correspondence and interfacing with clients and staff on behalf of the executives.• Assisted in the creation of monthly board packets, PowerPoint presentations and reporting• Coordinated with vendors for facilities maintenance, office supplies, furniture, stationery, marketing materials, hardware and software• Processed expense reports, arranged meetings and coordinated travel, both domestic and international• Arranged office celebrations; holiday parties, birthdays, anniversaries and employee of the month recognition

Managed office support services, including purchasing and facilities through selection of vendors, supervision of the purchasing process and direct supervision the administrative staff. Supervised administrative team; recruiting, hiring, reviews, discipline and terminations. Managed accounts receivable; charged credit cards, created invoices, tracked customers, took orders for merchandise. Coordinated onsite and offsite training; attendees, travel arrangements, facility and amenities. Managed 8 direct reports.• Supervised administrative team of 8; recruiting, hiring, reviews, discipline and terminations• Managed accounts receivable; charged credit cards, created invoices, tracked customers, input orders• Coordinated onsite and offsite training; attendees, travel arrangements, facility and amenities

Supported the Executive Vice President of Operations administratively through the coordination of domestic and international travel, scheduling of meetings, training sessions and trade shows. Managed calendars and meetings; recorded minutes. Processed expense reports and monitored departmental accounts payable. Coordinated trade shows; developed marketing materials, reserved space, setup booth, represented company.

Supported the Vice President of Broadcasting and President of Broadcasting administratively through the coordination of extensive domestic travel, management of calendars/schedules and the supervision of administrative staff.• Coordinated with vendors to manage and improve the office equipment and computer network• Managed accounts payable for the Los Angeles office• Supervised administrative team of 14; recruiting hiring, reviews, discipline and terminations