The Records Information Officer - GIPA is responsible for the provision of information to members of the public held by Council in accordance with the open access provisions under the Government Information(Public Access) Act 2009. The Records Information Officer works closely with the Business Information Services Manager and communicates regularly with the Legal Services and Governance teams in the provision of Council information. The incumbent is required to co-ordinate Subpoenas and Notices to Produce across Council.*Coordinates requests for information from the community, organisations and government including the co-ordination, retrieval of documentation and preparation of Subpoenas, Notices to Produce and Court Orders served upon Council.*Responding to Customer enquiries and requests for GIPA’s, Subpoena’s, Notices to*Produce and Court Orders served upon council in a professional and timely manner.*Enhance community confidence in Council services through the provision of effectiveaccess to information under the government information and Public Access Act (GIPA) and associated legislation.*Undertake research (Internal and External) and report on findings*Ensure confidentiality of sensitive issues using discretion, good judgment with the release of information.*Enter, create, maintain and extract data/information from databases, EDRMS, pathway, spread sheets including customer requests and legacy systems.*Plan and prioritise when working to meet tight deadlines.*Contribute to the team effort in continually improving processes, systems and customer experience to achieve best practice.*Maintain statistics and Councils SLAs against performance targets.*Ensure to take reasonable care of the health and safety of yourself, staff, visitors, contractors and volunteers whilst at work, and cooperate with Council to comply with WHS legislative obligations.

The Administrative Assistant - Governance & Legal is responsible of checking legal inbox for any invoices or advice. Save all invoices and advice into Objective and forward to relevant person. Upload any Councillor memos received to Objective and Stellar, as required. Save and forward (if relevant) any SAI Global/OLG Circular emails to Responsible Officers to maintain legislative compliance. Update Legislative Compliance Register. Ensure all Firms on Council’s Legal Panel have forwarded their monthly status reports for the previous month and follow up any outstanding PeopleSoft delegation Service Requests Receive delegation reports from Payroll and review - check for inconsistencies with Delegation Register and Designated Persons: DELOFF (Delegation Officers); EMPOSS (Employee Positions); PAYNEW (New Employees); PAYTERM (Terminated Employees). PAYPOS (Payroll Position Changes)

The Specialist Support Officer – Information and Records is responsible for providing frontlineinformation management support to all Council business units. It is responsible for the capture,maintenance, transfer, retrieval and retention/disposal of information generated by FCC andreceived from external organisations, and will undertake processing of informal applications underthe Government Information (Public Access) Act 2009. It is responsible for collecting, sorting anddistributing mail, posting and franking all outgoing mail, retrieving and storing files, scanning, filesentencing and disposal, training and all other duties associated with the mailroom, such asattending to hand deliveries outside the office if required.Experience in the operation of an electronic document records management system (EDRMS)• Well-developed written and verbal communication skills• Demonstrated team player and possesses the ability to work effectively in a team environment• Effective interpersonal and customer relation skills with experience providing excellent internalcustomer services with agreed performance criteria• Demonstrated self-starter with the ability to initiate further projects or work-related tasks afterroutine tasks are completed without direction or constant supervision• Demonstrated experience with MS Office suite of products• Knowledge of the State Records Act and associated legislation.