Ted Shields Email & Phone Number

New York, Ny, Us

I manage the leases from execution to expiration and I am responsible for any adjustments or modification to the lease during its life. I also have a reporting responsibility to provide ownership and management with correct and timely data which allows them to improve the focus and direction of the business.• Handle the Hudson Yards mixed use properties (Office & Retail), managing the Lease Administration Team.• Abstract all leases and lease related documents and enter them into our Property Management system, JD Edwards.• Ensure that all lease-related transactions; monthly rent, insurance and common area charges are reviewed and properly recorded. • Prepare & track invoicing for tenant utility consumption and other regular charges. • Review Tenant income and expense sections of the budget. • Prepare and send to tenant monthly billings and invoices. Coordinate, review and prepare miscellaneous invoices for tenants in conjunction with AR and Property Management. • Review, analyze and document accounts receivable issues between landlord and tenant. Contact tenants for corrections, adjustments and payments.• Prepare and analyze list of delinquent tenants for Property Management and Leasing. • Prepare and handle lease correspondence (default notices, lease notices, violations and collections). • Prepare and review estoppel certificates. • Track critical dates as it relates to the lease related clauses and landlord deadlines. • Assist with lease interpretations as relative to tenant issues.• Review others work to ensure they are in compliance with department Standard Operating Procedures and Process Narratives. • Prepare and provide financial analysis & critical reports for management and owners.

Us

Manages reimbursement of recoverable expenses for portfolio of properties for office and retail tenants, including CAM, real estate tax, utilities, direct tenant reimbursements, and additional reimbursable expenses through MRI and SAP. Consolidates information from leases for CAM, real estate, and recoverable expenses. Ensures tenant compliance with reimbursement of recoverable expenses, as stated in applicable terms of lease agreements. Works with property accountants and property managers for accruing reimbursement of recoverable expenses earned but not billed. ▪ Contributes to revenue portion of budgets and monthly forecasts for reimbursement of recoverable expenses.▪ Oversees tenant inquiries, disputes, and audits of bills for reimbursement of recoverable expenses.▪ Verifies accuracy of straight-lining of base rent and CAM schedules, as generated by MRI software. ▪ Manages accounts receivable department, reviewing and comparing lockbox detail reports and wires, as well as over-the-counter checks to open batch reports and cash application reports and sign-offs. ▪ Reviews monthly rent-up reports for properties and verifies accuracy of charges. ▪ Works with the Director of Lease Administration to review and sign off on monthly tenant rent statements. ▪ Completes quarterly reports for accounts receivable office and retail accounts.

New York, Ny, Us

Produced reports for Morgan Stanley branch locations, using Real Estate Manager (REM). Reviewed and verified operating expenses, real estate taxes, and CPI increases. Maintained branch accounts with accrual and cash-based accounting practices. Reinstated lease files, updating files with legal documents and lease-related material. ▪ Rectified accounts and general ledgers. ▪ Created, logged, and distributed check requests for payment of commercial lease-related invoices for over 400 company locations.

Beverly Hills, Ca, Us

Managed calendar and client schedule for senior partner with A-list talent. Oversaw correspondence between clients and motion picture studios, television network executives, and independent producers for film and theater. Researched available projects. Coordinated client schedules and maintained pitching materials, including demonstration reels and resumes. Reviewed newspapers and magazine articles for potential projects for clients. Attended New York-based screenings, festivals, and theater events in the pursuit of potential clients.

London, Gb