Tonya Lawrence Email & Phone Number

Chicago, IL, US

• Manage an extremely fluid calendar for Sr. Vice President. Manages daily inflow and outflow of correspondence via Outlook. Research and follow up on incoming issues/concerns
• Provides gatekeeper assistant for direct access to Sr. Vice President. Make live changes to demands that occur frequently.
• Keeping the Sr. Vice President well informed of upcoming commitments
• Manage all expenses through SAP Concur
• Coordinate all travel, itineraries, hoteling, and black car/uber/taxi considering travel preferences and last minute itinerary changes
• Collaborate with colleagues for project completion

Panamá, Panamá, PA

• Responsible for catering, event planning and management for internal meetings, company events and team off-site meetings.
• Acted as a strategic partner to executive leaders by ensuring leaders are aware of all matters requiring their attention.
• Supported leadership with managing calendars, scheduling meetings, arranged international and domestic travel inclusive of hotel, and car.
• Identified process improvement to increase efficiency and to support the initiatives of the Operations team.
• Oversaw and managed expenses, and set up client projects in Oracle

• Coordinated complex travel including, itineraries with agendas, directions, flight, ground transportation and lodging
• Scheduled meetings across multiple time zones by liaising with other Executive Assistants via MS Outlook and phone
• Managed the executive’s calendar by blocking personal time, one-on-ones, grouping outside meetings on same day
• Ordered and set up catering for meetings, dinner engagements and events
• Prepared expense reports through Concur
• Reconciled credit cards by identifying any discrepancies based on financial statements

• Communicated with Executive Assistants on shifting prescheduled meetings and/or scheduling of new meetings through MS Outlook and sometimes by phone depending on the complexity of the meeting
• Collaborated closely with internal colleagues to gather information for delivery of shifting priorities
• Reconciled credit cards, invoices, travel expenses
• Set up Skype for Business and WebEx meetings
• Researched data for analysis then compiled reports
• First point of contact to filter colleagues concerns and screen calls by a matter of importance

• Set up multi-stop domestic and international travel through corporate travel and/or personally booking hotels, car rental and restaurants, and modified the itinerary at the request of the Partner(s) while they were.
• Arranged travel and consulted with Consulate to ensure the procedures on visas were procured within the time frame available and quality checked that all components adhered to company travel policies
• Registered Executives for conferences in other states also contacted the hotel and made dinner reservations plus car rental
• Reserved conference rooms for large and small meetings
• Sent calendar invitations to attendees using Microsoft Outlook scheduler
• Coordinated logistics for department retreats, new client meetings, holiday parties

Chicago, IL, US

• Handled personal tasks and errands by going to pick up dry cleaning, purchasing flowers, and personal dinner engagements during a multi-year consulting project
• Coordinated complex multi-leg travel through Concur also making the itinerary schedule, including directions, ground transportation and lodging
• Coordinated travel arrangements domestic travel through Concur and reconciled monthly expenses after trips
• Set-up of conference calls, webinars & video and planned catering for meetings
• Edited and prepared legal documents in MS Word documents
• Created MS PowerPoint presentations for speaking engagements and meetings

Hanover, Maryland, US

• Composed documents such as proposals, interoffice memos, agreements, and reports
• Assisted with setting up internal conference for over 200 people, hotel registrations, creating table placards and name badges
• Assisted with office moves, procuring new furniture and installation of phone system
• Kept cost of inventory to a minimum and ordered supplies when needed
• Conducted research to gather and proof briefing materials for meetings
• Processed expense reports check requests for membership dues