- Administrative support for general tasks such as handling phone calls, emails, correspondence drafts, coordinating meetings, appointments, and maintaining calendars for team members.- Organize and maintain files, documents, and records in both physical and electronic formats, assist in preparing reports, presentations, and other materials as needed.- Process and verify vendor invoices for accuracy, match them with purchase orders and receipts, code and enter invoices while ensuring adherence to internal controls.- Prepare and disburse payments to vendors in a timely manner, following set payor schedules.- Monitor and reconcile AR/AP balances and follow up on overdue payments.- Record customer payments, reconcile accounts receivable, update financial records, reconcile accounting transactions, and resolve any discrepancies.- Process payroll for all staff with daily time recording/tracking, and driver time monitoring.- Coordinate with the sales team and customers to resolve any billing concerns and ensure compliance with contract terms and pricing agreements.- Record and track business expenses, including employee reimbursements, travel expenses, and other expenditures, and assist in budget tracking and financial reporting related.- Manage office supplies and inventory, ensuring availability for seamless operations.

- Conduct thorough reviews of move-in and lease renewal documents, ensuring accuracy and compliance with policies and legal requirements.- Efficiently manage the collection process for application fees, security deposits, prorated rent, and monthly rent, ensuring timely and accurate transactions.- Conduct interviews to identify and hire potential team members, seeking out individuals who align with the company's values and mission.- Skillfully complete mid-year and annual employee reviews, providing feedback and recognizing accomplishments.- Handle any necessary corrective actions, maintaining fairness and professionalism in resolving team issues and concerns.- Approved invoices and purchase orders in the Yardi system, and maintained a well-organized financial process.- Thoroughly reviewed and approved timecards, PTO requests, and verified the accuracy of time reported for seamless payroll processing.- Performed month-end reconciliations, prepared comprehensive variance reports, financial reports, and engaged in annual budget forecasting, contributing to sound financial decision-making.- Conducted daily morning meetings with the team, fostering a positive and productive work environment, and ensuring alignment with daily goals and tasks.

- Maintained a high level of professionalism while processing daily account closures, ensuring accurate financial records and smooth operations.- Applied customer payments, ensuring accuracy and timely processing for seamless account reconciliation.- Professionally sent customer invoices through various channels such as USPS mail, FEDEX, or EDI, employing clear and concise communication, outstanding balances, and payment details.- Created credit and debit memos as needed, adhering to company policies and accounting standards.- Encouraged effective collaboration by working directly with operations and sales teams to address any billing or invoicing inquiries promptly and efficiently.- Exhibited professionalism and courtesy when contacting carriers to obtain missing paperwork, ensuring comprehensive documentation and compliance.- Conducted thorough audits and processed carrier paperwork for payment, demonstrating meticulous attention to detail and adherence to established procedures.- Verified invoice information to ensure accurate and timely billing for exceptional customer service and client satisfaction.

- Demonstrated attention to detail when entering weekly timesheets into the ACAS system, accurately recording jobs and time worked for precise payroll processing.- Exhibited a high level of professionalism when entered invoices into Timberline and GXS, ensuring smooth and efficient processing and payment.- Verified and requested workman’s comp insurance certificates from Independent Contractors and vendors, prioritizing compliance, and risk management.- Engaged in weekly meetings, provided comprehensive updates on the status of invoices, and contributed valuable insights to enhance financial processes.

- Professionally managed and oversaw an apartment community comprising 162 apartment homes, ensuring a safe, welcoming, and well-maintained environment for residents.- Exhibited a high level of professionalism during the interviewing, hiring, and corrective action processes, fostering a fair and positive work culture among the team.- Collected application fees, security deposits, and prorated rent, ensuring accurate financial transactions and adherence to leasing policies.- Completed bank deposits and reconciled batch receipts to ensure accurate financial records that match Yardi, promoting financial transparency and accountability.- Conducted month-end close processes, reviewed financial statements and variance reports.