Tracy Pruitt Email & Phone Number

Dallas, Texas, United States

Assistant Vice President Operations.

Plano, Texas, United States

Executive Assistant to the Chairman & CEO; and also serve as Office Manager. • Heavy calendar management, domestic travel arrangements and expense reports• Scheduled and assisted with conference calls, video conferences and meetings with internal executives, sales teams, Board of Directors, shareholders, and external clients• Created, edited, and distributed emails, letters, financial reports, and presentations• Managed client databases • Assisted company attorney on legal documents• Attended monthly executive leadership meetings and recorded minutes for distribution• Oversaw company marketing ads, budget, events and conferences. Marketing Manager reported to me. • Coordinator for office hiring needs and liaison to recruitment firms • Office Manager duties included handling all sales office communications, facilities, postage, shipping, supplies, catering, IT equipment, furniture, construction and build-out needs• Handled some personal affairs• Notary

Dallas, Tx

• Heavy calendar management, domestic/international travel arrangements, scheduled meetings, conference calls, video conferences by securing locations, supplies, equipment and catering needs• Coordinated and assisted with Board of Director Meetings, investor meetings and broker meetings• Provided back-up support to CEO and President of Southwest Risk• Composed, edited, scanned, and emailed reports, documents, and presentations for distribution• Assisted company attorney on legal documents, managed due diligence files on SharePoint • Distributed multiple monthly reports to internal executives and external clients• Provided back-up support to Office Manager for company communications, policies and procedures, events, benefits and payroll • Managed company accounts with Sam’s Club, UPS, Office Depot, preferred hotels, catering companies and other vendors• Handled some personal affairs• Notary

Richardson, Tx

• Heavy calendar management, domestic/international travel arrangements including booking corporate jet, scheduled meetings, conference calls and video conferences• Assisted with Board of Director Meetings, Audit/Finance Committee Meetings and Legal Committee Meetings• Created and distributed financial reports, emails, forms, spreadsheets and presentations • Processed purchase orders, invoices, contracts, agreements, supply requisitions, and expense reports• Managed organizational charts• Managed company offsite document storage through Iron Mountain• Provided back-up support to CEO and his Sr. Executive Assistant• Assisted with Executive Assistant teambuilding, new hire training and created new hire manual • Notary

Mckinney, Tx

• Created purchase orders, invoices, inventory reports, sales reports and tax reports in QuickBooks• Received, adjusted and reconciled inventory between warehouses • Responsible for entry of bills, manage accounts payables and receivables and wire transfers • Managed shipping process with local courier, FedEx Ground, FedEx Freight and international freight companies as well as direct point of contact with vendors in China and Mexico

Dallas, Tx

Provided support to Sr. Vice President and two Vice Presidents• Coordinated and facilitated all investor calls and quarterly company earnings calls • Assisted with heavy calendar management, domestic travel arrangements, scheduled meetings, conference calls and catering needs• Created correspondence, memos, presentations, graphs and credit letters for distribution• Managed contact database and investor contacts • Leader of Quick-Start Program – an orientation for new administrative assistants • Handled incoming calls, all department mail and office supplies

Dallas, Tx

• Supported Regional Sr. HR Director and three other department managers • Handled incoming calls, mail, supplies, travel arrangements and expense reports • Created correspondence, memos, presentations, and organizational charts for distribution• Calendar management, scheduled regional meetings, conference calls and webinars • Liaison between department managers and executives at regional hospitals • Created monthly Recruitment Hire Reports, presentations, graphs and calculated quarterly bonus reports for hospital recruiters• Created check requests for hospital job fairs, managed job fair calendar • Managed regional SharePoint site for hospital HR Directors• Contributed with the design and management of Online Exit Interview Survey for hospitals

Dallas, Tx

• Provided timely and accurate support to Consultant and Receptionist Desk • Handled incoming calls, mail and ordering office supplies • Scheduled high-profile executive-level meetings, interviews, conference calls and video conferences• Calendar management and coordinated domestic/international travel • Created presentations, correspondence, memos, agreements and expense reports• Managed contact and client database; internet research and dictation transcription

Plano, Tx

• Provided timely and accurate support to Special Operations Manager • Handled external clients by managing accounts, maintaining contact database and preparing marketing packets• Created correspondence, memos, presentations, agreements and expense reports

Irving, Tx

• Created personal training and nutrition programs for members

Dallas, Tx

Internship with Certifications: Physical Fitness Specialist, Master Fitness Specialist, Biomechanics of Strength Training, Group Exercise Leadership

Bs, Kinesiology/Health Science/Nutrition

Education record