Tracy Pruitt Email & Phone Number

Dallas, Texas, United States

Assistant Vice President Operations.

Plano, Texas, United States

• Executive Assistant to the Chairman & CEO; and also serve as Office Manager.
• Heavy calendar management, domestic travel arrangements and expense reports
• Scheduled and assisted with conference calls, video conferences and meetings with internal executives, sales teams, Board of Directors, shareholders, and external clients
• Created, edited, and distributed emails, letters, financial reports, and presentations
• Managed client databases
• Assisted company attorney on legal documents

Dallas, TX

• Heavy calendar management, domestic/international travel arrangements, scheduled meetings, conference calls, video conferences by securing locations, supplies, equipment and catering needs
• Coordinated and assisted with Board of Director Meetings, investor meetings and broker meetings
• Provided back-up support to CEO and President of Southwest Risk
• Composed, edited, scanned, and emailed reports, documents, and presentations for distribution
• Assisted company attorney on legal documents, managed due diligence files on SharePoint
• Distributed multiple monthly reports to internal executives and external clients

Richardson, TX

• Heavy calendar management, domestic/international travel arrangements including booking corporate jet, scheduled meetings, conference calls and video conferences
• Assisted with Board of Director Meetings, Audit/Finance Committee Meetings and Legal Committee Meetings
• Created and distributed financial reports, emails, forms, spreadsheets and presentations
• Processed purchase orders, invoices, contracts, agreements, supply requisitions, and expense reports
• Managed organizational charts
• Managed company offsite document storage through Iron Mountain

Mckinney, TX

• Created purchase orders, invoices, inventory reports, sales reports and tax reports in QuickBooks
• Received, adjusted and reconciled inventory between warehouses
• Responsible for entry of bills, manage accounts payables and receivables and wire transfers
• Managed shipping process with local courier, FedEx Ground, FedEx Freight and international freight companies as well as direct point of contact with vendors in China and Mexico

Dallas, TX

• Provided support to Sr. Vice President and two Vice Presidents
• Coordinated and facilitated all investor calls and quarterly company earnings calls
• Assisted with heavy calendar management, domestic travel arrangements, scheduled meetings, conference calls and catering needs
• Created correspondence, memos, presentations, graphs and credit letters for distribution
• Managed contact database and investor contacts
• Leader of Quick-Start Program – an orientation for new administrative assistants

Dallas, TX

• Supported Regional Sr. HR Director and three other department managers
• Handled incoming calls, mail, supplies, travel arrangements and expense reports
• Created correspondence, memos, presentations, and organizational charts for distribution
• Calendar management, scheduled regional meetings, conference calls and webinars
• Liaison between department managers and executives at regional hospitals
• Created monthly Recruitment Hire Reports, presentations, graphs and calculated quarterly bonus reports for hospital recruiters

Dallas, TX

• Provided timely and accurate support to Consultant and Receptionist Desk
• Handled incoming calls, mail and ordering office supplies
• Scheduled high-profile executive-level meetings, interviews, conference calls and video conferences
• Calendar management and coordinated domestic/international travel
• Created presentations, correspondence, memos, agreements and expense reports
• Managed contact and client database; internet research and dictation transcription

Plano, TX

• Provided timely and accurate support to Special Operations Manager
• Handled external clients by managing accounts, maintaining contact database and preparing marketing packets
• Created correspondence, memos, presentations, agreements and expense reports

Irving, TX

• Created personal training and nutrition programs for members

Dallas, TX

Internship with Certifications: Physical Fitness Specialist, Master Fitness Specialist, Biomechanics of Strength Training, Group Exercise Leadership

Bs, Kinesiology/Health Science/Nutrition

Education record