Executive Assistant Contractor

Arete Exclusives provides remote administrative contract services to business owners, presidents, CEOs, and top executives.

My role is to anticipate the needs and preferences of the CEO such as organizing correspondence, arranging travel, meetings, prioritizing emails and managing all confidential information.I prioritize my workload so I can be readily available on a moment’s notice. Oversee general office administration duties. Manage and develop and efficient filing system. Manage executive budgets, prepare expense reports, and reconcile corporate credit card statements. Plan events including trade-shows, staff meetings and conferences. Prepare, proofread and edit correspondence reports and presentations. Track and monitor all projects.

Oversaw daily office operations. Managed and completed various tasks such as biannual or annual client statements, account receivable statements, supplier certifications, new supplier request forms, mandatory yearly survey forms, and supplier quality assessment forms. Handled client EFT payment enrollment forms, tax certificates, and insurance forms. Managed customer relations by processing and submitting orders from customers, sending purchase orders to vendors, and issuing invoices to customers and vendors. Processed purchase orders for installations and service calls. Served as a point of contact between the sales support team and customers, particularly when the sales team was in the field and unable to communicate directly with clients.

As inside sales and operations administrator, I plan, direct and formulate general office policies and procedures. Responsibilities also include inside sales and sales support of all the Analytical products and solutions represented by Qwest, such as color measurement instruments, mercury analyzers, dissolution testers and gas generators. I also research government and educational RFQ/BID websites, for formal bid requirements in order to present new opportunities for our group. I act as a liaison between our manufacture vendors and eight outside sales representatives. My daily responsibilities include customer support as well as creating and implementing customer follow up calls and letters. I maintain all outside representative schedules, travel arrangements, calendars and customer appointments. I create quotations and purchase orders into our database to ensure timely customer support. Responsibilities also include design and implementation of the company website, including weekly newsletters.

Responsibilities include sales of all services provided by Faxts NOW which include Fax Broadcasting, Fax Point to Point, Fax On-Demand, Fax Permission, Fax to E-mail, E-mail broadcast, Web fax and Fax Data merge. Developed and implemented marketing strategies to increase fax services solution sales. Daily activities are as follows, cultivating new clients by telemarketing, cold calls, calling upon and maintaining client relationships. Trained all employees on telemarketing techniques, negotiated and implemented new lead systems for sales team. Schedule and head employees meetings twice a week, to help maintain employee involvement, updated accomplishments, new market finds and any problems that may have occurred. Successfully implemented and redesigned website and brochures.

Responsibilities include sales of all services provided by Global Pacific Wireless Internet. Sales of a full spectrum of services included Internet Services (Bandwidth, Wireless, T-1, T3, Frame Relay, Web hosting, E-commerce, Equipment Sales, cold calls and setting appointments for presentations. With in the first 5 weeks of employment successfully closed the largest equipment sale in the history of the company.

Responsibilities include sales of all Electronic Messages Services offered by Xpedite Systems. Daily activities covered telemarketing, setting appointments, installation and training of software. Managed e-mail broadcast and fax broadcast services, which integrated with various application software programs. Provided application solutions to Fortune 500 companies as well as targeted vertical markets.