Terry Loo, Nigp-Cpp, Cppb Email & Phone Number

Palo Alto, Ca

• Assisted construction managers to identify the scope of works on projects.• Prepare contract agreements with correct terms and contract clauses. • Assisted bid openings and prepare bid tabulations.• Prepare document for the Board of Education to review and approve bid results.• Assisted Purchasing manager to finalize contracts.• Obtain funding and process purchase order with correct budget codes.• Audited and processed contractors’ invoices, progress billings, schedule of values, payment requests, retention and waivers.• Maintained project progress and budgets records.• Ensured proper expense accounts were debited, and proper funds were transferred.• Maintained records of contractors and consultants legal compliance.

Purchasing / Process Management• Processed and managed $3.5M purchases annually for 25 schools and the district office.• Rectified invoice variances, delivery errors, defective items; and process returns and exchanges.• Processed RMA for warranty services and/or onsite repair.• Managed progress of supplier centric projects.• Developed new supplier qualification guidelines.• Conducted supplier performance evaluations. • Compiled various reports preparation which include Open PO reports, Purchase history reports and Receiving reports. • Developed and managed supplier relationships based on purchasing history and commodity.Cost Management• Explored cost reduction options to achieve best prices including: cooperative purchasing contracts, piggybacking purchasing, cost avoidance, deliveries, and terms.• Sourced and evaluated alternative products, sources, processes, and purchasing methods.• Monitored market trends and explore new sources for products and services.• Performed price and cost analysis and make purchase recommendations to all levels of requestors.• Conducted lease/buy analysis on equipment (e.g. coping machines for school sites).Commodity Management• Purchased and managed deliveries on all new Common Core classroom furniture, AV equipment, IT equipment, software, books, PE equipment, musical instruments, science experiment supplies, art supplies, classroom magazine subscriptions, and other supplies.• Purchased services such as online subscriptions, team contests, workshops, conferences and related travel arrangements.• Standardized common school supplies which reduced ordering and delivering lead time.