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Faculty of Health Sciences – Management AccountingBudgeting/Planning▪ Provide guidance and assistance to all PI’s and HOD’s with the development of budgets & costing of new Business Plans and giving advice on outcomes where necessary, also ensuring that they comply with faculty and the department’s cost recovery mandate.▪ Co-ordinate, compile and consolidate submissions/inputs related to the department’s GOB & NON-GOB annual budget. Provide reconciled department reports with variance analysis between budget years and actuals.▪ Compile and assist with quarterly forecasts for GOB and CTG with analysis of variances.Financial Reporting, Analysis & Funds Management - GOB, Non-GOB and DOHET funding for Department - Core Management Accounting Department▪ Maintain financial authorization procedures and limits in compliance with UCT and Institute’s policies.▪ Administer the opening, closing and housekeeping of Dept’s funds.▪ Ensure journals, and invoice and receipt requisitions are properly prepared and checked for submission to Faculty Finance for authorization.▪ Prepare Financial statements for NON-GOB contracts as per required format.▪ Ensure audits are completed as per contract requirements and assist with DOHET annual audits and queries.▪ Monthly reporting, tracking and reconciliations of actual expenditure on all GOB-NON, GOB and CTG funds.▪ Quarterly reporting on GOB budget and Clinical training grant with variance analysis and reconciliations of staffing.▪ Biannual report and analysis of NON-GOB funds.▪ Preparation of ad hoc financial statements/reports and perform ad hoc investigations as required by the client.▪ Ensure funds and cost centres are set up and maintained to support the department’s operations and specific reports.▪ Checking the validity and appropriateness of the expenditure.▪ Advise appropriately on funds deficits and facilitate clearing of deficits.▪ Ensure that the department complies with financial policies and procedures.

Finance and Facilities - Financial PlanningFinancial Planning and Budgeting▪ Assist the Organisation Unit manager with preparing and inputting the annual budget (Rolling) on the OU level.▪ Assist the project manager in the OU with preparing project budgets, including the adherence to the NWU financial policy and guidelines.Financial analysis, evaluation, reporting and control▪ Compile the monthly variance report (Both OPEX and CAPEX) and discuss/present the OU’s financial results with OU managers.▪ Compile the OU debtors report and assist with the sundry debtor's follow-up.▪ Prepare and submit financial reports requested from external parties.▪ Keep abreast of changes in NWU financial policies, guidelines, and procedures.▪ Fulfil the KFS Fiscal Officer role.▪ Ensure that expenses are allocated to correct accounts and object codes.▪ Assist OE managers with General Ledger analysis and corrections.▪ Initiate salary costing correctional journals on a monthly basis.▪ Confirm the availability of budget and cost when the OU manager wants to advertise a vacant position, appoint temporary staff, or pay ad hoc salaries.▪ Assist asset representatives/controllers in monitoring physical assets of OU and ensure adherence with the asset replacement plan.▪ Assist the Accountants with the follow-up of financial/audit queries.Financial administration and support▪ Assist with or initiate General Error Correction, Transfer of Funds, Distribution of Income and Expenses, and Journal Vouchers in the Financial system (KFS).▪ Assist managers and their administrative staff with the initiating of complicated/advanced transactions on KFS.▪ Assist with sundry debtors’ invoices.Ad hoc assignments▪ Assist with or prepare training material and assist with or present training workshops.▪ Deliver other financial planning and management tasks from time to time in coordination with the relevant Senior Accountant or Faculty Manager of Financial Planning.

Ensure compliance with budget and co-ordinate expenditure of the component and ICTU units▪ Request inputs from Sections before due date to compile concept budget for the financial year.▪ Advice sub-sections on financial aspects annually, the allocated budget and expenditure sheet.▪ Analyse expenditure statements monthly for Section Heads for input and /or implement control measures.▪ Administrate and verify applications (potential expenditure) made and forwarded to the Resource Committee on a weekly basis for approval.▪ Confirm availability of funds prior to procurement processes.▪ Signing off payment schedules to mark invoices for payment.▪ Provide financial authority for all the approved procurement applications, and forward to supply chain management for acquisition.▪ Monitor financial transactions of the component and ensure that suppliers are paid within 30 days of the received invoice.▪ Assist components with SCOA allocations and inquiries.▪ Administer/prepare claims or credit applications from the petty cash.▪ Capturing/recording and banking of cash on hand on a weekly basis.▪ Administer Telephone, Cell phone and 3G accounts through collection of payments from members and creation of debt accounts for all outstanding payments.Administer the requisition and acquisition of goods and services (SCM) for the Component:▪ Receive and administer requisition and acquisition files with respect to sub-components needs analysis.▪ Request suppliers from CSD – Central Supplier Database.▪ Request quotations from suppliers in accordance with the procurement process.▪ Generate financial authority and obtain order forms from authorized officials.▪ Receive and ensure timeous capturing of the assets of the component.▪ Ensure appropriate safeguarding of the assets.▪ Certify and report any movement, loss, or damage of inventory.▪ Investigate/audit the inventory on a quarterly basis.

Planning:▪ Assist to compile system descriptions, perform walk through test, perform test of controls.▪ Assisting in the documentation of Audit Program.▪ Preparing the Notification letter, Scope letter and Planning Memorandum.Execution:▪ Execute procedures in accordance with the Internal Audit methodology and Standards of Professional Practice of the Institute of Internal Auditors.▪ Ensure findings are supported by adequate, appropriate, sufficient & reliable evidence.▪ Conduct interviews with clients for clarity when required.▪ Document evidence and compile electronic working papers on TeamMate.▪ Perform follow-up audits where applicable.Reporting:▪ Compiling draft reporting points to be reviewed by Senior Auditor.▪ Assist in preparing the final report for review by the Senior Auditor.▪ Participate in the exit meetings where audit reports are discussed with the client.Audit Administration▪ Prepare Agenda, Attendance Register and Minutes for opening and closing meeting.▪ Prepare an audit file for quality assurance.▪ Compile time sheet for the team.

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