• Work on and plan multiple meetings, large-scale conferences, and events for a variety of clients simultaneously• Able to assist with any level of event including those of a complex nature, large volume, high level of confidentiality, international scope, etc.• Work with client to finalize all logistics; air travel, ground transportation, food & beverage, meal guarantees, meeting space, room set, audio/visual, production, off-site events, activities and special needs.• Coordinate all program details and produces a program itinerary / working agenda that outlines all program specifics and requirements• Responsible for budget management, budget reconciliation, and payment processing for all assignment projects• Create and analyze online evaluations and prepare post-event reports• Review supplier contracts prior to finalization, ensuring both program specific and generic terms and conditions are accurate and legally protective of the client, including attrition dates, cancellation policies, etc. • Complete project timeline; establishes a work flow schedule with client and suppliers to facilitate prompt and accurate handling of all program details• Utilize Cvent for all phases of program management including sourcing, contract negotiation, planning, and final bill completion, while maintaining high level of data integrity and timeliness.• Monitor attrition dates, cancellation policies and ensures contracted services are executed.• Coordinate and attend site inspections as needed• Partner with designated team to communicate registration and air needs, status meetings and continuous communication throughout program.

• Manage the site selection process. Use Cvent for sourcing management process• Find all available best-fit venues for events, facilitate the bidding process, and negotiate contracts, taking into account both hard dollar costs and hidden risks.• Maximizing commissions, client savings, RFP creation• Research meeting destinations, compare venues and service providers, and send customized RFPs• Fully understand the contract and addendum process and plan according to the contracted rooms and space and contracted terms and conditions.• Complete vendor search, proposal process and contract negotiations for ancillary vendors (off-site events, ground transfers, activities).

• Act as liaison between venue and client to optimize contracted F&B minimums• Work with client to develop comprehensive F&B plan to accommodate all dietary and religious restrictions of attendees• Negotiate with vendors for additional contract concessions upon meeting or exceeding F&B minimums• Procure necessary permits and insurance if needed• Review event BEO’s for accuracy• Produce floor plans and manage event décor vendors

• Develop and manage attendee registration process• Act as liaison between internal and external clients to coordinate and manage all aspects of the registration process for multiple conferences, events and/or tradeshows• Develop, maintain and communicate a registration timeline for each assigned program• Responsible for working closely with client to build, test, and modify event websites and mobile event apps quickly and error free• Produce accurate and timely registration data for client on reporting of event• Assist in handling all registration inquiries via email and track all correspondence• Help troubleshoot registration issues regarding attendee registration and/or payments• Provide onsite management support• Manage badge production process in coordination with clients and vendors• Oversee technical logistics and coordination • Implement on-demand badging solutions that include NFC/RFID tagging, lead retrieval, and session scanning• Manage all aspects of on-site registration including travel to the show site, contracting and supervision of assigned temp staff and vendors, as well as rental/purchase of all necessary materials.

• Create comprehensive event project plans, including run-of-show documentation; conduct regular checkpoints with deliverable owners, including outside technical vendors; escalate risks and challenges appropriately; and ensure events are delivered within time and budget requirements.• Create and manage event timelines and workback schedules• Build, manage, and reconcile production budgets• Maintain consistent communications cadence around status, deliverables, and deadlines.• Manage scheduling of rehearsal/run-through for events, making recommendations on flow and format best practices• Secure and manage pre-production team, including contractors, event staff, and volunteers• Develop safety programs and secure applicable insurances, permits, etc. when needed• Broad firsthand familiarity with many different platforms and integrations.• Lead pre-production calls, ensure that the most efficient and effective technology/platforms and processes are used to deliver the best virtual events and conferences for the client.• Effectively communicate virtual technology process, workflow, and updates to the client• Advanced knowledge of technical aspects of virtual event production.• Manage logistics and delivery of real-time and on-demand global web conference solutions (including webcasts, webinars and other client pre-recorded presentations)• Conduct training on web conference tools and platforms for participants• Manage participant lists, on-boarding process, and attendance report delivery• Manage virtual events production calendar and drive creation of live, recorded, and on-demand event content, such as Zoom webinars, livestreams, town halls, etc.• Manage virtual event video assets and metadata on online streaming platforms,.• Creating and sharing virtual event analytics reporting on a regular basis, i.e., monthly, quarterly, annually.

• Manage digital demand generation to ensure events achieve registration and attendance goals, and we delight customers by raising the bar with our post-event follow-up.• Comfortable ideating and recommending creative engagement solutions, creating added value for attendees both in person and virtual• Manage event marketing budget reporting. • Drive development of the strategic event marketing communications plan, including objectives, strategy, and execution of the external communications to support audience acquisition. • Work with client to develop and manage event content deliverables for event websites, pre-, during and post-event communications, digital event collateral, event videos, branding/templates• Lead creative solutions for virtual hybrid experiences, including but not limited to; Audience/attendee engagement, networking, and overall experience. (to include graphics, presentations, video, technical elements, etc.)• Understand clients brand/product positioning with the ability to ensure consistent, on-brand messaging for all event-related communications• Responsible for ordering and tracking event inventory including collateral, giveaways, apparel etc.• Manage the creation of event creative assets working in collaboration with the broader marketing team• Knowledge of virtual events marketing best practices.

• Lead coordination, planning and development of the signature events, including logistics; event marketing and materials; social media and website updates; communications with media, staff, stakeholders, sponsors/sponsorships, vendors.• Identified and solicits corporate sponsors and business prospects (monetary and in-kind) for fundraising and marketing opportunities to benefit signature event• Lead planning for the expansion and growth of the organization’s social media presence, content and use including Facebook, Twitter, LinkedIn, Blogs, YouTube, Instagram, etc. to position the organization as relevant and highly visible.• Worked with internal and external sources/vendors (photographers, designers, video crews, creative agencies, printers) to produce high quality communication tools (print and electronic) that deliver compelling content reflecting the strategic plan of the organization, including annual reports, newsletters, press releases, e-newsletters.

• Coordinated meetings and conferences ranging from 100 to over 5,000 attendees, facilitating event planning and execution.• Developed event scope and agenda.• Sourced vendors and compiled detailed reports to aid committee members in vendor selection.• Managed the site selection process• Coordinated travel arrangements for attendees.• Managed technical logistics and coordination including lighting, sound, staging, and event scripting.• Collaborated with Audio and Visual providers to develop presentations and works with vendors in the production of meeting materials.• Cooperated with marketing departments to develop marketing materials and promotions for attendees.• Developed exhibitor packages and coordinated with production companies in building sets and exhibits.• Reconciled budget to ensure payments are received and all invoices are paid in adherence to contracted deadlines.• Provided on-site management and coordination of staff, vendors, and technicians.• Created and managed event sponsorship packages and managed conference exhibitors.• Developed and implemented management plans and scheduling from initial arrival of staff through event conclusion.• Supervised attendee registration process by overseeing staff and / or managing outsourced vendors.• Conducted training for staff to ensure maintenance of brand and provided presentation coaching.• Sourced, managed, and directed temporary staff, event crews, and security.