Theresa Castner Email & Phone Number

New York, Ny, Us

Greater New York City Area

Brooklyn, Ny

-Served as Assistant to the COO, & CEO-Provided administrative support for the Executive & Construction Teams, as needed-Drafted detailed, intricate, & confidential correspondence for the Executive Team-Conceptualized, generated, & posted social media content across all company social media outlets, with an emphasis on highlighting our portfolio of mixed-use buildings, & company brand & ideology-Worked closely with Public Relations consultant to conceptualize &… Show more -Served as Assistant to the COO, & CEO-Provided administrative support for the Executive & Construction Teams, as needed-Drafted detailed, intricate, & confidential correspondence for the Executive Team-Conceptualized, generated, & posted social media content across all company social media outlets, with an emphasis on highlighting our portfolio of mixed-use buildings, & company brand & ideology-Worked closely with Public Relations consultant to conceptualize & execute marketing, P.R., & branding strategies & campaigns, including drafting & reviewing press releases, articles, & interview responses for print & online media outlets-Drafted job descriptions & postings for open company positions-Conducted violations monitoring/tracking/management, including the drafting/execution/filing of needed certificates of correction, arranging for representation at mandatory hearings, assisting with the preparation of our defense at said hearings, & submitting fines/penalties to the Accounting Dept. for processing/payment -Event planning (internal birthday lunches/parties, holiday parties, building openings, team-building activities/events)-Generated/executed lien waivers & advance requests for monthly bank requisitions-Conducted permit tracking/management, & work with expediting firms & Construction Management teams to complete/execute/file needed forms for permit renewals-Worked with expediting firms to complete/execute/file needed forms for final building sign-offs for TCO/CO-Worked with expediting firms to complete/execute/file needed forms for initial DOB building permit issuances-Set-up temp. office services (internet/phone/fax) for jobsite trailers, & permanent phone & internet accounts for completed buildings-Generated AIA contracts & change orders between Ownership entities/G.C. entity/Subcontractors & Vendors-Served as in-office, & travelling Notary Public Show less

San Francisco Bay Area

-Assisted Project Manager (PM) in the planning, execution, and overarching and day-to-day operations management of mid-sized commercial construction projects (no less than the management of 6-8 projects running concurrently at any given time)-Served as the Contract Administrator for all assigned projects, managing both AIA prime documentation, and subcontractor contracts -Assisted with the bid process, as follows: evaluate blueprints and spec books to help determine full scope… Show more -Assisted Project Manager (PM) in the planning, execution, and overarching and day-to-day operations management of mid-sized commercial construction projects (no less than the management of 6-8 projects running concurrently at any given time)-Served as the Contract Administrator for all assigned projects, managing both AIA prime documentation, and subcontractor contracts -Assisted with the bid process, as follows: evaluate blueprints and spec books to help determine full scope of project, compile bid lists and generate/distribute RFPs for applicable trades, formulate RFIs and distribute to all appropriate parties, review received proposals for accuracy, and assist PM in developing project budget -Assisted PM with city permitting and inspection processes, as needed -Assisted Field Superintendents with establishing/maintaining jobsite offices, as follows: order office, storage, and restroom trailers, purchase office supplies and equipment, set-up Wi-Fi and remote work stations, and ensure all required safety materials are on-site at all times-Generated and maintained RFI logs, submittal logs, subcontract logs, change order tracking logs, invoice tracking logs, and cost tracking logs for all assigned projects-Conducted punch walks, and assisted with the completion of the final project punch list, as needed-Generated and distributed project close-out packages, which included: warranty letters/information, project directory, O&M manuals/instructions, as-built drawings, copies of RFI and submittal logs, inspection records, and final lien releases-Previously served as Marketing Coordinator, with responsibilities that included: generate mailing lists for direct mail campaigns, design/order all promotional materials including company signage, photograph recently completed projects, logo design, coordination of website updates, marketing research Show less

-Assistant to the Senior Director of Global Corporate Finance-Assistant to the Senior Director of Treasury and the Senior Director of Lease Administration-Company Security Administrator for the following online banking platforms: JP Morgan, Bank of America, Wells Fargo, Northern Trust, Citibank, HSBC, PNC, and BB&T-Provided administrative support for noted staff members, including: filing (paper and electronic), faxing, copying, printing, creating and editing PDFs… Show more -Assistant to the Senior Director of Global Corporate Finance-Assistant to the Senior Director of Treasury and the Senior Director of Lease Administration-Company Security Administrator for the following online banking platforms: JP Morgan, Bank of America, Wells Fargo, Northern Trust, Citibank, HSBC, PNC, and BB&T-Provided administrative support for noted staff members, including: filing (paper and electronic), faxing, copying, printing, creating and editing PDFs, ordering office supplies, drafting correspondence, making domestic and international travel arrangements-Answered phones, as needed, with accurate and timely relaying of messages-Heavy calendar management using MS Outlook-Received and distributed a large volume of daily bank correspondence received by the Treasury Dept.-Assisted with general bank account management, including: opening accounts, closing accounts, signatory updates, and online banking user administration and report generation-Maintained numerous reports containing highly confidential financial figures and account information using MS Excel-Maintained attendance records and leave tracking for 29 people, across three departments-Received, tracked, and distributed all leasing documents received by the Lease Administration Dept.-Generated MRI job codes for the timely submission of all leasing commission invoices to AP, updated tenant job code tables in MRI accordingly, and distributed copies of leasing commission invoices to all appropriate parties-Made all necessary meeting arrangements, including: scheduling, conference room set-up, ensuring all on-site A/V equipment is functioning properly, catering orders, dining reservations, and setting up conference calls and WebEx meetings, as needed Show less

-Assistant to the Vice President of Sales and Operations -Assistant to the Vice President of Circulation-Created and maintained numerous reports containing vital and highly confidential sales data and circulation figures using MS Excel-Processed and routed all customer service and subscription correspondence-Provided administrative support for the entire Circulation dept., including: filing, faxing, scanning, copying, and drafting… Show more -Assistant to the Vice President of Sales and Operations -Assistant to the Vice President of Circulation-Created and maintained numerous reports containing vital and highly confidential sales data and circulation figures using MS Excel-Processed and routed all customer service and subscription correspondence-Provided administrative support for the entire Circulation dept., including: filing, faxing, scanning, copying, and drafting correspondence-Responsible for the planning and execution of all promotional appearances/events, including, but not limited to: procuring models, making domestic and international travel arrangements, coordinating with distributors and convention/event/hotel staff, ordering/shipping of all relevant promotional materials (posters, t-shirts, publicity photos, magazines, DVDs, key chains) Show less