Theresa Jimenez Email & Phone Number

Edison

Executive Assistant, Strategy & Business Development

Hackensack, Nj

Supporting the Marketing & Communications VP along with direct reports. Scheduling meeting/calls using BlueJeans.Using PeopleSoft, processing vendor invoices, working closely with the A/P department to ensure purchase orders get created and paid. Working with the Hospital's photographer, scheduling headshot appts for Dr.'s, Nurses & other staff members, as well as scheduling the photographer for many hospital events & outings.

Nutley, New Jersey

Filling in (PT) as Front Desk Receptionist.Responsibilities include, but are not limited to:Answering and screening calls, receiving sending and setting up packages for UPS FedEx Etc. Greeting guests & visitors.

Morristown New Jersey

Ajilon – Contractor – C Level Executive Administrative Assistant Supported the CFO/EVP Operations, the VP of Finance & the VP of Supply Chain•Managed complex calendars, processed expense reports, and coordinated global travel requests•Coordinated special events planning•Assisted the HR Department with social team building projects (events)

Warren & Basking Ridge, Nj

InSys Consulting – Contractor – Exec. Administrative AssistantSupported the Director of IT Fraud, the Director of IT Sys Engr. & the Executive Director of IT Sys Engrg.•Managed calendars, expenses, and travel requests•Coordinated special events in multiple locations•On-boarding employees/consultants•Coordinated seating arrangements, securing space and assisting with office moves

Nyc - Park Avenue

Administrative Assistant to the Vice President of the Executive Coaching & Development dept.•Prepared proposals for Coaching contracts•Created Coaches Bio’s•Prepared expenses•Front desk reception coverage

Jersey City, New Jersey

Global Expense Reporting System (GERS) IBM Product. Lotus Notes (disbursements). Power Point, international travel.

Brown Brothers Harriman

Supported requests for senior management of several lines of businesses within the Systems department. Processed operational reports, submitted purchase order requests, handled employee change requests and employee information. Developed travel schedules; arranged itineraries and materials for the trip. Researched and setup security requests and employee records across several systems. • Created, organized, & prepared expenses and purchasing requests following all control procedures within Concur. • Maintained safeguards with Information Security Management regarding employee information requests. • Collaborated with colleagues to help distribute workflows and provided coverage when needed.• Organized the details of frequent special events for senior management including meetings, travel & catering, for up to 100 guests. • Liaison between departments to ensure proper communications for requests. • Coordinated and maintained weekly attendance and annual vacation records for department managers.

Secaucus Nj

Assisted Chief Financial Officer and Human Resources Director, coordinated their schedules, for travel and daily support.• Provided support for the financial department with archiving and statement management. • Managed office supplies including processing: office letterhead, envelops and business cards.• Received and directed all visitors.

Secaucus, Nj

Coordinated new leases for furniture rentals with both corporate high end and private accounts. Processed all changes to existing leases and scheduled for lease returns. Provided correspondence & reports to the COO. Served as the account liaison for the Cross Country Staffing nursing account.• Collected receivables for collection on overdue accounts & arranged for extensions and or pickups.• Worked with the warehouse staff, updated and maintained shipping routing logs, • Contacted account holders to organize delivery or changes to their leasing agreements.• Performed general office work which included filing, maintaining office supplies, and directing telephone calls for troubleshooting.

New York, Ny

Monitored monthly expenditure and payroll statements for budgets and prepared documents required for maintaining balanced accounts for review and approval by supervisor.• Invoiced all accounts payable and accounts receivables through Visual AccountMate and QuickBooks.• Coordinated calendar, scheduling of appointments and meeting rooms reservations.

New York, Ny

Provided technical support and coordinated support questions between the client and IT staff. Answered all incoming calls to reception, logging and routing the technical support requests to the proper account manage and or IT staff member.• Managed front desk operations including client communications.• Assisted the Controller with general office responsibilities including: banking, filing and mass mailings.

New York, Ny

Covered the main receptionist desk supporting ACS’s main business lines, routing calls where appropriate. Assisted the payroll officer with deposits & check runs weekly. • Answered incoming calls to reception, taking messages and forwarding messages to voicemail.• Set up conference room for meetings and events, created travel arrangements for president and new clients.• Contacted and requested all catering requirements for meetings with senior management and clients• Maintained office materials and supplies.

New York, Ny

In addition to general administration responsibilities, managed and updated employee information for employees within the City of New York. • Entering and updating all New York City employee information.• Answered all retirement plan participants written or telephone correspondence and inquires.• Worked with mail services support, planned and coordinated equipment and catering • Event planning, catering, and travel arrangements for the Director.

New York, Ny

Assisted the Human Resources department as well as collected data from health clinics for analysis and reports. Processed purchase requisitions and assisted the Personnel Manager in all clerical functions for Human Resources• Collected statistical data for all New York City Health Clinics• Stored statistical information in spreadsheets and distributed the reports to the Director of the Dept. of Health.• Received telephone inquiries for job assignment and responsibilities.

Liberal Arts And Sciences/Liberal Studies

I was a Liberal Arts student

Culinary Arts/Chef Training

Activities and Societies: I played volley ballI was a student of the Culinary Arts progam

High School Diploma, General Studies