Theresa Whicker Email & Phone Number

Brandon, Florida, United States

Plant City, Florida, United States

General Office; -Support office team of 15 VPs, Project Managers, Installation Manager and Warehouse Manager, with standard administrative and project management tasks.-Draft and process subcontracts for installation services including contractor certificate of insurance, W9 and invoicing.-Vendor services and billings-Incoming and outgoing shipments and services.AP Specialist; -Process vendor invoices, credits and payables reporting.-Work in conjunction with vendors to track and resolve payable issues.

Southern Area | Rocky Mountain Division

-Executive Assistant to three General Managers; Ready Mix, Asphalt/Paving and Aggregates, two Area Operations/Production Managers; Ready Mix and Aggregates and, two Western Division Safety Specialists-General Office Management-Previously handled Quarry Office Manager responsibilities such as creating purchase orders, processing A/P against them, and follow-up to open orders.

Colorado Springs, Colorado Area

Children's Hospital Colorado; developed the first free-standing pediatric hospital in the Colorado Springs area. Budget; 110M.Provided administrative support to the project team; Owner, Construction Executive, Project Managers, Project Superintendents, Health and Safety Officer, Trade Partners and Project Engineers. Effectively utilized Prolog Subcontractor database to process and track incoming and outgoing Owner and Subcontractor documents such as Contracts and Change Orders. Ensured project insurance, bonds, compliance holds were in place and current. Assisted with closeout compliance and finalizing project documents. -Accounting and Payroll Liaison for project expense and timesheet processing-Marketing/Media, Human Resource and Systems Technology Liaison-Spearheaded Team Promotional Product Merchandise -Calendar and Contacts ManagementSPECIAL PROJECTS AND EVENTS-Office Liquidation Sale and Relocation - April 2019-Kid of the Quarter, Lead Program Coordinator – Quarterly July 2017 – December 2018-Spearheaded the Children’s Hospital Holiday Gift Program -Sporting Clay Fundraiser Team; benefiting Children’s Hospital Colorado, Colorado Springs – August 2018-Chip in for Children Golf Tournament – July 2018-Safety Week Coordinator – May 2018-Touch-A-Truck Team – May 2018-Topping Out Team – February 2018-Safety BBQ Coordinator – August 2017-Climb for Courage, GE Johnson Volunteer Team, 2017-Office Relocation – June 2017

Butts Army Airfield, Fort Carson, Colorado

U.S. Army Corps of Engineers contract for the construction of the 4th Infantry Division, Combat Aviation Brigade’s Assault Battalion Maintenance Hangar at Butts Army Airfield, Fort Carson, Colorado.Provided administrative support to the project team; Project Manager, Quality Control Manager, Quality Control Engineers, Project Superintendents, Health and Safety Officer. Process and track incoming and outgoing Subcontractor documents, submittals, RFIs, and daily reports for both David Boland, Inc. and the USACE Quality Control System. Accounting Liaison for project expense processing and site services rendered. Provided backup support and training for the USACE UAS Hangar, Fort Carson, CO.

Tampa/St. Petersburg, Florida Area

Worked with Project Managers, Project Administrators, Regional Comptroller and Accounting Leads to ensure contracts are invoiced accurately and on schedule.Reviewed contract documents for accuracy of accounting system set up prior to invoicing.Prepared and reviewed reports to help manage unbilled charges.Processed Client invoices; averaged 200–240 accounts per month with individual contracts of up to 30 million.Provided Billing Specialist and DOT training

Tampa/St. Petersburg, Florida Area

Efficiently and productively handled standard project and office operations and provide executive support to Engineers, Construction Manager, Project Administrators and Business Manager.-Accounting Liaison; expense reports, client contract CITS invoicing, sub-contractor invoicing, vendor invoicing, project encumbered reports, labor to man hour reports, labor corrections, AP corrections, supplemental timesheets-Weekly timesheet review and budget analysis; Client Encumbered vs. Spent for annual contract of 1.5 million-Contract documents and amendments for Task Work Orders; Fee Sheets, Man Hour Report, Scope of Services -Project meeting agendas, minutes, letters, weekly project summaries, misc. project correspondence-Pull FDOT CTQP records, post updates to the Team Training Matrix, training registrations -Processed Contractor RFI, RFM and submittals; tracking and submission-Processed FDOT System Access and new staffing Action Requests-Project equipment and inspector materials ordering -Staff monthly/quarterly vehicle mileage audit report-Event planning and conference coordination

Tampa/St. Petersburg, Florida Area

Productively managed standard office operations and provide executive support to Managing Director. -Assisted Architects, Engineers, Program and Project Mangers (Code comment entry, RFI, Shop Drawing submittals, project schedules, client billing, reproduction coordination)-Assisted Business Development Manager with collateral and proposal submission, prospect management and scheduling-Budget and Strategy Development Team Member-Conference coordination and registration-Managed operational cash accounts, travel expenses, accounts payable, budgets and special event funds-Corporate travel, meetings and special events coordination-Project calendar and contacts management-Human Resource and Systems Technology Liaison SPEARHEADED SPECIAL PROJECTS AND EVENTS-Open House, Tampa – June 2004-Corporate Mission Statement, Display concept and implementation — June 2004-Events Committee & Year End Holiday Celebration — 2003, 2004, 2005, 2006, 2007, 2008-Office Relocation — May 2007

Tampa/St. Petersburg, Florida Area

www.greystonecommunities.comDaily operations of regional office and team; -Assisted Corporate Counsel/Director of Risk Management with litigation matters-Assisted Regional Vice President with daily administrative support-Processed and tracked capital expenditures -Maintained litigation files, expenditures and carrier spreadsheets -Maintained Risk Management Policies and Procedures -Managed operational cash accounts, travel expenses, accounts payable, regional payroll and budgets-Coordinated/scheduled corporate travel, meetings and special events-Maintained regional calendar and contacts-Assisted Director of Human Resources with departmental projects and material development

Tampa/St. Petersburg, Florida Area

www.RichlandTowers.comSupported the Sales and Marketing Team with standard departmental and administrative support. -Coordinated advertising and marketing needs for the Telecommunications and Broadcast Divisions-Scheduled sales meetings across the U.S. -Development of marketing and sales expenditure budgets and reports-Coordinated marketing literature needs with advertising agency and industry publications-Coordinated web site additions, revisions and enhancements-Promotional product purchasing-Advertising/promotional products inventory and distribution -Establish initial relationships with committees such as the Chamber of Commerce for targeted marketsSPECIAL PROJECTS AND EVENTS-Project implementation, completion and launch of new web site and corporate brochure — 2001-Broadcaster Fishing Event — 2001-Society of Broadcast Engineers — Houston, Omaha and Orlando Tower Meeting — 2001-Broadcaster Golf Event — 2001-NAB Convention and International Exposition, Las Vegas, Nevada — 2001-Broadcast and Telecommunications Division Tri-folds — 2001-Client Appreciation Holiday Campaign — 2000, 2001-Promotional Product Marketing Campaign — 2000, 2001

Tampa/St. Petersburg, Florida Area

Oversaw business operations and assisted departmental managers with daily operations-Maintained personnel files in accordance with MMS and Department of Labor guidelines-Administered/maintained employee benefits such as PTO and health insurance records-Maintained Employee Handbook-Recruitment and training coordination of new hires-Probationary and annual performance appraisals-Established and maintained company policies and procedures-Liaison to business partners and affiliates-Design and purchasing of marketing literature and promotional products-Design and production of monthly newsletter-Coordinator of special events and projects such as trade shows, conferences and seminars-Maintained web site revisions and enhancements for Business Partners and Affiliates-Assisted Director of Software Training and Accounts Receivable Manager with policies and procedure establishments for their departments-Customer Service Liaison between client and programmers-Program update testingSPECIAL PROJECTS AND EVENTS-Association of Orthopedic Surgeons Convention, Orlando, Florida — 2000-Spearheaded the Med Master 2000 Open House — 1999

Tampa/St. Petersburg, Florida Area

Supervised the billing department and assisted other departmental managers as needed. I also assisted families with funding needs for services rendered.-Implementation and coordination of contractual agreements of provider enrollment for all Medicaid, HMO and Commercial Insurance carriers-Coordinated contractual billing for client services funded through Children’s Medical Services, Developmental Services, USF Department of Pediatrics (Part H), Pasco County School Board, and Hillsborough County School Board (Title XX Contract for subsidized child care)-Knowledge of services billed included: physical, occupational and speech therapy, early intervention and respite careSPECIAL PROJECTS AND EVENTS-United Way Campaign Committee — 1997-Physician’s Golf Tournament —1997-Outback Golf Tournament, Awards Dinner and Silent Auction — 1995, 1996, 1997-GTE Golf Classic — 1995, 1996, 1997-Casual Day — 1995, 1996, 1997

Tampa/St. Petersburg, Florida Area

Medical Office Administration

Education record