Purpose of the PositionTo assist the HR department in providing effective technical and administrative expertise on HR business processes to Grants Projects to ensure consistency in the application of HR best practices to the attainment of a harmonious organizational climate. To provide effective P&C Payroll and Administration expertise and Workday System support to Grants Projects and act as a custodian of all employment records for the entire WVE Grants workforce.Key Outputs/ Responsibilities:- HR Administration & Records Management-Performance Management-Payroll Administration-HR Systems & Technology (Workday System)

Duties Human Resources and Personnel Administration • Participating in the selection and recruitment of new employees for the programme• Conducting induction/orientation for new employees• Acting as a link between Human Resource Manager and employees• Ensuring employees’ quarterly and annual performance appraisals are conducted and submitted the national office• Managing employees leave and employees personal files• Supervising support staff (i.e. cleaner, handyman, gardener and driver) and manage the programme fleet of vehicles• Focal person for grievance and discipline handling: Provide disciplinary hearing logistics and participate in hearings as a human resource representative and taking minutes Financial Administration• Making appropriate entries in the bank register and petty cash register• Preparing the monthly bank reconciliation statement• Reconciling the petty cash and bank register in the NAVISION Software

Duties Recruitment & Selection • Checking requisition forms to ensure they are within the approved manpower establishment• Checking that all documentation pertaining to the recruitment of seasonal and permanent workers has been correctly completed • Assisting in recruiting seasonal employees by ensuring recruiting departments provide list of ‘Seasonals’ to be recruited and further advise seasonal workers about recruitment dates• Assisting the HRM with the recruitment of employees for non-managerial positions by - Placing adverts- Receiving and recording applications before forwarding to HR Manager for shortlisting- Contacting short listed candidates and scheduling interviews- Sitting in and being a panellist for internal interviews for non-managerial positions - Drafting and typing letters of regret - Conducting meaningful induction of seasonal workers Training and Development • Completing training requisition forms and forwarding them to the HRM • Booking training venues, arranging transport and accommodation for delegates and trainers (when necessary) according to instruction of HR Manager • Arranging meals during in house seminars, workshops, and training sessions• Recording and file training certificates of attendance for all employees Industrial Relations• Interpreting, explaining, and monitoring adherence to the SFC Procedures • Attending and take minutes during meetings between Unions and Management• Assisting the HRM in managing disputes appropriately • Participate and provide secretarial services in disciplinary hearings Human Resource Administration • Leave Administration- Compiling leave summaries for non-staff and seasonal employees• Updating and maintenance of personnel records for non-managerial employees- Opening files for new employees and ensuring that all relevant documentation is correctly completed and filed.- Ensuring that employee records are up to date and well kept, ETC....