Thomas H. Email & Phone Number

Liberty Corner, New Jersey, Us

Responsible for timely processing invoices via AvidXchange and NetSuite. Identify, and request, ideas for areas for process improvement. Modify canned reporting to match departmental needs for performance improvement, including vendor updates, vendor adds, Concur reporting, systematic approval chain modifications.

Menlo Park, Ca, Us

• Process and match appropriate packing slips to invoices; route invoices to approving individual(s) via Stampli.• Utilizing available Sage and Stampli reporting capabilities, along with Power Query, identified missing packing slip match based upon received invoices. Communicated these reports to area receivers resulting in better communication between the groups and improved timely match.• Devised Outlook VBA to automate invoice PDF uploads to Stampli on date received for multiple companies, reducing manual effort by 75%..• Initiated review for duplicate payments, identifying $20K, leading to best practices invoice naming convention for employee reimbursements.• Developing Month-end vendor statement review via Power Query to efficiently determine past due invoices.• Core competencies: Sage Intacct, Stampli, new-hire orientation/documentation compilation, automation (invoice entry and approval routing utilizing Outlook and Stampli), goal setting based upon urgency, packing slip match and support, policy recommendations, policy templates, and training documentation.

New York, Ny, Us

Westport, Connecticut, Us

Miramar, Fl, Us

Achieved client lockbox processing requirements of five business days by streamlining process for requests through use of ERP system reporting, Excel VBA macros, pivot tables, work-in-process files, and v-lookup formulas to reduce processing time by approximately 65%.Spearheaded system training for six payables consultants and assigned responsibilities based upon individual strengths. Facilitated department cross-training utilizing department subject matter experts. Collaborated with foreign offices ensuring timely payment of liabilities. Ensured 100% electronic document imaging for all invoices, recurring vouchers and expense reports via document review and voucher matching. Completed Accounts Payable testing and additional staff training for two service pack updates in Microsoft Dynamics Great Plains 2015.Performed due diligence regarding supplier updates, batch entry, 1099 reporting, employee reimbursements, check voids and escheatable payments, including supplier W-9/W-8 receipt and employee direct deposit instructions. Completed monthly and annual reporting including new/modified suppliers, department activity metrics, AP Trade reconciliations and 1099 reporting.Modified system-generated reporting to increase department performance. Reviewed all check and wire-generated payments; solely responsible for review and disbursement for payments under $15,000, including international equivalents, prior to distribution.Ensured departmental compliance with Sarbanes Oxley/Internal Controls, GAAP, HIPPA, Business Ethics and company Policy and Procedures utilizing best practices.

Stamford, Us

Facilitated and partnered with Director of Budget and Planning documenting Capital Project Appropriation Requests detailing business justification, budget, cost classification, budget-to-actual tracking, Department and Finance Management review and Management approval for project costs and budget modifications resulting in improved ROI and elimination of unauthorized purchases.Researched and assured appropriate sales and use tax application on all transactions processed through Payables for three US office locations. Compiled monthly use tax reporting by corporate entity and location.Prepared work-flow documentation in the areas of Procure-To-Pay, Travel and Entertainment and Capital/Expense Project Appropriation Requests to document and modify company Policy and Procedures.Reviewed vendor contract terms for modification within corporate policy and procedures. Analyzed vendor contracts for approvals and payment terms.Managed the implementation of Concur Travel and Entertainment Reporting resulting in activating 670 individuals located in four countries for electronic travel reimbursement processing. Reduced average reimbursement distribution to seven business days for all users from 10 business days (US) and 22 business days (foreign).Reviewed procurement requests for proper documentation, approval and coding to facilitate efficient matching of procurement-related activity. Reconciled open receipts to payables activity. Reviewed new supplier requests and amendments for proper documentation including W-9/W-8 receipt for 1099 processing; responsible for approval of all payments up to $25K, including international equivalents, prior to distribution; Improved Accounts Payable month-end close to two business days, including open receipt review, journal entry processing, procurement card activity review and posting, and sales/use taxes payable. Reconciled sales/use tax payable prior to submission to taxing authorities. Improved electronic invoicing

Stamford, Us

New Haven, Ct, Us

Computed interest and amortization for capital projects utilizing Excel spreadsheet models.

Transitioned Procurement and project accounting processes from PanAmSat to Intelsat Corporation post-merger ahead of schedule.Reconciled physical count of satellite-support fixed assets to general ledger cost and accumulated depreciation utilizing Excel for six US locations totaling 19,000 assets with a NBV of $99M, pre-merger. Coordinated with Engineering, IT and Shipping/Receiving to determine assets in use, available, or disposed including location and bar code details for Fixed Assets listing.Reviewed vendor contract terms for modification within corporate policy and procedures.Reviewed and closed approximately 400 operating, capital, and resale transaction projects totaling $100 million in accordance with GAAP, Capital spending policy and fixed assets requirements. Streamlined project code issuance and system activation process via use of Excel templates resulting in an average time and labor saving of 75%. Reviewed project costs and provided ad hoc reporting to management via system reporting and Excel. Liaison for Capital Management with Information Systems, Procurement, Payables, Fixed Assets and Logistics. Calculated fixed asset values and assigned appropriate depreciation life, including assignment of internal labor costs and use tax liability; posted adjusting journal entries prior to project closure.Computed projects sales and use tax liabilities and coordinated activity with the corporate Tax Department; modified system reporting for sales and use tax transactions to ensure timely analysis and payment to proper taxing authority.Identified asset transfers for property tax reporting purposes in cooperation with Logistics and General Accounting.Integrated acquired company staff to corporate procurement and capital environment; developed process documentation and end-user training; implemented and trained over 100 users on enhanced purchasing and fixed asset transfer systems.Reviewed approximately 2000 procurement requests for proper coding.

Accounts Payable Team Leader responsible for the selection, design, implementation, training and migration of company from Solomon Financials to JD Edwards ERP accounting system. Developed Accounts Payable conversion plan and Procure-To-Pay (PTP) process improvements relative to Procurement, Receiving, Accounts Payable, Project Accounting and Fixed Assets via process workflow within JD Edwards.Documented Policy and Procedures manual for Accounts Payable department. Analyzed vendor contracts for approvals and payment terms. Facilitated use of system invoice logging capabilities, scanning, and email invoices for approval resulting in accurate outstanding liabilities reporting, reduced “lost” invoices, increased efficiencies and costs savings. Consolidated invoice processing resulting in improved communication and cooperation between Procurement, Shipping and Receiving, Accounts Payable and General Accounting. Improved invoice payment process from an average of 76 days to 35 days for purchase order related invoices; Incorporated recurring voucher function of Accounts Payable module facilitating timely processing of contractual obligations; Improved average employee reimbursements from 14 to five business days. Contacted suppliers for discount payment terms; critiqued and researched supplier credit applications. The department was responsible for $700K to $1 Billion of Accounts Payable activity on an annual basis.Devised and prepared month-end reporting and analysis, including activity matrix schedules, reviewed by Management and external auditors. Reported monthly activity for two foreign offices, including funding, foreign currency gains and losses, accrued expenses, employee advances, prepayments and value added taxes (V.A.T.) receivables.Subject matter expert for Accounts Payable, Purchasing, Project Accounting and process flow.

Chicago, Illinois, Us

Supervised and coordinated activities for billing, accounts payable, accounts receivable, cash management, soft-costs application and analysis requests by New York Partners and Management. Reviewed invoices for proper reporting of sales and use tax. Compiled sales/use tax data for New York office.

New York, Ny, Us

New York, Ny, Us

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