Thomas Z. Email & Phone Number

Stamford, Ct

• Executive support to CFO including high volume of scheduling and calendar management, weekly travel coordination and expense reconciliation, orchestration of subsidiary legal requirements including secure document signing, notarization of documents and fingerprinting, follow up and relationship touch point tracking • Finance Team support responsible for meeting scheduling with Subsidiaries, Capital Providers and Lenders, and external consultants, deliverables tracker file management, new employee onboarding and ninety-day plan creation, and team community efforts• MS Teams build out: creation of Finance Team site leading to input on design, testing and roll out of Board and Shareholders, and 2022 Budget sites

Stamford, Ct

• Executive support to SVP and Head of Global Change Management including strategic time management against global time requests and personal calendar, intricate travel arrangement and in-travel change management, timely reconciliation and expense report submission• Orchestrate Global Town Halls including location design, technology management, presentation collection, pre meeting dry run testing and troubleshooting, and post event follow up• Change Management Team member and HR Partner on Covid-19 WFH program, Racial Injustice initiative leading to the creation of a Black and Latino Diversity and Inclusion Pillar, and the piloting and rollout of E3, a program designed to enable employee career goals, aspirations and next steps, utilizing MS Teams as it’s central repository• Partner and mentor to administrative teams, assist in working through issues, share practices and personal development

Westport, Ct

• Executive support to CEO, COO and Facilities Head via partnership that aligns to goals and comprehends priorities• Allocation of time against immediate needs, priorities and deliverables, meeting orchestration and logistics management including meeting scheduling, attendee management, preparation and pre-work collection, meeting space and tech requirements, post-meeting follow-up tracking, on-site visitors, executive tech functionality, personal needs including nutrition and health requirements, partner to family and personal staff• Point person for large scale meetings: consult on space requirements and setup, tech requirements and video recording requests, permissioning and storage, and post meeting procedures• Actively participate and engage in company culture, its principles, tools and trainings, mentoring of new hires, Community Lead to Diversity and Inclusion initiatives and annual company events

Westport, Ct

• Administrative support to Head of Transformation including calendar management and personal support• Senior project admin responsible for hiring, training and supervision of temporary admin pillar support, On/Off boarding high volume of consultants including security badge issuing, day one training and space deployment, ensuring smooth transitions while operating within security regulations• Team Community Lead and Budget Manager with a natural talent for creating community organically, through annual events, team branded gifts and recognition of life events, ensuring all team members felt cared for both at the business and personal levels• Actively participate and engage in company culture, its principals, tools and trainings, mentoring of new hires and media recording management

• Administrative support to various teams including Purchasing, File Management and special projects• Reconciliation of flagged T & E reports and Accounts Payable Invoices for proper payment• Office space planning and relocation, ensuring smooth transition to new space

• Executive support to the Head of School and Chair of Administration Committee• Recording Secretary to the Board of Trustees, Finance and Building & Grounds Committee• Support school related activities and events: Graduation, Parent Association, daily child drop-off/pick up

• Plan and execute seamless Board meetings, presentations and Investor receptions• NDA and LOI management, presentation distribution, investor correspondence and database maintenance• Design and relocation of corporate office, operational invoice processing, purchasing of goods and services• Personal Assistant: Residency and Auto management, travel, social calendar, nutrition and health

2006 - 2007 Office Manager, Leihbacher-Mustich: QuickBooks A/R reconciliation from $406K to 206K2006 - 2006 Assistant to Managing Director, First Reserve: Plan and execute annual company off-site, RI2005 - 2006 Assistant to GVP HR, Levi Strauss & Co.: Manage GHR Quarterly Business Review meetings 2004 - 2005 Assistant to SVP of HR, Pernod Ricard: Monthly report compilation, production and distribution