Thomas Z. Email & Phone Number

Stamford, CT

• Executive support to CFO including high volume of scheduling and calendar management, weekly travel coordination and expense reconciliation, orchestration of subsidiary legal requirements including secure document.
• Finance Team support responsible for meeting scheduling with Subsidiaries, Capital Providers and Lenders, and external consultants, deliverables tracker file management, new employee onboarding and ninety-day plan.
• MS Teams build out: creation of Finance Team site leading to input on design, testing and roll out of Board and Shareholders, and 2022 Budget sites

Stamford, CT

• Executive support to SVP and Head of Global Change Management including strategic time management against global time requests and personal calendar, intricate travel arrangement and in-travel change management, timely.
• Orchestrate Global Town Halls including location design, technology management, presentation collection, pre meeting dry run testing and troubleshooting, and post event follow up
• Change Management Team member and HR Partner on Covid-19 WFH program, Racial Injustice initiative leading to the creation of a Black and Latino Diversity and Inclusion Pillar, and the piloting and rollout of E3, a.
• Partner and mentor to administrative teams, assist in working through issues, share practices and personal development

Westport, CT

• Executive support to CEO, COO and Facilities Head via partnership that aligns to goals and comprehends priorities
• Allocation of time against immediate needs, priorities and deliverables, meeting orchestration and logistics management including meeting scheduling, attendee management, preparation and pre-work collection, meeting.
• Point person for large scale meetings: consult on space requirements and setup, tech requirements and video recording requests, permissioning and storage, and post meeting procedures
• Actively participate and engage in company culture, its principles, tools and trainings, mentoring of new hires, Community Lead to Diversity and Inclusion initiatives and annual company events

Westport, CT

• Administrative support to Head of Transformation including calendar management and personal support
• Senior project admin responsible for hiring, training and supervision of temporary admin pillar support, On/Off boarding high volume of consultants including security badge issuing, day one training and space.
• Team Community Lead and Budget Manager with a natural talent for creating community organically, through annual events, team branded gifts and recognition of life events, ensuring all team members felt cared for both.
• Actively participate and engage in company culture, its principals, tools and trainings, mentoring of new hires and media recording management

• Administrative support to various teams including Purchasing, File Management and special projects
• Reconciliation of flagged T & E reports and Accounts Payable Invoices for proper payment
• Office space planning and relocation, ensuring smooth transition to new space

• Executive support to the Head of School and Chair of Administration Committee
• Recording Secretary to the Board of Trustees, Finance and Building & Grounds Committee
• Support school related activities and events: Graduation, Parent Association, daily child drop-off/pick up

• Plan and execute seamless Board meetings, presentations and Investor receptions
• NDA and LOI management, presentation distribution, investor correspondence and database maintenance
• Design and relocation of corporate office, operational invoice processing, purchasing of goods and services
• Personal Assistant: Residency and Auto management, travel, social calendar, nutrition and health

2006 - 2007 Office Manager, Leihbacher-Mustich: QuickBooks A/R reconciliation from $406K to 206K2006 - 2006 Assistant to Managing Director, First Reserve: Plan and execute annual company off-site, RI2005 - 2006 Assistant to GVP HR, Levi Strauss & Co.: Manage GHR Quarterly Business Review meetings 2004 - 2005 Assistant to SVP of HR, Pernod Ricard: Monthly.