Keeps official records and executes administrative policies determined by or in conjunction with the Chief Executive Office by performing the duties set out below. Essential Duties and Responsibilities:•Pro-actively and responsibly manage the CEO'soffice affairs.• Typing of documents, free of typographical errors, Completed within agreed upon timeframesAble to draft routine e-mails, letters and facsimile cover sheets with little or no instructions• Preparing of own weekly/monthly reportsWeekly overtime report to be submitted on time to Office ManagerMonthly petrol claims to be submitted on time to BookkeeperAssist CEO with monthly petrol and entertainment claim forms • Manage the CEO’s appointments.Scheduling of appointments in a timely manner – considering availability and necessity of participantsAdequate notice is to be given to relevant participantsConfirming of appointments and Reminding Managers/CEO of appointmentsBooking of venues (Boardroom, etc.)Ensuring that any necessary documentation required for the meeting is distributed in a timely mannerProviding refreshments and equipment where necessaryMeeting of participants at reception and escorting them to Managers when appropriateActing in a courteous and helpful manner when dealing with clientsEnsure that all diary systems are kept up to date• Telephone Calls Answer telephone in a polite, professional and friendly manner Screening of telephone calls Handle all calls where possible and give the caller what was asked for Phone to be answered within 3 rings Messages should be detailed (date, name, phone number, reason for call) and recorded in the appropriate message book or diary Ensure that all messages are followed up Ensure that contacts list is up to date

SummaryKeeps official records and executes administrative policies determined by or in conjunction with the Strategy Office by performing the duties set out below. Essential Duties and Responsibilities:• Pro-actively and responsibly manage the Strategy Manager’s office affairs.• Typing of documents Free of typographical errors Correctly formatted Completed within agreed upon timeframes Able to draft routine e-mails, letters and facsimile cover sheets with little or no instructions• Preparing of own weekly/monthly reports Weekly overtime report to be submitted on time to Office Manager Monthly petrol claims to be submitted on time to Bookkeeper Assist CEO with monthly petrol and entertainment claim forms • Manage the CEO’s appointments. Scheduling of appointments in a timely manner – considering availability and necessity of participants Adequate notice is to be given to relevant participants Confirming of appointments Reminding Managers/CEO of appointments Booking of venues (Boardroom, etc.) Ensuring that any necessary documentation required for the meeting is distributed in a timely manner Providing refreshments and equipment where necessary Meeting of participants at reception and escorting them to Managers when appropriate Acting in a courteous and helpful manner when dealing with clients Ensure that all diary systems are kept up to date• Telephone Calls Answer telephone in a polite, professional and friendly manner Screening of telephone calls Handle all calls where possible and give the caller what was asked for Phone to be answered within 3 rings Messages should be detailed (date, name, phone number, reason for call) and recorded in the appropriate message book or diary Ensure that all messages are followed up Ensure that contacts list is up to date

• Assists office staff in maintaining files and databases• Prepares reports, presentations, memorandums, proposals and correspondence• Assigns jobs and duties to office staff as needed• Monitors office operations• Schedules appointments and meetings for executives and upper level staff• Serves as the go-to for office inquiries and conflicts• Manages staff schedules• Tracks office supply inventory and approves supply orders• Assists in the preparation of department budgets and expenses• Supervises all administrative personnel

Performs a variety of Internet research functions and uses word processing, spreadsheet and presentation software. Duties also include fielding telephone calls, filing and data entry. assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.