Trang Bui Email & Phone Number

As Head of Global Workplace:-design strategy for Abletons’s hybrid workplace experience and real estate efforts globally, implement and evolve it over time-oversee global portfolio of office real estate, including space expansion and planning -ensure a great global hybrid workplace experience, including tools, benefits, services, events, office design and operations-lead, develop and support a team of Workplace domain leaders to ensure smooth delivery of workplace offerings -act as collaborator, mentor and consultant for workspace managers and coordinators in London, Barcelona, Tokyo, PasadenaIn addition, I’m wearing the hat of Strategic Planner in the People and Workplace domain unit:-oversee unit strategic and tactical (quarterly) planning processes including roles, rituals and artifacts-ensure strategic and tactical planning activities across teams, units, project teams align to strategic objectives-facilitate strategic and quarterly planning rituals within the unit leadership team -provide support and clarify questions for unit members around planning processes in our unit and the Commerce division -ensure unit planning artifacts and documentation are up to date and meet user requirements

Berlin Area, Germany

Office Operations Team LeadTogether with my team of 6 Office Coordinators, 1 Event Coordinator, 1 Facilities Technician and 2 Housekeepers, I ensure office operations in our two Berlin offices (5.500 sqm, 400+ employees) are seamless, professional and continuously improving. Responsibilities include:-Lead, motivate and enable individuals to contribute to their fullest potential -Establish and maintain rituals, artifacts, and tools to help the team reach its goals-Ensure clarity and transparency in the different roles and responsibilities-Recruit and onboard new team members-Create and maintain a pleasant work environment-Identify and improve office processes and procedures-Ensure high levels of operational effectiveness, communication, health and safetyOffice Design/Build Team LeadWith 3 Project Managers, a Construction Consultant, a Technical Planner, an Interior Designer, as well as external office design and construction experts, I create and build people-centric work spaces that reflect our diverse culture, increase productivity and foster collaboration.Responsibilities include:-Lead, motivate and enable individuals to contribute to their fullest potential -Establish and maintain rituals, artifacts, and tools to help the team reach its goals-Ensure clarity and transparency in the different roles and responsibilities-Recruit and onboard new team members-Facilitate the overall construction projects roadmap and define milestones in collaboration with other project managers, internal and external stakeholders-Capacity and space planning -Research new office space opportunities, trigger and complete the process of commercial lease negotiations-Explore and define workspace principles and concepts-Initiate, plan, execute, monitor and control, close office construction projects

Berlin Und Umgebung, Deutschland

I was initially hired as Office Assistant but quickly earned promotion to a leadership role as Office Manager at Ableton's headquarters with a staff of over 185 from 28 different countries, occupying an office space of 3.500 sqm.Responsibilities include: -Direct office administrative functions, including recruitment, orientation, training, mentoring and day-to-day management of 7+ person administrative staff-Identify operational inefficiencies and implement methods to remedy and optimize operations-Devise and implement office policies and procedures that improve workflow and reduce time and costs-Conduct weekly staff meetings to discuss office activities for the week and resolve issues -Monitor, control and adjust office budget -Review and approve orders and invoices related to office operations-Interact with the building’s management, contractors, service providers-Review office contracts and make changes if needed-Design a more efficient office layout to accommodate the growing needs of the company-Plan and execute office renovations and expansions -Coordinate yoga class and other feel-good activities -Organize office parties, company outings, sports events, hackathons, tech talks -Responsible for office security activities and procedures-Serve as main point of contact for authorities in case of security breaches -Train and assist Ableton staff members in the use of the security system-Participate in occupational safety and health training and fire safety training to analyze safety issues, provide guidance and generate solutions-Conduct first-aider training sessions and interact with local authorities to ensure a safe work environment

Berlin Und Umgebung, Deutschland

After successfully completing a 2-year IHK apprenticeship program, I was hired as full-time Office Assistant to handle all the administrative functions at Ableton, a fast-paced tech company specialized in music software with its headquarters (3 floors, 2.200 sqm) in Berlin-Mitte.Responsibilties include:Office administration-Recruit, train and supervise administrative staff-Plan and execute office events, including workshops, all-hands meetings, hackathons, office parties for up to 130 people-Make travel and accommodation arrangements for Ableton staff, business partners and applicants-Assist in multiple office expansions and renovation projects -Manage petty cash and maintain written record of transactions-Work with vendors and service providers to keep office systems functioning smoothly -Maintain office furniture and storage layout, make improvements, implement changes as needed -Manage office consumables e.g. snacks, drinks, office supplies, postage, kitchen supplies, printer and copier supplies, stationery, etc.-Support records management program; identify and process documents for archiving or destruction -Maintain office filing system including paper files, electronic files-Create and implement policies and procedures for the office-Organize and schedule meetings; maintain calendars for teams and Execs including Google calendars -Process, sort and distribute incoming and outgoing emails, faxes, letters, courier packages-Welcome visitors, applicants and vendors-Answer telephone and transfer calls to staff members Human Resources support-Assist in recruiting; create and post job ads, review applications, schedule interviews-Update and maintain company intranet-Create HR-related documents and templates -Manage pre-onboarding and onboarding activities for new hires; security ID configuration / office keys, staff introduction and orientation sessions

After a 3-month internship in the Human Resources & Office department at Ableton, I joined the IHK office communications apprenticeship program. Having worked in various Commerce departments for 2 years, I gained valuable insight, experience and know-how in different areas of the company.Responsibilities include: Human Resources & Office department -Serve as first point of contact for 90 staff members, customers, business partners calling or visiting Ableton HQ-Answer telephone, provide assistance and transferred calls to appropriate staff members -Process, sort and distribute incoming and outgoing emails, faxes, letters, courier packages -Plan and execute events for up to 90 people -Make travel and accommodation arrangements for staff members, business partners and applicants-Maintain office filing system including paper files, shared electronic files-Assist in recruiting; review applicants, create short lists, schedule interviewsLegal department-Prepare, type, format and proofread a wide variety of documentation including correspondence, memos, forms-Review contracts for completeness, accuracy, format-Manage contract databaseMarketing department-Plan and organize trade shows (Musikmesse, NAMM Show) and in-house product workshops-Provide administrative support to Sales and Marketing Teams-Assist in developing sales materialsCustomer Service department-Provide sales support for customers by e-mail and phone

Berlin Und Umgebung, Deutschland

-Served as first point of contact for 90 staff members, customers, business partners calling or visiting Ableton HQ-Answered telephone, provided assistance and transferred calls to appropriate staff members -Processed, sorted and distributed incoming and outgoing emails, faxes, letters, courier packages -Planned and executed events for up to 90 people -Maintained office filing system including paper files, shared electronic files

Berlin And Remote

As a Co-Active trained coach, I work with bold, curious individuals who are ready to jump into life’s wild ride. I create a space where they can dig deep, get real, and explore what truly matters - supporting them in owning who they are and making things happen with intention and impact.

Berlin Und Umgebung, Deutschland

-Researched trends and current fashions-Assisted with fabric cutting and sewing, pattern making -Provided administrative support

Berlin Und Umgebung, Deutschland

-Provided administrative support to the CEO -Answered telephone and assisted clients, employees and models -Maintained calendars-Coordinated appointments, meetings and domestic travel-Managed and updated model database -Proofread outgoing communications-Maintained and enhanced the working environment -Reviewed incoming e-mails, faxes and letters-Created and updated comp cards -Assisted in photoshoots-Reviewed casting calls -Screened applications

Co-Active Coach, Co-Active Coaching Intermediate (Icf Accredited Coach Training Program)

The Co-Active® model focuses on the individual as a whole, not just one aspect of their lives. As a result, it does not compartmentalize.

Orsc™ (Organization And Relationship Systems Coaching) Fundamentals

ORSC™ stands for Organization and Relationship Systems Coaching and is an integrated and robust coaching model based on Relationship.

Einführung In Den Betrieblichen Brandschutz (Fire Safety Regulations In The Workplace)

Brandschutzhelfer (Fire Safety Assistant)

Vbg, Ausbildung Zur Sicherheitsbeauftragte (Occupational Health And Safety Training)

Sicherheitsbeauftragte (Occupational Health and Safety Officer)

Ihk (Chamber Of Commerce And Industry Of Berlin), Ausbildung Der Ausbilder (Aevo)

Ausbilder

Ihk (Chamber Of Commerce And Industry Of Berlin), Ausbildung Zur Kauffrau Für Bürokommunikation

Kauffrau für Bürokommunikation/-management

Sinology And Southeast Asian Studies

Education record

Allgemeine Hochschulreife

Co-Active Coaching Fundamentals

Co-Active Fundamentals is the introduction to the Co-Active Model and a prerequisite to the Co-Active Coach Training series. This 3.