ACCOUNTS/BUDGETS• Regularly enter invoices, payments and receipts into accounting software. (Accounting Package used: XERO)• Collate supplier invoices, batch and process into Xero.• Maintain records, receipts and payments for audit purposes.• Assist Principal in preparing budget for next financial year.• Enter bank analysis, manual payments, direct debits and credits on the service centre cashbook system.• Ensure service centre receive all financial documents required as per procedures manual.• Payroll: peruse the Staffing Usage and Expenditure Report to ensure that all bulk grant paid staff salaries or wages are journaled.• Distribute monthly reports to Management on budget accounts and budget holders.• Process any Debtor invoices and monitor payment of same.ANNUAL REPORTING• Co-ordinate and prepare information for Service Centre• Prepare then organise distribution and acceptance of the Annual Report at the AGM in May.• Ensure Annual Report copies are sent to the MOE on time.RECEIPTING/BANKING• Monitor system to ensure all monies received in the school are receipted.• Ensure that the receipts are balanced to the money received and the analysis entered into cashbook.• Regularly attend to banking.• Balance all the receipts against the fee system and the banking.• Reconcile banking to bank statements.INVOICING STUDENTS• Invoice students for payments owed BOARD OF TRUSTEES• Finance: ensure that the sub-committee receive all required documentation ahead of meeting. Follow up on any delegated tasks.• Correspondence Packs: work with Principal and Board Chair to ensure that BOT correspondence packs preparedMISC.• Relieve in reception area when required• Co-ordinate and organise repairs and maintenance for the office.• Process Stationery orders for office. • Relieve attendance officer and enter attendance of students

PRINCIPALS ADMIN• Manage Principal’s diary and day.• Manage Principal’s class visits to ensure balance coverage.• Manage Principal’s email inbox.• Manage Principal’s telephone answering mailbox.• Maintain filing (Personnel, Policies, Procedures)• Support Principal in preparing agendas, minutes, follow up tasks, etc. for Board of Trustees (BOT) Sub Committee Meetings, as well as monthly BOT Meetings.• Post Meeting: Assist Principal in performing actions from meetings.POLICIES AND PROCEDURES• Oversee the review schedule of the Policies and Procedures.• Bring to the Principal’s attention those Policies and Procedures requiring review.• Type new or revised Policies and Procedures, ensure polices are signed by BOT chair.SPECIAL EDUCATION NEEDS• Record minutes of Individualized Education Program meetings, prepare, and distribute.• Prepare Individualized Education Program and distribute. EDITOR FOR SCHOOL NEWSLETTER• Gather information from staff/students on school events weekly.• Obtain student written articles.• Collate information/articles/photos etc. for the newsletter.• Ensure important dates and reminders are advertised.• Liaise with Primary and Secondary schools to ascertain if they would like something in the newsletter. • Complete newsletter layout and content, proof read.• Print/email to parents and upload to school website. TEACHER RESOURCES AND RESOURCE ROOM• Ensure that the Teacher Resource Room is well maintained.• Take stocktake and report on stock levels to Curriculum Leaders.• Accession Teacher resources into software programme.• Support teachers with requests for resources.• Monitor software program to ascertain which have resources and remind them to return stock.ACCOUNTS CHECKING• Ensure that invoices have order sheets attached.• Ensure invoices match entries on the accounting system printout.• Ensure bank account numbers on invoices match those from account accounting. system printout