Tim Malone Email & Phone Number

American Canyon, California, United States

American Canyon, California, US

• Oversee all accounts, ledgers, and reporting systems; ensuring compliance with appropriate GAAP standards and regulatory requirements.
• Manage internal and external reporting and oversee general ledger, accounts payable and receivable, fixed assets, taxes and insurance, chart of accounts, and all reconciliations.
• Develop proper GAAP-based accounting policies, procedures, and internal controls and ensure accurate and thorough documentation of each.
• Set the strategic direction for the implementation, improvement and general maintenance of accounting systems and finance solutions that support a growing company and expanding product offering.

• Manage Finance team and liaison with remote employees to oversee accounting and financial reporting functions for two affiliated entities.
• Work with CFO and COO on forecasting/budgeting and to ensure the accuracy of monthly/annual financials.
• Primary contact and maintain working relationships with external CPAs, consultants and bankers.
• Built new budgets and tracking tools to streamline monthly financial reporting and quarterly tax reporting.
• Built retroactive reconciliation for 6 year, $56M government contract to ensure compliance with all aspects of billing and required annual financial submissions
• Executed conversion of accounting system for both entities from Sage 100 Contractor to Viewpoint/Spectrum.

Sonoma, CA, US

• Manage Finance team and liaison with remote teams to oversee financials for two wineries and nine affiliated entities.
• Work with CFO and senior leaders from multiple entities to ensure the accuracy of monthly/annual financials.
• Reviewed and built new tools to streamline A/R collections and cash application procedures, tracking outstanding checks, reconciling multiple credit card accounts, tracking and posting lease payments, and matching.
• Partnered with Staff Accountant to review and strengthen monthly wine inventory procedures to reduce write-offs and strengthen supporting documentation for regulatory compliance.
• Built 3 years of audit support for successful TTB excise tax audit for two of the winery entities.
• Primary point of contact for outside CPA auditors for review and preparation of annual company financials.

South San Francisco, CA, US

• Partner with CEO and senior leadership team to strategize and execute financial plans.
• Integrated revenue forecast tool from production schedule into new budget schedules to link seasonal financial plans with fiscal financial reporting periods.
• Implemented and streamlined collections process and built relationships with clients’ payable departments to tighten cash management (600 – 800 average open invoices per month) and minimize draw on Line of Credit.
• Partnered with Accounting Manager to develop matching process for COGS to more accurately report financials.
• Retroactively rebuilt 3 years of sales and use tax documentation to support successful BOE Sales and Use Tax audit.
• Managed selection process and conversion of accounting system from SAGE 100 to NetSuite (cloud based system).

San Francisco, CA, US

• Work directly with CEO, President and Principals on Leadership Team to strategize and execute financial plans for the two studios (San Francisco and New York).
• Rebuilt GL structure and enhanced existing budget tools to foster more disciplined annual forecasts and increased use of metrics to enhance both client and studio profitability.
• Negotiate client contracts, NDAs and 3rd party vendor agreements.
• Liaison with bank representatives for Line of Credit and related covenants and outside CPA’s for tax reporting and review of annual financial statements.
• Oversee all day-to-day financial operations and engage with discipline leaders and Principal of HR in planning full-time headcount and use of freelance resources.
• Partnered with other Principals in revising fee rate structure and long-term client revenue forecasts.

• Initial finance professional hired to develop and install many of the accounting processes to aid WCG’s growth from a $5M revenue firm to a $45M revenue international firm.
• Built GL structure, converted accounting system from cash to accrual basis and owned budgeting and forecasting processes.
• Negotiated and managed client contracts and NDAs, coordinated tax preparation with outside CPA’s (both US and UK) and handled financial reporting to outside entities.
• Principal contact for bank relationships and managed bank line of credit.
• Oversaw cash receipts collections of $5M/month with collections team to ensure inflows met cash forecasts and A/R aging remained current.
• Supervised monthly cash disbursements of $4M/month and maintained relationships with key vendors.

• Led integration of four separate Advertising offices into a consolidated reporting entity for the Western Region.
• Managed staff of eleven including members in three satellite offices for accounts payable, accounts receivable and month end closing procedures.
• Reported financial results for Western Region to New York corporate headquarters and coordinated with outside auditors for Sarbanes-Oxley compliance testing.
• Maintained company budgets and led analysis of monthly actuals to budget variances.
• Reviewed and approved all vendor invoices, account reconciliations and journal entries.

• Built integrated budgeting tools and streamlined work flows that cut costs and helped the agency increase profitability three consecutive years in a down market.
• Coordinated consolidation of Tonic360 with JTW/SF office while simultaneously converting accounting systems from QuickBooks to Donovan (ran dual accounting systems for most of 2002.)
• Reported financial results and variance analysis vs. budget to Corporate office in New York while managing local Finance team in day-to-day accounting operations.

Master Of Business Administration, Accounting

Bachelor Of Science, Managerial Economics