Timothy Swartz Email & Phone Number

Saint Petersburg, Fl, Us

St Petersburg, Florida, United States

Interim CFO with the responsibilities of helping rectify ongoing issues with the accounting system and procedural systems currently in place.• Initially learning existing procedures within QuickBooks as a basis to make corrections.• Reconciliation of many accounts that had been done incorrectly in the past ranging from 01-01-15 to 01-31-24 including accounts receivable, software acquisitions, insurance financing plan, prepaid items, accrued items and payroll G/L distribution among other items.• Installed a new chart of accounts with mapping to pull old data into the new accounts.• Updated inventory item, accounts receivable transaction and accounts payable transaction G/L mapping in system to correct errors passing through to the financial statements.• Coordinated both a field audit from the bank and a CPA audit from an independent firm to identify problem areas to correct.• Completed financial statements for 01-01-24 to 05-31-24 to include presentations for both the bank and the board of directors.

St Petersburg, Florida, United States

• Preparing financial statements and personal budgets.• Assessing internal controls, including risk assessments and reviews of risk areas.• Performing monthly balance sheet, income statement and changes in financial position/budget variance analyses.• Assisted with P&L and balance sheet statements, monthly, quarterly, and annual financial package preparation, tax planning and budget analysis.

St Petersburg, Florida, United States

• Responsible for setting up the accounting function for a rapidly growing start-up company in the medical devices industry to include development of the chart of accounts, all accounting policies and procedures as well as training staff members to build an efficient accounting system• Assisted in securing outside financing of over 7 figures while developing strong banking relations with local sourcing.• Secured and implemented new payroll and benefits contracts that not only offer the employees a better program but also saved the company over $50,000 in costs• Coordinated several outside IT consultants to help build the companies software platform as well as administer the companies IT needs.• Secured credit financing for monthly purchases adding 30 days terms with discounts offered of 1.5% to 5% in cash back rewards to the company.

Saint Petersburg, Florida 33703

* Working with local computer programers to enhance consulting projects with complex Excel spreadsheet integration to include v-lookups, macros, drop down menus, pivot tables, protection, downloads, extensive formulas and custom reporting.* Analyzing ERP software for fit and capital expenditure risk analysis to enhance efficiencies within organizations as well as proposing new software options. * Working with high level management personnel to identify inefficiencies and risk analysis associated with current operations.* Analyzing and implementing efficient policies and procedures for the accounting departments of client companies.* Training internal emlpoyees on updated and efficient policies related to the overall operation of client organizations.

Tampa/St. Petersburg, Florida Area

• Lead Accountant – Transition Team – Responsible for overhaul of balance sheets for 3 divisions to include reconciliations to corporate statements and development of supporting documentation.• Job Costing Team – working with IT and production to develop long term solution to process costing system with new module using SAP accounting software.• Responsible for daily sales analysis, daily returns review, pricing review and inventory adjustments for finished goods as well as work in process.• Financial statement preparation to include, balance sheet, income statement, corporate reporting, internal and external reconciliations of all balance sheet accounts for 3 divisions.• Supervise staff accountant, junior accountant, accounts payable, accounts receivable and inventory control employees.

Tampa/St. Petersburg, Florida Area

• Working directly with the CEO, developed standardized reporting packages for all financial statements to compare the start-up company to industry metrics and convert existing financial reporting methods into a more useful format for upper management, investors and directors.• Working directly with the CFO, developed second year budgets for 3 properties and construction budgets for 3 properties in development. Developed spend down reports for use at the property level as well as standardized account coding by vendor. Performed audit of transition from Quickbooks to Yardi software in year two of operation.• Developed efficiencies utilizing interactive spreadsheets allowing for a reduction in the number of employees in the accounting department and saving the company over $80,000 in salaries.• Reviewed and prepared financial statements for 7 properties including industry comparisons, property comparisons and variance analysis from construction through 2nd year of operations. • Performed computer system upgrade on accounting software saving over $20,000 in consulting fees from the software developer. Administrative upgrade duties included assigning login credentials with group permissions, developing menus for daily use at the corporate and property levels and testing as required.• Prepared Excel based supporting schedules and work papers for all balance sheet accounts with industry comparison and property comparison analytics. • Assisted HR in the development of policies and procedures including commission schedules, compensation plans and benefits reconciliation which significantly reduced exposure and risk.• Prepared audit materials and spreadsheets for 2013 and 2014 for the corporate office as well as 5 individual properties resulting in a positive review from investors and funding of over $80MM.

St Petersburg, Florida

• Working directly with the owners, managed all financial aspects of the company to include financial statement preparation, long term and short term budgets, margin analysis, cash flow maintenance, payables and receivables development and management, human resources and program negotiations. • Enhanced older computerized accounting system by developing Excel spreadsheets to support and analyze sales, receivables, payables, cash flow, line of credit and human resources resulting in a decrease in past due accounts and write offs of 25% and a restructuring of the work force to make the company profitable in the 3rd year of tenure with an overall increase in profits of over $200K.• Negotiated and secured an outside contract for parking services for the Tampa Bay Rays that resulted in incidental income in excess of over $60K per year.• Worked with outside benefits vendors to develop a partially self-funded health insurance program that resulted in over $35k in savings for the company while offering the employees a less expensive alternative and maintaining an 85% participation rate. • Researched, negotiated and facilitated the purchase of the company’s building resulting in a savings of over $50K per year while increasing cash flow by $18K per year.

Tampa/St. Petersburg, Florida Area

* Managed all accounting, finance and operating functions for the company to include financial statement preparation, quarterly and yearly budgets, job costing and analysis, pricing, payroll, and all capital expenditures and depreciation. * Short Term and long term financial forecasting with variance analysis.* Managed business from start up to sales of over $350K with a final sale price of over 115K in just 4 ½ years with an initial investment of only $7.5K.* Responsible for all quote development for projects up to $12K as well as all estimates for lawn care services up to major landscaping and irrigation projects

Tampa/St. Petersburg, Florida Area

* Managed all accounting and finance functions including statement preparation, program analysis, inventory reconciliation, banking relations, payroll maintenance, benefits management, cash flow management, policy and procedure development, system implementation and accounting staff management.* Wrote, secured and managed Subway Sandwich Shops distribution contract and developed national pricing program that is still in place for all distributors of Subway products in the United States.* Assisted in the research, development and implementation of a $3MM international distribution department that was recognized as Subway’s international distributor of the year.* Acted as Director of Finance for a 17.5MM company to include budgeting and negotiating the sale and dispersal of company assets and contracts.* Prepared and analyzed quarterly and yearly operating budgets with variance analysis for distribution to the owners and the outside CPA firm for tax preparation.