Executive assistant to the President of a fast paced and growing food manufacturing company. Assists in the daily activities of the President including liaising with clients, outside vendors, and business partners. Ensures all meetings run smoothly, while balancing an ever changing calendar. Keeps track of travel and expenses for self, president and direct reports. Arranges and books offsite ELT travel, arranges catering, flights, and vendor relations.Is the point of contact for the NJ office for supplies, employee requests, and outside visitors. Works with HR to screen and schedule candidate meetingsWorks with the executive leadership team on organizational structure and processes

Supports the CIO and CMO in their day-to-day calendar management, meeting requests, domestic and international travel, and reconciliation of expense reports for a world renown food brand. Additionally assists the IT Leadership Team with requests for meetings, workshop assistance, and new employee onboarding.Proactively handles extensive day-to-day calendar management, keeping execs informed, prepared, and on time for meetings.Manages information flow and field requests in a timely and accurate manner while maintaining awareness of shifting priorities and complex schedules. Prepares and reconciles expense reports using Concur for Executive as well as self-expenses incurred.Arranges complex and detailed travel plans, itineraries, and agendas; and compiles documents for travel-related meetings, as needed. Works closely with IT to troubleshoot any technology (computer, printer, cell phone, etc.) or miscellaneous issues as needs arise.Responsible for new vendor registration, working with the Finance and Legal departments to ensure all documentation is accurate for billing purposes.Works with Project Managers and vendors, creating Purchase Orders for new IT expenses, and following up on payment. Works with Project Managers to oversee creation of new projects in SAP system.Is responsible for tracking and updating the yearly Capital Expenditure Budget for the IT department and presents updates in monthly meetings.Assists HR with new employee onboarding for the IT and Marketing departments including travel booking and setting up training sessions.Responsible for planning department outings, holiday parties, and employee gifts and recognition.

Supported both the Chief Information Officer and Chief Financial Officer in their day-to-day calendar management, meeting requests, domestic and international travel, and reconciliation of expense reports for a world renown food brand. Assisted the Finance leadership team with requests for recurring meetings, meetings with outside business investors, and new employee onboarding.Proactively handled extensive day-to-day calendar management, keeping execs informed, prepared, and on time for meetings.Managed information flow and field requests in a timely and accurate manner while maintaining awareness of shifting priorities and complex schedules. Prepared and reconciled expense reports using Concur for Executive as well as self-expenses incurred.Arranged complex and detailed travel plans, itineraries, and agendas. Compiled documents for travel-related meetings, as needed in addition to setting up private travel.Worked with the Finance leadership team to set up recurring meetings for monthly budget goals.Worked with the legal department on time sensitive documentation, ensuring all parties reviewed and signed various contracts. Monitored the CFO’s inbox for important emails.Worked on ad-hoc assignments as needed.Handled light PA work, including booking travel for Executive’s family, researching flight and hotel options.

Provided administrative support to 5 senior leaders, including Partners and SVP's.Coordinated heavy day-to-day calendar management, keeping them informed of and prepared for meetingsManaged information flow and field requests in a timely and accurate manner while maintaining awareness of shifting priorities and complex schedulesPrepared and reconciled a high-volume of monthly expense reports for all 5 senior leaders using Concur.Arranged complex and detailed travel plans and itineraries; and compiled documents for travel-related meetings, as neededWorked closely with IT and Office Support to troubleshoot any technology (computer, printer, cell phone, etc.) or miscellaneous issues as needs ariseProvide coverage for other administrative staff, including reception, if/when neededAssisted with team social event planning, such as team lunches, outings, etc.

Supported the President of a UCaaS phone system company with $3M in annual revenue. Performed a wide range of administrative tasks, including managing calendars, monitoring, and responding to correspondence, scheduling meetings, organizing a daily schedule, and coordinating special events. Attended senior leadership meetings and take notes. Provided personal assistance to President, such as coordinating travel, scheduling home contractors, and getting quotes for services.Prepared for internal and external meetings by assisting with creating presentations, documents, and other materials.Assisted President with the merger and acquisition of a small telecom company.Ensured accuracy and verified information when reviewing and editing legal contracts and other important documentation.Assisted with AP/AR duties, depositing checks from clients and ensuring accounts were up to date.

Provided key assistance to the Managing Director of Global Advisory, CEO, and Chief Strategic Officer of a niche investment business and a division of Seabury Capital of Manhattan. Coordinated several luncheons, meetings, and events for clients. Managed complex international travel logistics. Partnered with the Director on RFP opportunities for the company. Tracked and approved employee vacation and sick time. Served as a key point of contact for all office-related issues, inventory, and building management requests.Established the infrastructure needed to organize expenses and track initiatives.Reduced financial risks by reconciling and submitting bi-monthly expense reports for executive use.

Partnered with Buyers to create weekly advertisements that reached thousands of consumers. Collaborated with Circulars to verify images and prices for a supermarket chain with 300 store locations. Built a successful team by training new team members. Offered extensive administration support to executive staff, Buying, Advertising, Finance, and IT departments. Improved accuracy by processing store credits and issuing price corrections to vendors for the Accounts Receivable department.Strengthened relationships with external vendors by ensuring accuracy while complying with department budgets.Filled in as needed for Front Desk Reception

Managed administrative tasks for multiple Territory Managers and AVP of a medical supply company generating $13.5M in annual revenue.Supported operations by proofreading correspondence, creating professional presentations, and filing equipment requests. Coordinated projects for high-value contracts with multi-million-dollar companies such as Apple, Macy’s, and Aramark. Ensured all projects were completed within strict time and budget guidelines. Facilitated onboarding and training for new team members. Kept office supplies and inventory well-stocked. Coordinated weekly meetings, including arranging catering for breakfast and lunch.Improved communication by serving as a Primary Liaison between multiple sales managers, service representatives, and corporate executives.Ensured accurate reporting by reconciling monthly expense reports, tracking transactions, and monitoring travel expenditures up to $5K using Concur.Designed detailed and engaging proposals for presentations for prospective clients.

During my time at Unimax Supply Co., I processed a high volume of orders for a leading medical supply company. I connected with customers to take orders and respond to inquiries. I managed e-commerce operations for the company, including listing specialty merchandise and rare publications on Amazon. My role also involved verifying the accuracy of financial data, tracking payments, invoices, and distributor discounts.Some accomplishments in this role include:Promoted after demonstrating excellence on the sales floor.Maximized revenue by representing the company at trade shows and conventions.Expanded digital reach and grew revenue by suggesting the company open an Amazon webstore.Improved customer satisfaction by training new staff on customer service procedures and sales tools