Tina Tennant Email & Phone Number

Midland, Texas, United States

Midland, Texas, United States

Midland,Texas

Administrative support to Director Operations• Office start-up and management responsibilities.• Assisting Human Resources / HR with coordinating new hire interviews and onboarding, including but not limited to travel, lodging, transportation and training.• Continued support to field employees coordinating travel arrangements for up to 75 employees, including flights, housing and Outlook calendar notices. transportation. point person for company specific policies, expense report training and troubleshooting.• Setting up vendors, processing invoices and expense reports.• Managing fleet vehicle assignments for new hires and maintaining records on eFleets and internal SharePoint• Scheduling and supporting internal and external meetings.

Houston, Texas Area

Administrative support to Environmental, Fuels & Regulatory Affairs.• General office duties including preparation of correspondence, reports, expense reports, travel arrangements, file management, coding invoices, ordering catering and office supplies.• Organize offsite team meetings for HSE and external trade organizations hosted by Phillips 66.• Receive, file electronically and prepare hard copies of external trade organization materials for Senior Management presentation.• Coordinate travel, process expense reports and submit and code invoices.• Document Management as SharePoint Administrator, in LiveLink and on the Network Shared Drive.

Houston, Texas Area

Administrative Support to the Vice President/VP Chief Financial Officer / CFO Americas HUB• Maintain a professional work ethic that preserves the confidentiality of The Company and Executives in a fast-paced environment.• Coordinated complex international and domestic travel arrangements providing detailed itineraries and notations in electronic calendar / Microsoft Outlook or Google Calendars and expense reporting for reimbursement using iExpense online system.• Effective communication with other Executive Assistants including but not limited to travel, meeting planning and special events. • Track business and company sponsored expenses followed by reporting for reimbursement using iExpense online system.• Receive, classify and maintain electronic financial reporting files in department database.• Compile meeting related documents to produce PowerPoint presentation materials.

Houston, Texas

Principal Administrative Specialist / Executive AssistantHalliburton / Landmark, Houston, Texas11/2011 to 4/2014Administrative support to Vice President R&D• Routine administrative support to R&D Directors.• Coordinated move activities for 474 employees and contractors including but not limited to maintaining a database of employees slated to move, identifying and reporting potential issues and special space requirements, distributing employee lists and floor plans to Directors for desk assignments.Administrative support to Vice President Research & Development.• Coordinated complex international travel arrangements and process employee business expenses for reimbursement.• Managed Executive’s Outlook calendar, by utilizing knowledge of business in order to prioritize.• Compiled and distribute agenda items for weekly Senior Leadership meetings, attend, take note of action items for distribution and follow-up.• Reviewed Senior Leadership Team’s expense reports for accuracy prior to approval.• Utilized SAP to process expense reports, invoices, order office supplies and retrieve information.• Managed SharePoint site used for collaborative projects.

Houston, Texas Area

Administrative Support to COO of South Gas TradingPrioritized and scheduled Executive’s meetings accordingly using Microsoft Outlook.Scheduled quarterly two day Leadership Team offsite meetings – Hotel Granduca and Minute Maid Park, Houston.Scheduled quarterly onsite and teleconference Town Halls with 200 plus attendees.Coordinated three day Customer and Employee offsite for 150 - La Cantera, San AntonioRemained informed and a step ahead of Executive to ensure he is prepared for upcoming meetings, monitor email for pre-reads and print for review.Coordinated travel to satellite offices, providing detailed itineraries and ensure all parties are informed of visits.Tracked expenses for reimbursement and process payment using eExpense. Record out of office time using SAP. Process invoices using Fuego.

Houston, Texas Area

Administrative support to Senior Vice President / Chief Financial Officer• Managed and prioritized Executive’s meetings, schedules, emails and weekly travel.• Scheduled Quarterly Board Meetings and prepared documents to review.• Maintained SEC EDGAR 10-Q and 10-K reporting files.• Prepared and edited MS Word Documents, Excel spreadsheets, and PowerPoint slide presentations.• Ran NASDAQ reports weekly and distributed to Direct Reports and CEO. Monitored Company and Peer Group stock prices daily and report any pertinent changes to Executive.• Managed SOX related Policies and Procedures meetings - scheduling, recording minutes and the document production process.

Houston, Texas Area

Executive Administrative support to the Managing Director of Power Trading Contracts and team. Coordinated special projects and administrative support for teams of five to thirty professionals over an eight-year tenure.Ensured compliance with the Bankruptcy Court Document Retention Order using the Central Document Management System (CDMS) to relocate or retrieve highly sensitive documents for FBI, SEC and an assortment of legal teams.Familiarized self with E & P, Trading Contracts and other asset marketing documents followed by supervising a team assembled to prepare1800 boxes of documents, prior to off-site storageRevised complex legal documents, prepared memos, updated weekly asset reports, produced mail merge marketing letters and created/edited PowerPoint slide presentations.Created electronic data room and managed documents for asset marketing projects.Coordinated consolidation and relocation from 1400 Smith to 4Houston Center - department employees and documents.Managed business calendars and coordinated meetings with customers, business units and outside counsel.Coordinated complex travel arrangements and processed employee business expenses for reimbursement.Reviewed monthly cost center reports identifying errors and redirecting erroneous charges.