Tina Tennant Email & Phone Number

Midland, Texas, United States

Midland, Texas, United States

Midland, Texas

• Administrative support to Director Operations
• Office start-up and management responsibilities.
• Assisting Human Resources / HR with coordinating new hire interviews and onboarding, including but not limited to travel, lodging, transportation and training.
• Continued support to field employees coordinating travel arrangements for up to 75 employees, including flights, housing and Outlook calendar notices. transportation. point person for company specific policies, expense.
• Setting up vendors, processing invoices and expense reports.
• Managing fleet vehicle assignments for new hires and maintaining records on eFleets and internal SharePoint

Houston, Texas Area

• Administrative support to Environmental, Fuels & Regulatory Affairs.
• General office duties including preparation of correspondence, reports, expense reports, travel arrangements, file management, coding invoices, ordering catering and office supplies.
• Organize offsite team meetings for HSE and external trade organizations hosted by Phillips 66.
• Receive, file electronically and prepare hard copies of external trade organization materials for Senior Management presentation.
• Coordinate travel, process expense reports and submit and code invoices.
• Document Management as SharePoint Administrator, in LiveLink and on the Network Shared Drive.

Houston, Texas Area

• Administrative Support to the Vice President/VP Chief Financial Officer / CFO Americas HUB
• Maintain a professional work ethic that preserves the confidentiality of The Company and Executives in a fast-paced environment.
• Coordinated complex international and domestic travel arrangements providing detailed itineraries and notations in electronic calendar / Microsoft Outlook or Google Calendars and expense reporting for reimbursement.
• Effective communication with other Executive Assistants including but not limited to travel, meeting planning and special events.
• Track business and company sponsored expenses followed by reporting for reimbursement using iExpense online system.
• Receive, classify and maintain electronic financial reporting files in department database.

Houston, Texas

• Principal Administrative Specialist / Executive AssistantHalliburton / Landmark, Houston, Texas11/2011 to 4/2014Administrative support to Vice President R&D
• Routine administrative support to R&D Directors.
• Coordinated move activities for 474 employees and contractors including but not limited to maintaining a database of employees slated to move, identifying and reporting potential issues and special space requirements.
• Coordinated complex international travel arrangements and process employee business expenses for reimbursement.
• Managed Executive’s Outlook calendar, by utilizing knowledge of business in order to prioritize.
• Compiled and distribute agenda items for weekly Senior Leadership meetings, attend, take note of action items for distribution and follow-up.

Houston, Texas Area

Administrative Support to COO of South Gas TradingPrioritized and scheduled Executive’s meetings accordingly using Microsoft Outlook.Scheduled quarterly two day Leadership Team offsite meetings – Hotel Granduca and Minute Maid Park, Houston.Scheduled quarterly onsite and teleconference Town Halls with 200 plus attendees.Coordinated three day Customer and.

Houston, Texas Area

• Administrative support to Senior Vice President / Chief Financial Officer
• Managed and prioritized Executive’s meetings, schedules, emails and weekly travel.
• Scheduled Quarterly Board Meetings and prepared documents to review.
• Maintained SEC EDGAR 10-Q and 10-K reporting files.
• Prepared and edited MS Word Documents, Excel spreadsheets, and PowerPoint slide presentations.
• Ran NASDAQ reports weekly and distributed to Direct Reports and CEO. Monitored Company and Peer Group stock prices daily and report any pertinent changes to Executive.

Houston, Texas Area

Executive Administrative support to the Managing Director of Power Trading Contracts and team. Coordinated special projects and administrative support for teams of five to thirty professionals over an eight-year tenure.Ensured compliance with the Bankruptcy Court Document Retention Order using the Central Document Management System (CDMS) to relocate or.