Tanya Mekhty Email & Phone Number

California, United States

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• Provided ongoing administrative support to the Program Director, Preschool office team and 60+ teachers.• Was in charge of developing, implementing and executing administrative systems and processes to support the department. • Maintained paper and online records and defined procedures for their retention, protection, retrieval, transfer and disposal.• Resolved operational and administrative issues and identified solutions in support of department goals.• Managed production of Preschool communication materials. • Ensured the Preschool is meeting the Community Care Licensing regulations; implemented and improved onboarding procedures for new teachers.• Interfaced with other OFJCC departments to coordinate Preschool programs; served as liaison between Preschool administration and parent council, while providing customer support to Preschool parent base. • Gathered and prepared school wide data for Preschool internal and State mandated reporting.

San Francisco Bay Area

- Provided Executive administrative assistance - autonomously maintained schedules, calendars and organized meetings for regional office executives. - Proactively managed ongoing work with worldwide company offices and corporate headquarters, coordinated with various company departments - IT, HR and Finance.- Assisted in regional recruiting and other HR related projects. - Office management - facilities maintenance coordination and new hire set-up. - Assisted with new office build-out and move, managing logistics to ensure productive and efficient transfer. - Served as main contact for office related services and materials: supplies, equipment and general purchases. Point of contact for property management and office safety measures implementation.- Was in charge of vendor management.- Managed travel logistics for Executives and company employees.

- Provided administrative assistance to CEO/CTO and managed overall office productivity (schedules and meetings, procurement, recruiting and HR related projects).- Was in charge of ongoing work within company offices (dual based organization - Israel / USA) and external accounting, coordinated between various company departments, prepared and followed up on employee reports for salaries.- Monitored company credit cards and administrative expenses.- Lead relationship implementation and retention with company’s suppliers and vendors.- Was responsible for travel logistics for Executive partners and all company employees.

- Administrative assistance to the Founder - maintained and prioritized schedule, assisted with various projects (data collection and maintenance, follow up on deliverables, customer outreach and support).- Was in charge of scheduling and prioritizing meetings, travel logistics and day-to-day operations.- Developed and maintained company client database and QuickBooks files.

- Overall administrative office management for two company sites (~120 employees), direct management of 2 front desk employees.- Coordinated between finance and R&D departments, including ongoing work with corporate offices (dual based company - Israel / USA).- Lead ongoing work with company suppliers: price & terms negotiations, periodic check ups to improve existing contracts, implemented and lead purchasing processes, initiated contracts with new suppliers.- Prepared reports for salaries and followed up on employees expense reports. - Was in charge of premises functionality and maintenance. - Building projects coordination and supervision (budgetary aspects, execution and follow up).- Overall responsibility for domestic and overseas communication services for both sites.- Lead logistic operation of travel abroad, including initiation of preferred rates agreements with various airlines and implementation of automated systems to scale demand.

- Provided administrative support to Site Manager, HR Manager and Financial Controller. Overall administrative office management for dual based company (Israel and USA).- Coordinated between various regional and international departments across global organization.- Was in charge of Executive and staff travel logistics and coordination.- Projects coordination – tracking, follow up and revision.- Lead office expenses follow up, equipment acquisition and purchasing.

- Administrative assistance to the CEO office, was in charge of overall office management.- Lead travel logistics and coordination for C-level executives.- Import / export processes support and coordination, monitored purchasing and office expenses. - Assisted HR in day-to-day operations and recruitment efforts.

Bachelor Of Arts (B.A.), English Literature / Political Science

Interior Design