Tracy Karjala Email & Phone Number

Oklahoma City, Oklahoma, United States

Oklahoma City, Ok

Commercial account manager.

Norman, Ok

Provided comprehensive financial and human resource management for the Helmerich School of Drama. • • Financial Management: Responsible for collection and input of financial data, prepare and process invoices, purchase orders, and reimbursements. Also managed the preparation of travel claims, and approval and reconciliation of monthly PCARD expenditures. • Accounting: Balance and reconcile 6 state accounts and 30 foundation accounts monthly, handle cash and deposits using the proper accounting procedures and documentation, process fiscal year-end closeout, and prepare the annual budget.• HR Management: prepare and process appointments for new faculty, staff and student hires, manage biweekly and monthly payroll, budget revision worksheets and EDR’s, and produce complex reports through Quicken, Excel, and PeopleSoft. • Scheduling: Manage all travel associated with recruitment including: conference registration, air travel, ground transportation, and hotel reservations. • Increased course consolidated and lab fees by 10% for FY 15-16. • Implemented new payroll and expenditure operating budget. • Researched account transactions demonstrating a keen ability to recognize and resolve discrepancies.• Organized and reconcile monthly transactions averaging $200,000. • Streamlined and restructure operations by initiating an organized filing and electronic financial system to ensure quality assurance with customers.• Developed and maintained detailed administrative and procedural processes that reduced redundancy, improved accuracy and efficiency to achieve organizational objectives.

Norman, Ok

Provided comprehensive administrative and financial support for Outreach and Development directors and activities in the College of Arts and Sciences. • Promoted from Staff Assistant III to Administrative Assistant I.• Administrative Support: Supported four directors with calendar maintenance, scheduling and coordinating meetings. • Special Event Planning: Assisted special events team. Updated and managed excel listings for mailings, RSVP lists, nametags, setup and cleanup. • Budget Management: Recorded and tracked budget expenses and deposits for Foundation and State accounts, processed invoices, purchase orders, and reimbursements, tracked and reconciled PCARD monthly usage, and prepared travel claims.• Financial Management: Reconciled and balanced 68 OU foundation accounts and one state account monthly in Quicken and Excel totaling approximately $2 million.• Outreach: Interacted by phone and in person with Board of Visitors members, donors, alumni, and other friends of the college as well as faculty, staff and students.

Norman, Ok

Served as Administrative Assistant for the director and assistant director of the Center for Independent and Distance Learning. Directed and managed administrative and project support. • Provided comprehensive support for scheduling meetings and appointments, coordinating travel and effectively managing all essential daily tasks.• Directed day-to-day office operations as the office manager for a staff of approximately 25 people.• Created detailed training manual that is currently in use. • Compiled and analyzed data from monthly reports for executive management.• Oversaw a wide variety of administrative functions, supporting director-level projects, including typing drafts and proofreading.• Organized and planned annual conferences for OU High School. • Prepared job requisitions for new hires within the organization and helped new employees complete all necessary paperwork.• Coordinated and administered OU High School, semester-based, and college marketing projects and national mail campaigns. • Provided administrative support for the GoArmyEd and NCPACE contracts.

Cisr Designation, Insurance

Associate Of Science (A.S.), Business With An Emphasis In Legal Office Skills