Toks Coyle Email & Phone Number

Edinburgh, Gb

With years of training and experience in admin procedures, I offer my skills and services on a flexible basis to small businesses and entrepreneurs in order to help them to make the most of their businesses without being drowned in routine admin tasks. I take those time-consuming admin tasks off your hands so that you can fully concentrate on the activities in your business that you enjoy, that you're are good at and that make you money.My professional business services include:• Word processing and mail merge• Data entry into spreadsheets and databases• Producing presentations• Desk and field research• Proofreading documents• Creating simple graphics (Paint Shop Pro, Canva and Stencil)• Following a ready-made social media plan to create and schedule regular content• Editing websites (WordPress and Wix)• Managing and editing mailing lists and newsletters (Mailchimp, Active Campaign and Mailerlite)• Minute taking• Co-hosting and facilitating online eventsMy rates are £35 an hour, on retainers starting from 10 hours a month. I can also do project or package fees if more appropriate.I also offer two Power Sessions:• LinkedIn Power Session to show you how you can improve your LinkedIn profile and activity in order to gain incoming leads like I do. It's up to 90 minutes and includes a written report and post templates, all for £147. You can read more info and sign up for it here: https://www.tavaservices.co.uk/linkedinpowersessions/• Admin Power Hour where you can have a one hour Zoom call with me to help you with a burning admin issue. It could be just answering your questions, or it could be a walkthrough of how to do something - it's tailored to you! Pick your date and sign up here: https://tidycal.com/toks/admin-power-hourFor any enquiries about my VA services or to arrange a free consultation, please contact me at toks@tavaservices.co.uk.Please also visit my website at www.toks.rocks for more information.

I write a travel blog to showcase my writing, document my travels and provide useful insights to my readers. My special interests include coliving spaces, digital nomad life, business retreats and conferences, festivals, and travel in Asia, Africa and Europe. I'm open to paid and work exchange opportunities around the world. Visit my travel blog at www.ToksTravels.com

Edinburgh, Gb

Cyrenians is a homeless charity with several services that support people excluded from family, home, work or community. I had a part-time admin role supporting Cyrenians' social enterprises, namely the Farm Enterprise, Food Education programme and FareShare Central and South East Scotland (food redistribution service). These enterprises bring in an unrestricted income to help fund our core services that support people in need.During the COVID-19 pandemic, I helped the Cyrenians Flavour and Haver Cook School to pivot into a virtual service. I helped to set up online events for their new Virtual Community Kitchen, including administering their Appointedd booking system, updating their website, creating communications plans, and creating and posting social media content (both written and Canva graphics).Various tasks I have also done on-site and remotely include:• Manage the farm shop admin, including daily database updates of orders, managing payments through the online payment system and communicating with customers and farm staff.• Administer Food Hygiene courses, including marketing, managing bookings on Eventbrite, sending out certificates and communicating with course participants. • Market and manage bookings for hiring the cook school's meeting room and kitchen. • Help with general office admin, including answering phone calls, printing and filing.• Assist with organising meetings and ensuring the necessary equipment is at hand, as well as minuting and supporting the organising of events such as staff forums.• Attend trade shows to network and exhibit our products, services and volunteering opportunities. • Use and update databases such as e-Tapestry and Lamplight.My job here initially started as a one-year contract that then got extended multiple times in recognition of my continual contributions to the organisation. I resigned when I decided to focus on my virtual assistant business full-time.

Edinburgh, Gb

Scottish Centre for Conflict Resolution is an arm of Cyrenians that specialises in family mediation and conflict resolution. Its aim is to improve understanding of conflict and emotional needs, and to transform relationships and lives. It does this through providing digital resources and free training and events to parents, carers, young people and professionals that work with them.I did sessional hours within the SCCR team to assist them through a transitional period of changes within their team and services. My duties included:• Arranging weekly team meetings (initially in person, then on Zoom when the Covid-19 pandemic started), attending them to take minutes, distribute minutes to the team and add actions to Basecamp.• Email and diary management for team of 5 people, including arranging meetings internally and externally and setting them up on Zoom or Microsoft Teams if needed.• Data entry into e-Tapestry and spreadsheets.• Editing and publishing Survey Monkey questionnaires for online events and sessions.

London, Gb

G4S is the world's largest security company and operates in about 125 countries.As part of my zero hours contract with G4S, I worked occasionally as a steward that provided safety and security in various venues and events, including football games, rugby games, concerts, theatres, Edinburgh's festivals, student halls, bank offices and functions. I mainly worked in Edinburgh, but also sometimes travelled to work in other areas in Scotland and Northern England.My duties varied from shift to shift, and could involve queue management, bag searches, pat down searches, door supervision, ticket scanning, patrolling of premises, customer service, crowd management, guarding gates, and assisting with temporary road closures.

London, Gb

As a recruitment assistant on a zero hours contract, I worked in a small team (between 3 and 12 staff, dependent on expected number of candidates booked in) to assist with the activities at the recruitment centres of G4S's Events division. I have worked this role in various locations such as Edinburgh, Glasgow, Kilmarnock and Carlisle. My duties include:• Helping to set up the room furniture and lay out documents and equipment ready for the day. • Meeting and greeting candidates as they arrive, taking their ID documents to be looked at and scanned for uploading on to the applicant tracking system.• Interviewing candidates one-to-one for safety and security steward roles, checking their applications with them on the ATS on an iPad to ensure that all their data is correct and fully completed. I also ask them the pre-set interview questions to input into this same system, assessing their suitability for the role, making notes about their performance and making a decision about whether they should get the role or not. • Taking photos of candidates for their G4S ID badges, and then all information gets checked by my manager to be sent to the G4S headquarters. • Can be individually interviewing up to 12 candidates per shift, depending on how busy the day is.

London, Gb

During the downsizing and moving of the G4S Events Edinburgh office, I had a temp role where I did data entry, scanning, and scheduling of events jobs. Would also assist at football shifts by helping to sign in stewards and take in data that would later be input into the system in the office.

London, Gb

Assisted the company director. Looked after a team of photographers and videographers at the Afro Nation Festival Ghana.

London, England, Gb

I participated in a one-month internship and education program in Canggu, Bali, all about learning digital and entrepreneurial skills. I attended workshops on topics such as Facebook ads and got some great mentoring from the founder, Clare Harrison. I gained work experience with events startup Learn With Locals (www.learnwithlocals.io) and assisted with their social media, blogging and Eventbrite pages. I also had a membership at the Dojo co-working space, where I worked almost everyday and also attended many of their educational and social events.

Bloomsfaith and Co Accountants is a small accountancy firm in South East London that serves multiple clients of different industry types, many of them being agency nurses.I sat at the front desk performing receptionist duties such as meeting and greeting clients, answering phonecalls and operating the switchboard, collecting post and signing packages.At the same time, I was also an administrator who supported many accountancy activities, in such ways as:• Read and sent emails• Raised invoices on Sage Accounts• Administered clients' companies on Sage Payroll• Filed annual returns on Companies House• Administered clients’ HMRC online services• Registered new limited companies on CompaniesMadeSimple.• Regularly used multifunction office printer for printing, faxing, scanning and photocopying.• Created, edited and administered website for Accelerated Progress.• Controlled and watched the CCTV from around the office.• Made teas and coffees, and went to nearby shops to buy sugar, milk, tea, coffee, washing up liquid, stationery and any other items needed for the office.

I planned and co-ordinated all my own visa, travel and accommodation arrangements. This trip included a 4-day stopover trip in Hong Kong, after which I went travelling alone to Australia on a working holiday, funding my stay abroad by doing odd jobs in cleaning and babysitting in Melbourne. Other cities I visited were Sydney, Canberra, Sunshine Coast and Brisbane. I constantly had to adapt to unexpected situations and improvised new plans. I also had the opportunity to meet many new people of differing nationalities and backgrounds, which helped me to create plenty of contacts from around the world and gain a wider cultural understanding.

Leicester, Leicestershire, Gb

Next is a British retailer that sells clothes, footwear and home products, and is the UK's largest clothing retailer by sales. It has around 700 stores in total, 502 of which are in the UK and Ireland.I worked as temporary staff member during the busy Christmas period to fulfil the following duties:• Served customers face to face and on the telephone, and processed transactions on the till.• Labelled new and sales items, and replenishing stock on the shop floor.• Tidied clothes and accessories racks on the shop floor.• Processed customer orders on the tills and collected delivered orders to pass to customers.

London, Gb

I was a temporary security officer during the busy Olympic and Paralympic Games period in London. My duties were:• Guarded and patrolled areas of Olympic venues to prevent intruders, working shifts during the day and during the night.• Worked in the pedestrian screening areas to perform body searches, use hand-held metal detectors and search bags.• Checked and scanned accreditation passes at access control points.• Used handheld transceivers to communicate with other team members, team leaders and control room staff in other locations.

Artstyle was a small art gallery and shop in South East London, run by a qualified fine artist, who sold her own work as well as the work of other artists.• Greeted and engaged with customers, talked to them about the shop and products in order to help generate sales.• Hung artwork on the walls and took down artwork using correct tools, rearranging the displays as needed.• Wrote price and info cards and attached them on the wall next to their rightful art pieces.• Kept the shop presentable to our customers and office areas clean and tidy for the staff.• Managed social media marketing and did general admin tasks.

Hnd, Administration And Information Technology

Business Administration And Secretarial Skills

Education record