• Providing executive support to the Country General Manager • Attending to daily enquiries • Coordinating the CGM’s schedule including internal and external obligations• Arranging and coordinating meetings, training, conferences, dinners and other events• Arranging and coordinating travel arrangements• Preparing and editing correspondence, communications, presentations and other documents• Designing and maintaining various office • Supervising filing and archiving (electronic and hard copies) system • Monitoring and responding to incoming communications • Liaising with internal staff at all levels• Reviewing administrative operating practices and procedures for their internal and administrative operations and implementing improvements where necessary (maintenance of office equipment, appliances and furniture)• Coming up with ideas that will streamline work and identifying incidents that require immediate attention• Ensuring that administrative operations are maintained in an effective and up-to-date manner • Ad hoc requests

• Providing executive support to the GCFO • Attending to daily enquiries • Coordinating the GCFO’s schedule including internal and external obligations• Publishing and Issuing Market Intelligence to Joint Venture Partners• Arranging and coordinating meetings and events• Arranging and coordinating travel arrangements • Preparing and editing correspondence, communications, presentations and other documents• Designing and maintaining various office databases (contacts, agreements, legal documents, etc.)• Supervising filing and archiving (electronic and hard copies) system • Recording, transcribing and distributing minutes of various meetings• Monitoring and responding to incoming communications (answering GCFO’s emails and phone enquiries)• Liaising with internal staff at all levels• Reviewing administrative operating practices and procedures for their internal and administrative operations and implementing improvements where necessary (maintenance of office equipment, appliances and furniture)• Coming up with ideas that will streamline work and identifying incidents that require immediate attention• Ensuring that administrative operations are maintained in an effective and up to date manner • Ad hoc requests

Implementation of business strategy support as it relates to technical recruitment Identifying business opportunities( via daily print, e-media portal etc) and developing (tendered and untendered) proposals for technical recruitment services Ensuring timely and cost-effective supply of high quality manpower, in terms of skill mix and numbers Assisting in liaising with clients on new proposals and manage existing relationships for continuityPreparing technical recruitment reports, make recommendations and forwarding same to the HODUnderstanding manpower requirements of (existing and prospective) client organizationCoordinating and managing recruitment process to ensure suitable candidate(s) are selected and process is concluded on time and within budget Producing job adverts for publication and ensuring appropriate circulation via the intranet and newspapers to capture internal and external candidates.Receiving and collating applications on behalf of clients; ensuring proper sorting of those that meeting client requirements Reviewing and shortlisting of applications for interview; developing and dispatching correspondences in respect of the recruitment process. Presenting invoices for services rendered and client follow up to ensure payment collection within maximum period allowed as per IESL policy Welcoming the new personnel - expatriates (meet & greet, logistics arrangement)Creating and maintaining a record of all relevant documents (scan, file and archive)Performing any other responsibility as may be required by the Management

Full-spectrum secretarial and administrative functions to the CEODrafting, responding and handling of all in-coming and out-going e-mails and correspondencesOrganizing and attending meetings and ensuring the CEO is well-prepared for the meetings Project deadlines trackingAccurate calendar/schedule of appointments for the CEO. Co-ordinating and independently plan all travel itinerariesCollating, compiling and submission of all travel expense claims as relates to the CEO’s trips/travels, and to follow-up on such matters to ensure that all claims received are accurate and on-time.Handling all telephone calls/queries in accordance with the company’s guidelines Taking and forwarding all phone messages accurately as necessary and from time to time, as required to act as a representative to independently handle calls according to pre-agreed guidelines stipulated by the CEO.ETC

Screening telephone calls, enquiries and requests;Organising and maintaining diaries and making appointments;Create and maintain a central logical filing system for the Managing Directors office;Schedule appointments in MS Outlook and screen calls for the Managing Director to ensure his efficiency;Maintain a central database in MS Outlook for all customers, suppliers and contacts and categorize them accordingly;Organising and attending meetings, and ensuring the manager is well-prepared for meetingsTake minutes, send out minutes for adhoc meetings; ETC