Tom Okao Email & Phone Number

Nairobi County, Kenya

Nairobi, Kenya

• Screening and shortlisting candidates for World Food Program (WFP) and International Livestock Research Institute (ILRI) for positions such as Program Associate, Policy Officer, Monitoring Assistant, Business Support Assistant, Administrative Assistant, and IT Operations Assistant creating consistence and accuracy thus eliminating errors.• Using the World Food Program recruitment portal to screen and forward successful candidates to the next stage of the recruitment process.• Creating… Show more • Screening and shortlisting candidates for World Food Program (WFP) and International Livestock Research Institute (ILRI) for positions such as Program Associate, Policy Officer, Monitoring Assistant, Business Support Assistant, Administrative Assistant, and IT Operations Assistant creating consistence and accuracy thus eliminating errors.• Using the World Food Program recruitment portal to screen and forward successful candidates to the next stage of the recruitment process.• Creating and editing job descriptions for International Livestock Research Institute (ILRI) indicating the work experience required, the qualification required, and the key duties and responsibilities required for that position.• Reviewing Human Resource Systems with experts from Endeavour Africa Group (EAG) to determine the best Time Management, Payroll Management and Identity Management systems to match our client’s organization and preferences.• Editing and uploading vacant job positions to the Human Capital Synergies job website indicating the job description, job specification, the qualifications and minimum experience required for the position.• Using a scoresheet to mark and grade candidates who did written interviews to determine the candidates suitable for particular positions and forwarding these candidates to the client organizations.• Branding shortlisted CVs for client organizations to create a fair and equal screening process. This method of recruitment ensures that candidates are shortlisted based on qualifications rather than gender, race, religion and nationalityClients: World Food Program, International Livestock Research Institute, Nation Media Group, Delmonte, Shoprite Show less

Nairobi, Kenya

• Adding employees into the Staff Recruitment Module according to their departments or contractor companies which achieved up to 70% level of organization as compared to the previous systems.• Creating and populating payroll details of temporary staff and interns as requested by the Human Resource Advisor• I was part of the company events organization team that planned and executed the EABL Full-Year Financial Progress event for 2018 reporting a complete success… Show more • Adding employees into the Staff Recruitment Module according to their departments or contractor companies which achieved up to 70% level of organization as compared to the previous systems.• Creating and populating payroll details of temporary staff and interns as requested by the Human Resource Advisor• I was part of the company events organization team that planned and executed the EABL Full-Year Financial Progress event for 2018 reporting a complete success and recognition of the HR department• Recording, printing and filing Peleza background screening reports for new staff in a discrete and confidential manner• Ensuring maintenance of compliance and consistency of approach in all HR processes and systems which led to faster and more efficient decision making in the HR Department.• Ensuring Data privacy for all personal identifiable data for employees through encrypting documents and classification of data as highly confidential• Registering new staff both permanent and contract in the system using biometric equipment giving them access to the company canteen• Deactivating suspended, terminated, inactive and transferred staff accounts from the biometric system achieving a higher level of consistency• Making meal reports on charges incurred by contract companies working at KBL with time periods as required which resulted into prompt payments.• Creating and printing interview packs, scoresheets and interview schedules for scheduled interviews• Inputting panelists’ feedback, comments and reviews into an excel spreadsheet after the interviews have been conducted and forwarding this to Human Resource Specialist Show less

Nairobi, Kenya

• Attended and participated in meetings regarding the development and successful launch of the mobile banking application, WhizzApp• I was involved in manipulating and generating information from the raw statistical data that was gathered from the field on the use of the WhizzApp and presented it to the HR Director in graphical format.• Reviewing all employees’ registration with NSSF, NHIF, PIN and CRB Clearance and following up on missing documents leading to over 90% of… Show more • Attended and participated in meetings regarding the development and successful launch of the mobile banking application, WhizzApp• I was involved in manipulating and generating information from the raw statistical data that was gathered from the field on the use of the WhizzApp and presented it to the HR Director in graphical format.• Reviewing all employees’ registration with NSSF, NHIF, PIN and CRB Clearance and following up on missing documents leading to over 90% of full documentation of employee personal files.• Ensuring that all employees and interns are provided with valid Company ID cards and authorized access to corporate systems thus improving security.• Scheduling and calling job applicants to attend interviews for various positions and preparing interview packages including interview questions, and the candidate’s CVs for the easy use of the interview panelists making the interviews faster and more organized• Attending and Observing Proposal presentations by various marketing firms to Housing Finance on marketing activities that the bank could adopt to satisfy the customers.• Accepting loan application documents on behalf of the HR manager making sure documents such as the KRA PIN, Copy of the ID, and a photo is included increasing the loan acceptance rate significantly.• Drafting reimbursement and levy letters for the National Industrial Training Authority (NITA) indicating the number of trainings conducted and the number of employees who attended training sessions. These documents also included payment details.• Doing quality assurance of staff performance appraisals and confirming that the ratings on the performance sheet match.• Recording Cheques and other financial documents such as invoices, advance salaries, medical vouchers, and pay slips which increased accountability and record keeping in the HR department. Show less

Nairobi

• Preparing and organizing conferences.• Ensuring conferences rooms are ready for use as per every meeting schedule. • Assisted the supervisor keep records of products brought into the Children’s Home.• Worked in a team responsible for keeping the facility tidy and clean.• Engaged the children on social education during their play time • Cleaning the Organization’s compound and watering the plants within the facility.