Onboard new hires from Applicant stack into HRIS. Complete employment verification. Assure new hire paperwork is received by applicant, Uniform ordering, process and procedure and coordination with third party vendor. Assign password and POS codes within EWC platforms, create team members company email, badge and setup and assign wash pass.Assist with the creation and implementation of training materials and programs, order training manuals as needed. Assist with the creation of binders and site operating tools. (Safety, Incident SDS, Retracts, Chem Ref, Performance tracker, Referral Program). Print and bind training material.Process all Employee Maintenance Requests, Process employee terminations in all platforms, assist with login issues. Facilitate the EWC Swag Bucks Program.Monthly Audit of Roster and Training Spreadsheets. Track employee certification progress and assure default department and salary increases have been applied.Other duties as assigned

Answer and respond to all incoming call’sBe proficient with the use of the Micrologic systemDraft correspondences and other formal documentsAssist with fleet billingInventory and control: Tokens, coupon books and store InventoryPlan and schedule appointments, events and meetingsDevelop and implement organized filing systems (hard copy) as well as electronicallyOffice management: - office maintenance and cleanliness, vendors, filing; suppliesPerform research projects as neededProcess customer refunds and answer general questionsBe the point of entry into the company – screening potential vendors and directing calls Preform all other office related tasks

Prepare warranty claims and forward to appropriate suppliersChallenge warranty denials on a technical or contractual basis; interpret and administer contract warranty termsExercise interdepartmental communications to facilitate warranty claimsAssist Purchasing in preparing and negotiating contract terms and conditionsWork closely with client areas to promptly and expeditiously resolve warranty issuesUpdate claim information to department databasesCoordinate with other internal departments while conducting project analysisMediate problems between suppliers and user groups Prepare and present analysis and recommend solutions to Flexjet and suppliersPerform contract administration by monitoring, evaluating and managing supplier

Audit aircraft records for completeness upon receipt. Convert records to digital format and retain all dirty finger print historical record of airframe, components, engines and APUs in accordance with company and federal regulations. Perform quarterly audits of records to ensure accuracy and integrity of paper vs. electronic files. Provide support to internal and/or external departments and internal and/or external customers regarding record requests.Provide support for all internal and external company and federal agency audits.Generate periodic status summaries and recommendations to the Manager of Aircraft Records for the continual enhancement of the records system process.Responsible for the successful reviewing, processing, filing and maintaining of aircraft records resulting from preventative maintenance, inspection, repair or overhaul of the aircraft and the associated components.

Conducts research of aircraft records to insure accuracy of documentation and completeness of historical records to meet corporate schedule of disposition.Maintains database for publication distribution for Maintenance Library.Facilitates conversion of aircraft records to electronic format.Applies knowledge of aircraft records and publications to resolve inquiries regarding various documentation.Resolves variances in audit findings pertinent to maintenance publications and submits plan for corrective action to appropriate department manager.Analyzes service letters, service bulletins and various other publication revisions to determine aircraft affectivity.Researches aircraft history from multiple sources to support QC Inspectors in the field.Process logbooks for shipping by scanning Maintenance Transaction Reports (MTR).Maintain aircraft, engine and APU logbooks and associated records and documents for over 400 aircraft.Reviews and processes notices for publication subscription renewals in conjunction with manual expenditures and forecasted changes impacting annual department budget.Coordinates workflow of administrative support staff to ensure productive and efficient results are achieved in completing assigned tasks.Liaison between Corporate Recruiting, Technology Services, Security, Payroll and Quality Manager to process new hires.Enter invoices into Reqlogic for payment.Type correspondences, sending out emails and faxesCoordinates travel arrangements as necessary for department personnel.Responsible for office supplies and maintenance of equipment within the department. Knowledge of entering data into MXI.Review and retrieve work orders and supporting documents from OnBase.Support Manager of QC, Assistant Chief Inspector as well as Technical Publication Manager.Analyze and distribute incoming technical publications to the Technical Writing team to produce and revise aircraft and engine inspection programs.

Perform general clerical office duties to include but not limited to, mail, filing telephones, data entry, copying appointment scheduling/reservations and travel arrangements. Provide backup and training within department.Research, track and compile statistical and written reports, spreadsheets and correspondences.Keep informed of company policies and procedures: answers related internal and external questions within authority.Receive and protect confidential information.

Responsible for performing clerical duties in a professional and proficient manner responsible for communicating with public, medical staff and interdepartmental personnel regarding customer needs. Maintains extremely confidential and accurate records manually and electronically to ensure appropriate patient data is available. Helps maintain proper filing system to include the medical record. Aids other personnel in monitoring and ensuring patient records are complete and accurate.

Conducts research of aircraft records to insure accuracy of documentation and completeness of historical records to meet corporate schedule of disposition.Maintains database for publication distribution for Maintenance Library.Facilitates conversion of aircraft records to electronic format.Applies knowledge of aircraft records and publications to resolve inquiries regarding various documentation.Resolves variances in audit findings pertinent to maintenance publications and submits plan for corrective action to appropriate department manager.Analyzes service letters, service bulletins and various other publication revisions to determine aircraft affectivity.Researches aircraft history from multiple sources to support QC Inspectors in the field.Process logbooks for shipping and enter tracking information into database for further reference.Liaison between Corporate Recruiting, Technology Services, Security, Payroll and Quality Manager to process new hires.Enter invoices into Reqlogic for payment.Type correspondences, sending out emails and faxesCoordinates travel arrangements as necessary for department personnel.Responsible for office supplies and maintenance of equipment within the department. Knowledge of entering data into MXI.Support Manager of QC, Assistant Chief Inspector as well as Technical Publication Manager.Analyze and distribute incoming technical publications to the Technical Writing team to produce and revise aircraft and engine inspection programs.Audit and revise Maintenance Manuals, Illustrated Parts Catalog and Component Maintenance Manuals to latest available status utilizing database tracking systems and online vendor publications services.Sort and prep work orders prior to scanning.Scan, OCR, rename and index work order images with Fijitsu 5500 scanner into the Virtual Library.Interact closely with all members of the department, government representatives, vendors, maintenance technicians and document department.