Toni Vanderberg Email & Phone Number

New York, Ny, Us

Melville, Ny

• Works closely with local legal secretarial assistants and/or paralegals to provide onsite administrative support to attorneys and paralegals.• Monitors and completes incoming work requests in a timely manner, redirecting to appropriate resources as needed.• Coordinates input and revision of correspondence, documents, memorandum, time entries, and forms as requested. Proofread work for accuracy in spelling, grammar, context, and format.• Copy or coordinate copy/scan jobs with others to ensure accurate reproduction of documents. Print or coordinate print jobs with others to ensure accuracy; send faxes and e-mails. Prepare and execute mailing of documents/packages via regular mail, overnight delivery or courier services.• Perform or expedite the production of binders, tabs, exhibits and tables of contents.• Coordinate the distributions and mailings of court, deed and other paper filings.• Perform or expedite the compilation of litigation documents, including discovery, motion, and trial documents; ensure that filings are complete.• Perform clerical tasks related to updating and maintaining client files in accordance with established records management policies and procedures.• Organize and maintain case materials using traditional and electronic document management systems.• Maintain decentralized file areas for assigned timekeepers as needed.• Facilitate the coordination of onsite meeting requests.• Facilitate the submission of expense reimbursements, vendor invoices, and time entry, and send to appropriate resources as needed. Performs other duties as assigned

Melville, Ny

Coordinate with vendors such as the landlord/building for maintenance work order requests, Flavia coffee and water supplier and NatureBox for employee snacksResponsible for ordering and maintaining office and cafe suppliesAssist with general accounting duties including matching packing slips with invoices, maintenance of vendor files, mailing of checks and other ad-hoc projects as neededWork with the administration team on employee relations related projects such as events, luncheons, and new hire setupsManage the approval process of an affiliate, trade pro, and non-profit customer applicationsUphold a clean, welcoming and presentable environment in the office

Farmingdale, Ny

Supported sales teams with quotes, account orders, inquiries, daily activities and project management, as needed. Answered phones promptly with courtesy and professionalism; screening, announcing calls and/or taking messages. Managed preparation and logistics for visitor meetings, including generating announcements, greeting guests, offering hospitality and overseeing catering. Monitored visitor logbook and issued visitor badges. Managed and ordered company office supplies. Oversaw and updated business/travel calendars. Reconciled invoices for catering and office supply purchases.

New York, Ny

Manage calendars and email for C-Level executives, including confidential informationAct as gatekeeper for C-level executivesPrioritize responsibilities and drafting initial replies both internally and client-facingOrganize and book travel and hotel accommodations for domestic and international travelPrepare expense reportsCoordinate and execute executive meetings, including sourcing and securing meeting locations, catering, video conferencing with global participants. Powerpoint organization and general liaison with ITMaintain general office management including supplies and other operations

Melville, New York

Creates comprehensive revenue reports for the tourism and special sections part of the paper by analyzing revenue versus goals for sales representatives selling into the section. Develops a robust advertising section by compiling and editing advertorials for health sections, and selling and monitoring circulation of advertisements in the tourism magazines.

Newsday

Established and maintained key business relationships with clients by implementing a consultative selling approach with frequent follow up and a focus on exceptional client service. Expanded client base by creating and executing highly effective cold calling strategies and developing innovative sales and marketing programs. Applied key communication skills by writing and responding to requests for proposals in a timely manner. Key Accomplishments:Increased company revenue by growing the annual budget of $320,000 for Distinction Magazine from 2007 to 2008 and effectively managing key accounts. Advanced organizational productivity by achieving monthly goals to reach 100% of productivity goal in 2008. Recognized by management as a trusted resource by being selected to identify and secure out of territory new accounts and introduce products to high end luxury markets.

Established key business relationships with clients by responding to client inquiries over the phone and through email in a timely manner. Produced hundreds of sales proposals, program one-sheets, and sales kits by meeting tight project deadlines and maintaining project budgets. Planned, coordinated, and sold events including Parents & Children Camp Fest, Hampton Classic, Huntington Fall Festival, Pet Expo, Baby & Toddler Expo, and Home Show.

Greater New York City Area

Increased organizational efficiency by designing comprehensive reporting procedures to track advertisement count and revenue and then analyzing yearly revenue in comparison to target goals.; Liaised between the company and advertisers by providing detailed pricing, positioning, and merchandising information. Ensured that events, tradeshows, and media partnerships were executed on time and in line with contracts and company standards by collaborating with all business units and vendors. Key Accomplishments: Provided support to the Group Associate Publisher and Group Advertising Director for three teen oriented magazines by preparing and analyzing share of market reports to identify new business opportunities.Developed and applied events planning skills by assisting with the coordination of several high-profile events for the magazine including Miss Teenage America, Great Model Search, and Girls Rule! On Seventh on Sixth, as well as planning itineraries for 12 contest winners and guests.