Tonia Phillips Email & Phone Number

Bloomfield Hills, Michigan, United States

Responsible for supporting the daily administrative functions of the CFO/Finance department and the Chief Human Resources Officer (“Supported Executives”). Highly capable of interacting successfully with all levels of staff, while maintaining a high degree of professionalism and confidentiality.• Manage the supported executives’ calendars and appointments, and screen, prioritize, and direct calls.• Provide administrative support to the supported executives (CEO, CFO, CIO, CHRO, GC, VP, IR).• Assist with Board of Directors matters, including BoardVantage, meetings and travel. Acts as the liaison between TriMas and Board of Directors. Onsite coordinator for Board Meetings at offsite locations.• Coordinate and complete travel preparation and accommodations; compile itineraries for trips and meetings; collect all pertinent data for expense reports and submit in a timely manner.• Handle routine correspondence and inquiry during management absences. • Ensure incoming and outgoing mail and packages are sent to correct personnel. • Prepare and update spreadsheets and presentations as requested.• Provide overall administrative support to the Finance and Corporate HR functions. • Supports the RFA approval process.• Provide administrative support with the TriMas Foundation.• Coordinate any Finance, IT or Corporate HR summits and monthly team meetings.• Manage inventory, maintain stock of general office supplies for the office, copy rooms, overflow supply room, kitchen areas and restrooms.• Coordinate company-purchased appliances / equipment repairs, as needed (refrigerator, ice machine, leased coffee equipment, Pitney Bowes meter, etc.• Maintain relationship with building management (Alrig).• Ensure the kitchen areas remain clean, restock beverages and snacks, and light clean up after meetings / staff lunches, and make fresh coffee, as needed. • Coordinate / distribute meeting meals, as needed.• Additional duties as assigned.

Troy, Michigan, United States

Responsible for supporting OE sales reporting activity, receiving and directing visitors, and updating Excel files. Additional responsibilities include processing expense reports, planning meetings, tracking sales progress, maintaining department records, and serving as a liaison between Troy, MI and Rancho Cucamonga, CA

Southfield, Michigan

• Provided support to Vice President Global Quality - Seating Division and teams • Compiled comprehensive key quality performance reports each week/period and submitted global reports and maintained files in Quality systems • Content manager to quality intranet in SharePoint and administrator to customer web site portals • Managed Leather Test in Process and Notification of Process Change (TIP/NPC) program database for authorization • Organized and made travel arrangements for staff and prepares documentation for staff when applying for visas or passport updates • Maintained and monitored department budget spending through the year highlighted discrepancies to management and help determine new budget each year for department• Updated department organization charts in OrgPlus• Arranged and coordinated Global Quality Town Halls, Global Quality Summits and other Quality corporate meetings• Arranged community service events• Arranged lunch and learns

Southfield, Mi

• Provided support to Vice President of Global Quality - LDO Division and team • Compiled comprehensive key quality performance reports each week/period and submits global reports and maintained files in Quality systems in SharePoint• Content manager to quality intranet in SharePoint and administrator to customer web site portals • Managed Test in Process and Notification of Process Change (TIP/NPC) program database for authorization • Organized and made travel arrangements for staff / Prepared documentation for staff when applying for visas or passport updates • Maintained and monitored department budget spending through the year highlight discrepancies to management and help determine new budget each year for department

Novi, Michigan

Assisted and supported company events as member of the Corporate Communications Department • Supported VP of Corporate Communications (reporting to CEO), performing legwork for the Cooper Standard Foundation: authored communications and processed payments for scholarship program, employee engagement match funds, and external donations• Aggressively championed charity organizations and employee events (cancer and heart walks), successfully achieving fundraising goals• Contributed to the company’s racing program by planning and attending events, updating race team news SharePoint page, working with racing talent representatives, and race track venues • Recognized by HR and team leaders for hitting deadlines and producing well-organized and fun events• Actively collected items for charity projects, distributing donated items to ensure needs were met• Maintained current and accurate facility information in company database that was utilized globally for presentation purposes

Novi, Michigan

Provided a 24/7 work environment for Chairman & CEO, CFO, COO, CHRO, and VP: Mergers & Acquisitions.• Coordinated complex and frequently changing travel arrangements (domestic and international), setting up charter aviation services, securing appropriate business visas, creating comprehensive travel packs, and accurately administering expense reports in the Concur system• Simultaneously screened and directed the executives’ incoming calls, correspondence and visitors, securely managing and routing information/individuals to the appropriate recipient• Acted as proxy for the executives’ calendars, emails & contacts, ensuring organization and strong time management, and avoiding double bookings• Composed and edited correspondence on behalf of executives, representing each with a consistent and highly professional voice• Effectively managed continually changing priorities, flexing throughout varying corporate conditions (i.e. Chapter 11, C-level management changes)• Managed well in interaction with senior management team as well as regularly with global executives (external & internal), dignitaries, and the administrative assistants, understanding cultural needs/traditions, showing respect, and ensuring trust • Secured all highly confidential information and sensitive data to protect company and executives from high-level leaks during strategic events (executive searches, M&A purchases)• Arranged and coordinated corporate meetings and executive conferences, videoconferencing, speaking engagements, etc.• Maintained confidential files and compiled special reports

Novi, Michigan

Assisted Account Managers and the Business Unit Director with the processing of both internal and external sales documents, such as Requests For Quotes (RFQ’s), Sales Releases and Purchase Orders (PO’s). Performed other administrative duties assisting senior management as necessary. • Maintained company part files supporting the Ford & Asian Business Units• Compiled and maintained sales forecast and target parts for department• Generated accurate monthly sales reports for Senior Executive staff• Problem solved active issues in sales personnel absence, including for customer calls• Coordinated with manufacturing plants and sales to resolve financial issues• Supported management in developing and updating presentations, reports and spreadsheets using MS Office Suite XP (Word, PowerPoint, Excel, Access and Outlook)• Provided backup for Engineering Change Coordinator/WERS Gatekeeper position• Became expert user in the Ford Motor Company computer database systems

Farmington Hills, Michigan

Coordinated and processed Farmington Hills Program Engineering requirements, compiled, analyzed, calculated, summarized, made recommendations and generated reports, records, financial data, maintained files and correspondence. Prepared of purchase requisitions, purchase orders and outside vendor paperwork. • Primary administrative support to the Executive Director of Program Engineering• Received all accounting paperwork for Executive Director and/or EGM signoff (i.e. contract house invoices)• Coordinated and monitored the financials to ensure effective management of budget accounts and to monitor departmental expenditures• Reserved conference rooms and notifies specific individuals of scheduled meetings. On occasion, attended meetings to make technical notes and issue reports• Monitored travel expenses for accuracy, made travel arrangements for Program Engineering personnel to ensure cost effective travel• Created and updated PowerPoint presentations• Troubleshooted paperwork problems for all EGM’s, Engineers, and Designers• As time permitted, provided clerical and administrative support to the Engineering Group Managers, Engineers, and Designers.• Time tracking entry for Program Engineering engineers and designers• Ordered office supplies as needed• Limited contact and follow up with Auburn, Indiana Accounting, HR, IT departments• Provided backup support for Engineering Admin. Asst. at Farmington Hills (vacation, etc.)

Farmington Hills, Michigan

• Supported sealing systems division Senior Management, Sales, Engineering and Marketing departments• Developed and updated presentations, reports and spreadsheets using MS Office Suite 97 (Word, Excel, PowerPoint), MS Publisher 97, proficient in using Lotus Notes e-mail• Assisted in coordinating sales quotation responses to General Motors and Ford